Head of Group Administration
Job Description
Title: Head of Group Administration
Company Name: A Reputed Group of Company
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Masters degree in any discipline
Experience Requirements:
∎ 12 to 15 year(s)
∎ The applicants should have experience in the following area(s):
General Administration, Security Management, Transport Management
∎ The applicants should have experience in the following business area(s):
Group of Companies
Job Context:
∎ This position is responsible to lead, oversee and directs the staff responsible for the company`s administrative services and to supervise daily support operations of the company and plan the most efficient administrative procedures.
∎ The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Job Responsibilities:
∎ Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.
∎ Set goals and deadlines for the department.
∎ Drafts and distributes statistical reports, analyses, and exhibits to company stakeholders and when required, to regulatory and government agencies.
∎ Develops, evaluates, and maintains the management information system (MIS).
∎ Maintains the organization's administrative policies and procedures manual.
∎ Ensures the organization's compliance with applicable health, building, zoning, and safety licensing and certification requirements.
∎ Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
∎ Serves as a member of the organization's key administrative decision-making and planning body.
∎ Collaborates with other management staff to draft and implement an annual administrative budget.
∎ Keep liaison with government & private office e.g. RAJUK, DCC, BPGMEA, BGMEA, BEPZA, FBCCI Passport & Visa, Police Station, Civil & Criminal Court, BRTA, PDB, REB, WASA, Bank, Boiler, Environment related Office etc.
∎ Plan and implement all sorts of precautionary measures in order to ensure that the factory and its premises/ properties are secure from the hazards of fire, pilferage, trespassing etc.
∎ Transport arrangement & maintenance.
∎ Manage leasing of facility space.
∎ Participate in architectural and engineering planning and design, including space and installation management.
∎ Maintain liaison & follow-up for new construction related activities
∎ Crisis management both in Head Office & Factory e.g. law & order situation, Accident & Fire Fighting, Boilers, ETP, Generator, Electric Substation.
∎ Prepare and review operational reports and schedules to ensure accuracy and efficiency.
∎ To responsible in office management & establishment, Housekeeping, Canteen management, Warehouse/ Store management.
∎ Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
∎ Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
∎ Dispose of, or oversee the disposal of, surplus or unclaimed property.
∎ Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
∎ Monitor & control disciplinary issues relating to workers & staffs Grievance & in disciplinary activities and manage properly by keeping proper records and documents.
∎ Should have handle, manage & resolution of employees conflict as well as grievance issues.
∎ Manage, maintain and ensure a good labor-management relation.
∎ Handle, control & manage security personnel and Admin Staff.
∎ Ensure all necessary & applicable amenities/ entertainment for Officers, Staffs & Workers.
∎ Monitor, Control and ensure foreign officials and guests Accommodation, Transportation, Food and Amenities facilities as per company policy.
∎ Keep record of official accessories/ stationeries and its uses, maintenance & management.
∎ Control and manage company's transport pool.
∎ Ensure that all documents, registrations, permissions are regularly updated and kept available at the centered.
∎ Supervises clerical and administrative personnel by communicating job expectations, appraising job results and maintain discipline within the department.
∎ Assess learning & development need of the team..
∎ Guide and motivate the staff members under the division in order to ensure close coordination, cooperation.
∎ To achieve short term and long term administration goal of the organization.
∎ Develop various administrative strategies to effectively run the organization.
∎ Identify the key performance components of each job and set proper performance standards of admin department.
Additional Requirements:
∎ Both males and females are allowed to apply
∎ 12-15 years of relevant working experience essentially at least three years as Head of Admin.
∎ Retired armed forces Officer will get preference.
∎ Scheduling and planning, Administrative writing and reporting skills, People leadership, Innovation and Creativity, Negotiation skill, Analytical Ability.
Salary: Negotiable
Compensation & Other Benefits:
∎ As per company policy.
Application Deadline: 16 Aug 2020
Company Information:
∎ 6 Aug 2020
∎ A Reputed Group of Company
∎ Business : Others
Category: General Management/Admin
Deadline Expired on 16th Aug 2020
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