Logistics Assistant

Job Description

Title: Logistics Assistant

Company Name: HELVETAS Swiss Intercooperation Bangladesh

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Business Administration (BBA)/ Honors or equivalent.

Job Context:
∎ HELVETAS, in partnership with ACTED, is launching an emergency operation to respond to the Rohingya Refugee Crisis and is working in particular the sector of Site Management (CCCM) in the Camps of the Kutupalong-Balukhali Expansion Site, Cox`s Bazar.
∎ This position based on Cox`s bazar.
∎ Line Management: The Logistic Assistant will report to and operate under the guidance of the Logistic Officer.

Job Responsibilities:
∎ Procurement Planning and Supply chain management:
∎ Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donor requirements and results of internal and external audits.
∎ Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programs
∎ Accountable for overall compliance with the procurement procedures.
∎ Stock Management:
∎ Management of the IN & OUT processes in the Mission storage resources.
∎ Responsible for overall compliance with the stock management procedures.
∎ Ensure Stock folder is in place with all related documents.
∎ Delivery (Transport) Management:
∎ Overall delivery management for ACTED freight and passenger transport.
∎ Accountable for the overall compliance with delivery management procedures.
∎ Assets and Property Management (including premises) / Security
∎ Ensure the safety and effective use of all ACTED assets and property in the mission.
∎ Responsible for the maintenance and repairs of these resources.
∎ Accountable for the overall compliance with assets, property and premises management procedures.
∎ Ensure all safety measures and take appropriate measures for the safe guard of ACTED staff and property.
∎ Ensure asset folders are in place with all details and related documents for proper accounting.
∎ Fleet and Fuel Management:
∎ To ensure proper utilization, maintenance and follow up of the ACTED fleet.
∎ To control and manage the cost of the fleet (fuel, maintenance and repairs)
∎ Accountable for the overall compliance with the fleet management procedures.
∎ Ensure fleet folder in place with all details of vehicles and drivers.
∎ Base Security and Communication Management:
∎ To make sure ACTED staffs are well aware of security guidelines.
∎ Ensure all communication means are properly working.
∎ Computer security and maintenance:
∎ To ensure the computers are well maintained within the base.
∎ Monthly Logistics Report:
∎ Facilitate the preparation of the monthly logistics report.
∎ Office Liaison:
∎ Provide administrative support to staff temporarily working in the Dhaka office
∎ Ensuring all administrative documents are kept current
∎ Maintaining different types of files
∎ General office management
∎ Others:
∎ Adhere to HAP standards as set by ACTED;
∎ Represent ACTED to external parties;
∎ Any other task as assigned by the line manager.

Additional Requirements:
∎ The main criteria used in the selection of Project Manager are the following:
∎ Fluent in English and Bangla (spoken and written) - knowledge of Chittagong dialect is preferred.
∎ Minimum of 1 year working in a similar position- preferably within NGOs
∎ Previous experience in team management
∎ Experience with community mobilization
∎ Excellent liaison and communication skills
∎ Experience in using MS Office (Excel, Word, PowerPoint) essential
∎ Should have knowledge on humanitarian principals and attitude to work in Refugee Camps
∎ Experience in previous implementation of CfW based construction projects is an added advantage

Salary:
∎ Salaries will be based on qualifications and experience with a range between BDT 50,000-55,000 per month.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 4 Sep 2021

Company Information:
∎ 29 Aug 2021
∎ HELVETAS Swiss Intercooperation Bangladesh
∎ Business : Helvetas Bangladesh is part of a network of independent development organizations. With head offices in Switzerland, Germany and the USA, Helvetas is working in 29 countries in Africa, Asia, Latin America and Eastern Europe. We bring about real change in the lives of over three million disadvantaged people every year. We implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. Helvetas also provides emergency response after disasters.

Category: NGO/Development