Information Management Officer

Job Description

Title: Information Management Officer

Company Name: HELVETAS Swiss Intercooperation Bangladesh

Vacancy: 1

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ BSC in CSE/IT/CSIT.

Job Context:
∎ Line Management:
∎ The Information Management Officer will report to and operate under supervision of the Camp Manager.

Job Responsibilities:
∎ Project implementation:
∎ Information Management:
∎ Prepare, compile and sort documents for data entry with necessary validation queries in place,
∎ Design data collection tools and constantly revise them for improvements based on experience, needs and lesson learnt,
∎ Enter data efficiently from source documents into prescribed computer database, files, and forms completely and accurately,
∎ Verify the accuracy of data collected during any data collection exercises and by reviewing data for deficiencies or errors and correcting any incompatibilities if possible,
∎ Obtain further information for incomplete data from the monitors/enumerators,
∎ Maintain clean and up to date datasets/databases while removing unnecessary and duplicate datasets.
∎ Conducting data collection or supervising enumerators conducting data collection
∎ Create visual information products for sharing with partners and stakeholders, such as site profiles, info graphics and chart, brief narrative reports summarising data collected and related particularly to service delivery, population movements, CWC activities, risk evictions, community governance and complaints
∎ Strict compliance to data confidentiality principles and policies during data collection, data storage and data sharing
∎ Supporting improvement of information management systems in the site in collaboration including: identification of information gaps, design/review of tools, databases and reports, data collection oversight
∎ Preparing minutes of the meetings such as coordination meetings, sector meetings, committee meetings etc on time and share with the relevant stakeholders.
∎ Be responsible of storing soft and hard copies of project documentations (such as photos, meeting minutes, reports etc etc) in compliance with ACTED and Donor's procedures
∎ Partner coordination and Service Delivery Monitoring:
∎ Liaising and coordination with all humanitarian partners and local authorities working in the sites for data collection and service delivery monitoring purposes,
∎ Timely reporting any gaps and/or duplication in service delivery and communities needs emerged by the data collected to the Camp Manager,
∎ Timely reporting any risk of evictions identified during data collection to the Camp Manager,
∎ Collecting weekly/bi-weekly report from the partners regarding service provisions.
∎ Protection Mainstreaming:
∎ Considering gender, protection, and GBV concerns in all aspects of activities
∎ Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours)
∎ Supporting and promoting participation of women, youth, people with specific needs and marginalised groups in camp governance mechanisms and SMS Activities particularly using information management tools
∎ Ensure that principles of data confidentiality are strictly respected in information management activities and that sensitive data of beneficiaries are protected when stored or shared if strictly necessary
∎ Project management and reporting:
∎ Planning, Implementing and Reporting:
∎ Supporting the Camp Manager and Senior Site Officer in devising weekly and long-term work plans for the project implementation, particularly or information management activities
∎ Attending regular staff coordination meetings
∎ Excellent liaison with the SMS team, ensuring consistency and coordination of activities in the site,
∎ Timely reporting on problems and challenges in the site to the Camp Manager and Senior Site Officer
∎ Timely reporting on security and safety incidents, including fire, evictions, floods, and any possible security hazards in the site to the Camp Manager,
∎ Timely submission of weekly report, information products and updated databases as requested by the Camp Manager,
∎ HR:
∎ Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.
∎ Supervise recruitment of enumerators when needed for data collection
∎ Train Enumerators:
∎ Transparency and Compliance:
∎ Ensuring compliance to ACTED internal procedures and donor procedures
∎ Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy
∎ Others:
∎ Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the Camp Manager
∎ Perform any additional task as requested by the Camp Manager.

Additional Requirements:
∎ Selection criteria:
∎ Previous experience in team management is essential
∎ Fluency in English (writing and speaking) and Chittagong local language (speaking) is a must
∎ High level of competence with Microsoft Excel, Word, Powerpoint
∎ Ability to conduct relevant information management and protection trainings to stakeholders
∎ Ability to work independently and organise team
∎ Ability to translate various data and documentation from English to Bangla and vice versa
∎ Excellent liaison and communication skills
∎ Good knowledge of humanitarian principals

Salary:
∎ Salaries will be based on qualifications and experience with a range between 70,000-75,000 BDT per month.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 13 Mar 2022

Company Information:
∎ 7 Mar 2022
∎ HELVETAS Swiss Intercooperation Bangladesh
∎ Business : Helvetas Bangladesh is part of a network of independent development organizations. With head offices in Switzerland, Germany and the USA, Helvetas is working in 29 countries in Africa, Asia, Latin America and Eastern Europe. We bring about real change in the lives of over three million disadvantaged people every year. We implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. Helvetas also provides emergency response after disasters.

Category: NGO/Development