Head of Store & Inventory

Job Description

Title: Head of Store & Inventory

Company Name: Saiham Cotton Mills Ltd

Vacancy: 01

Age: 33 to 45 years

Job Location: Habiganj (Madhabpur)

Salary: Negotiable

Experience:

• At least 10 years
• The applicants should have experience in the following business area(s): Inventory/Warehouse, Supply Chain, Spinning

• Bachelor of Science (BSc) in Supply Chain Management

• At least 10 years
• The applicants should have experience in the following business area(s): Inventory/Warehouse, Supply Chain, Spinning

• Age 33 to 45 years
• Only Male

Store Operations & Management

• Oversee and manage all activities of the Central Store, including receipt, storage, and issuance of materials, spare parts, consumables, packing materials, and general items.
• Maintain proper documentation of all incoming and outgoing materials through ERP.
• Ensure FIFO (First-In-First-Out) and proper stacking, labeling, and preservation of all items to avoid damage or obsolescence.
• Monitor physical stock levels regularly and reconcile with system balance.

Material Receipt & Inspection

• Verify material received against purchase orders and delivery challans.
• Coordinate with the Quality Control and Maintenance departments for inspection and acceptance of materials.
• Report any shortage, damage, or discrepancy immediately to Purchase and Accounts departments.

Inventory Control & Record Keeping

• Maintain accurate stock records and ensure timely posting of all receipts/issues in ERP.
• Conduct monthly, quarterly, and annual stock verifications jointly with Accounts and Internal Audit teams.
• Identify slow-moving, non-moving, and obsolete items and submit periodic reports for management review.
• Control inventory levels to ensure uninterrupted production while minimizing overstocking.

Fleet & Vehicle Management:

• Supervise factory transport vehicles (truck, covered van, forklift, loader, etc.) used for internal and external material movement.
• Monitor daily logbooks, fuel consumption, and preventive maintenance schedules of company vehicles.
• Ensure compliance with road permits, vehicle insurance, and fitness certificates.
• Manage drivers and helpers’ duty roster, attendance, and behavior in compliance with company policy.

 Coordination with Other Departments

• Work closely with Purchase, Maintenance, Production, and Accounts departments for timely material support.
• Provide daily/weekly consumption reports to Production and Finance departments.
• Ensure all indents and requisitions are fulfilled on time.

Compliance & Documentation

• Ensure all store operations comply with company SOPs, internal audit requirements, and buyer audit standards including GRS, GOTS, SEDEX and BSCI.
• Maintain gate pass, delivery challan, and material return registers properly.
• Ensure all store documents (Goods Received Note, Material Issue Slip, Return Note, etc.) are properly authorized and filed.

Safety & Housekeeping

• Maintain a clean, safe, and organized storage area for raw materials, spare parts, and flammable items.
• Implement fire safety measures, pest control, and storage layout planning for easy accessibility.

Team Management

• Supervise, train, and evaluate store officers, assistants, and helpers to ensure smooth functioning of the department.
• Distribute daily workload and monitor performance against assigned targets.

Reporting & Analysis

• Prepare and submit daily, weekly, and monthly inventory reports to senior management.
• Analyze material consumption patterns and suggest cost control or process improvement measures.
• Participate in management meetings to report on stock position, shortages, and upcoming material requirements.
• To forecast and control all operational expenses, ensuring funds are available for raw materials, spare parts, utilities, maintenance, and manpower.