Logistics and Procurement Specialist
Job Description
Title: Logistics and Procurement Specialist
Company Name: Concern Worldwide
Vacancy: 1
Job Location: Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ Master/ MBA in Business Administration or other relevant studies
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Type of Contract: Fixed Term Contract up to 31 August 2023
∎ Job Purpose: The Logistics and Procurement Specialist is responsible to support the Concern Bangladesh Emergency Rohingya Response Programme in Cox`s Bazar in managing and organizing procurement and supply chain process. S/he is responsible to ensure procurement policies, procedures and compliances of Concern Worldwide and respective donor. S/he will also focus on the efficient and effective procurement and supply chain to the programme.
Job Responsibilities:
∎ Technical Responsibilities:
∎ Support program with the market assessment including price, specification and availability of the goods and services required for programme.
∎ Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.
∎ Prepare procurement process documents like: Request for Quotation (RFQ), Quotation Evaluation Form (QEF), Purchase Order (PO), Technical Note, Procurement Committee meeting note, justifications etc.
∎ Register Supply Requests (SR) in the in the SR Tracker and keep regular update.
∎ Ensure there is a SR Tracking report compiled and updated on the SR's received and share with the Cox's Bazar team on a weekly basis.
∎ Ensure day to day procurement process including quotation collection, documents preparation and approvals.
∎ Organize Procurement Committee meetings, bid opening, present information, record keeping, note preparation, flag any compliance issues.
∎ Assist in the procurement process of partners if required.
∎ Ensuring that all supplies, services and equipment required are delivered on time. This includes routine communication, coordination and planning with the relevant requesting staff regarding their needs.
∎ Ensure copies of SR's and POs are shared with the Warehouse Focal.
∎ Coordinating with Finance and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
∎ Generate and maintain comprehensive price list for goods, services and equipment purchased by Concern.
∎ Maintain an up to date vendor list.
∎ Work with multiple vendors to determine the best deals for the company, and have to evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
∎ Establishing and maintaining ethical, professional working relation with suppliers.
∎ Ensure that services are delivered with maximum efficiency and professionalism and that beneficiaries are treated with respect at all times
∎ Enable a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective learning and sharing across the team
∎ Facilities Management:
∎ Ensure that properties rents are paid in a timely manner
∎ Ensure that all utilities are paid as required
∎ Prepare rental contracts if required for renewal or draft termination letters for ending rental contracts
∎ Carry out a weekly inspection of all properties to evaluate any repairs or maintenance requirements
∎ Reporting:
∎ Share SR Tracker at weekly basis
∎ Other duties and responsibilities:
∎ Learn programme objective, purpose and scope of work in the team.
∎ Learn team action plan and priority and focus on the own action plan to support the programme objective.
∎ Represent Concern and follow professional standard in the working process as applicable.
∎ Take part in any logistics need in the camp site
∎ Undertake other related duties as may reasonably be assigned by the line manager.
∎ Accountability:
∎ In line with Concern's commitments under the Core Humanitarian Standard (CHS):
∎ Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
∎ Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
∎ Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Additional Requirements:
∎ Minimum 03 years of work experience in procurement and supply chain preferable NGO/INGO
∎ Experience in Rohingya emergency in Cox's Bazar is a strong asset
∎ Proficient knowledge of standard computer software if possible.
∎ Having good knowledge on Rohingya refugee programmes will add value.
∎ Demonstrate ability to think and manage strategically, plan and meet deadlines.
∎ Good command and fluency in Bengali and Rohingya language/Chittagong dialect (will add value).
Salary:
∎ Tk. 59541 - 61457 (Monthly)
∎ Monthly Hardship Allowance of BDT 10,000/-, Bonus (02), Group life and Hospitalisation Insurance coverages, OPD coverage, Mobile ceiling and other admissible benefits as per organisational policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 14 Jun 2022
Company Information:
∎ 8 Jun 2022
∎ Concern Worldwide
∎ Business : Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world`s poorest countries. With its head quarter in Ireland, Concern has been working in Bangladesh since 1972.
Category: NGO/Development
