Job Description

Title: Human Resources Officer

Company Name: Society for Health Extension and Development (SHED)

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ BBA/MBA. Additionally relevant professional certification will be given preference.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Society for Health Extension and Development (SHED), a national NGO working in Cox`s Bazar district is implementing the multi-sectoral PRM funded "Comprehensive, Integrated Multi-Sector Response for Rohingya Refugees and Host Communities in Cox`s Bazar" Project in Rohingya Refugee Camps and the host community in Cox`s Bazar from August 2023 to July 2026, in consortium with CWW,IRC and BBC Media Action (SuBaSh Consortium).SHED is looking for qualified candidates for the following position.
∎ Job Title: Human Resources Officer
∎ No. of Positions 01
∎ Exact Job Location: Ukhiya
∎ Reports to: Project Manager
∎ Technical Report to: HR Manager_SHED
∎ Contract Details Up to 31st of August 2024
∎ Job purpose: The HR Officer will assist in ensuring high quality HR operational support and guidance to the Project employees. Key priorities will include recruitment and onboarding, management of personnel files, record keeping and promotion of the organization`s values and policy commitments amongst all employees. This position will be expected to provide more operational HR support and liaise very closely with Project Manager and HR team.
∎ Liaises with: The HR Officer will work closely with the Project Manager, Logistics, Finance, project team, and Field staffs and externally with Concern`s HR team

Job Responsibilities:
∎ Main duties & responsibilities:
∎ Coordinating with Project Team to prepare and implement a comprehensive Human Resources (staff / volunteer) recruitment plan.
∎ Facilitating staffs and volunteer recruitment process i.e. advertisement, applications screening, coordinate interviews and complete selection process according to the organizational recruitment policy.
∎ Ensure systematic, professional and complete documentation process is maintained for each recruitment to clearly demonstrate basis for all decisions made.
∎ Ensuring all successful and unsuccessful candidates are communicated in a professional and timely manner by communicating with responsible HR colleagues.
∎ Ensuring personal file for all employees are updated and maintained regularly.
∎ Ensure mandatory SAM test for all staffs and volunteers during on-boarding.
∎ Ensure all employees have an understanding of Code of Conduct and other policies.
∎ Ensuring that new staff receive and sign a contract in a timely manner and all documents relating to new staff joining are forwarded to relevant places.
∎ Ensuring all kinds of staff transitions are completed and documented in a timely manner.
∎ Ensuring integrity and confidentiality of all staff data and records.
∎ Ensuring effective filing system is maintained for all HR documents, providing information to managers and other staff as required
∎ Ensuring all staff are provided with attendance sheets, ID card, replacing ID cards when necessary in a timely manner.
∎ Monitor contract status, probation periods and end of contract for all employees.
∎ Provide support to prepare the regular HR reports.
∎ Ensuring all HR forms are regularly updated and easily available and proactively provided to all project staff for use.
∎ Supporting in areas such as staff performance management, staff orientation, development and training, compensation and benefits; managing employee relations, conflict resolution, disciplinary etc.
∎ Supporting Finance Department by providing staff members bank account related information in timely manner so that the salary disbursement is done smoothly
∎ Ensure that the organisation's values and policy commitments, including accountability, equality and safeguarding, are reflected in assigned responsibilities and contribute to positive internal and external working relationships.
∎ Ensuring equality of opportunity and absence of discrimination through the promotion of diversity and equality in all HR activities, systems and procedures.
∎ Undertake other related duties as may reasonably be assigned by the line manager or Head of HR.
∎ Accountability
∎ Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
∎ Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
∎ Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Additional Requirements:
∎ Age at least 25 years
∎ Both males and females are allowed to apply
∎ At least 3 years progressively responsible work experience in HRM
∎ Have good knowledge on Rohingya refugee Response. Hands on working experience at Emergency response programme will be given preference.
∎ Experience of sourcing and attracting candidates and understanding of competency based recruitment.
∎ Understanding of current best practices in HRM.
∎ Demonstrate ability to think and manage strategically, plan and meet deadlines
∎ Fluency in English, both written and verbal as well as Bangla.
∎ Proficient knowledge of standard office applications.
∎ Have Strong Leadership quality
∎ Pro- active with an ability to think analytically
∎ Strong ability to work on own initiative as well as part of a team
∎ Should have cordial relationship with partners, staff members and co-workers.
∎ Excellent interpersonal and communication skills
∎ Results oriented
∎ Excellent planning and organisational skills and time management skills
∎ Ability to problem solving and good decision making skills
∎ Strong team player
∎ Ability to work in challenging environments.
∎ Value Diversity
∎ Safeguarding at Concern: Code of Conduct and its Associated Policies

Salary: Tk. 64194 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Dec 2023

Company Information:
∎ 4 Dec 2023
∎ Society for Health Extension and Development (SHED)
∎ Address : PC-180, Kayuk Khali Para, Fishery Road, Teknaf, Cox's Bazar, Bangladesh
∎ Business : SHED - the Society for Health Extension and Development is a renown organization of Bangladesh especially in Cox`s Bazar District was established as the successor to the ICDDR,B Teknaf Station following the closer of the former in September, 1989. The organization has flourished and stepped into one of the reputed Non-Government National Organizations in Bangladesh and engaged in transforming the lives of the community people towards positive changes in selected areas of the country. Currently SHED has been implementing fifteen more projects with Department of Women Affairs DWA of GoB, UN-WFP, UNICEF, HANDICAP INTERNATIONAL, Action Against Hunger, Solidarites International, CARE Bangladesh, USAID, Aroynak Foundation, GIZ in different upazilas of Chittagong and Cox`s Bazar District.

Category: NGO/Development

: Attachments: Interested candidates must send their application with:Cover letter/motivational letter with a signature & date.Updated CV with two references with their contact details details.(Reference may be checked before or after the recruitment)Two copies of recent passport size color photo.Photocopy of all educational certificates.Photocopy of national ID card, Experience & Clearance Certificate.