MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Ghashful.

Vacancy: --

Age: at most 35 years

Location: Anywhere in Bangladesh

Experience:
∎ At least 3 years

Published: 1 Sep 2024

Education:
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ Maximum 35 years of age on the last date of application.
∎ 7.0 Working Experience
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ 8.0 Knowledge and Skills
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ 9.0 Age Limit
∎ Maximum 35 years of age on the last date of application.

Responsibilities & Context:
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the GHASHFUL.
∎ 1.0 Background
∎ GHASHFUL is a national level nongovernmental organization going to implement a sub-project titled “Promotion of Value Added Fruits Products for Sustainable Growth and Instituting RECP practices” as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under High Value Crops -Fruits sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and GHASHFUL.
∎ 2.0 Sub-project Objectives
∎ 1. To adopt resource efficient, cleaner production and good agricultural practices (GAP),
∎ 2. To adopt climate resilient technologies,
∎ 3. To promote processing and marketing of high value fruits,
∎ 4. To promote circular economy,
∎ 5. To increase technical knowledge and capacity of the ME
∎ 3.0 Sub-project Working Areas
∎ The sub-project will be implemented across Niamotpur, Porsha, Sapahar and Potnitola sub districts of Naogaon District.
∎ 4.0 Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ 5.0 Duties and Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the GHASHFUL.

Compensation & Other Benefits:
∎ Monthly consolidated salary is BDT 47500/-
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per project.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Employment Status: Full Time

Job Location: Anywhere in Bangladesh

Read Before Apply:

GHASHFUL hereby invites online applications from the eligible candidates for the aforesaid posts under the SMART project. Please send your application via [email protected] Closing date for application receiving is September 07, 2024. Please mention the position in subject line of e -mail.

Only shortlisted candidates will be contacted. GHASHFUL is an equal-opportunity employer. Any kind of persuasion will be treated as disqualification of the candidate. GHASHFUL reserves the right to cancel this recruitment process without assigning any reason whatsoever.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected]

Company Information:
∎ Ghashful.
∎ House# 62, Road# 03, Block - B, Chandgaon R/A
∎ Ghashful established by its founder Late Shamsun Nahar Rahman Paran in 1972. Over the last 45 years Ghashful has served its beneficiaries through different ventures on Education, Health-Hygiene and Sanitation, Family Planning, Microfinance, Employment and Income Generation, Child Labor Elimination, Child Protection and Development, Women Rights and Legal Aid, Environment, Social Forestry, ICT, Renewable Energy, Community Development etc. covering six (06) districts in Bangladesh.
Ghashful Working Areas: Chittagong, Feni, Comilla, Dhaka, Naogoan & Chapainbabgonj districts with 50+ Branches.

Address::
∎ House# 62, Road# 03, Block - B, Chandgaon R/A
∎ Ghashful established by its founder Late Shamsun Nahar Rahman Paran in 1972. Over the last 45 years Ghashful has served its beneficiaries through different ventures on Education, Health-Hygiene and Sanitation, Family Planning, Microfinance, Employment and Income Generation, Child Labor Elimination, Child Protection and Development, Women Rights and Legal Aid, Environment, Social Forestry, ICT, Renewable Energy, Community Development etc. covering six (06) districts in Bangladesh. Ghashful Working Areas: Chittagong, Feni, Comilla, Dhaka, Naogoan & Chapainbabgonj districts with 50+ Branches.

Application Deadline: 7 Sep 2024

Category: NGO/Development