Assistant Executive: Logistics and Facilities

Job Description

Title: Assistant Executive: Logistics and Facilities

Company Name: East Delta University

Vacancy: --

Age: at most 28 years

Location: Chattogram

Published: 14 Nov 2024

Education:
∎ Bachelor's Degree from any reputed university with a CGPA not less than 3.00.
∎ Bachelor's Degree from any reputed university with a CGPA not less than 3.00.

Requirements:

Additional Requirements:
∎ Age at most 28 years
∎ Excellent organizational and multitasking skills.
∎ Strong interpersonal and communication skills.
∎ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
∎ Ability to work independently and as part of a team.
∎ Excellent organizational and multitasking skills.
∎ Strong interpersonal and communication skills.
∎ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
∎ Ability to work independently and as part of a team.

Responsibilities & Context:
∎ Coordinate the transportation of goods and materials required for university activities.
∎ Oversee inventory levels and facilitate reorders of office supplies, equipment, and other necessities.
∎ Arrange for the safe and timely delivery of materials to various departments within the university.
∎ Manage vendor relationships for procurement and ensure timely payments.
∎ Assist in scheduling and coordinating meetings, events, and workshops.
∎ Maintain records, including departmental files, receipts, purchase orders, and vendor contracts.
∎ Monitor the university’s facilities to ensure cleanliness, safety, and functionality.
∎ Coordinate maintenance and repairs with the relevant departments to ensure minimal disruption to daily operations.
∎ Assist in the organization and setup of classrooms, halls, and other spaces for university events.
∎ Support the planning and execution of university events, including transportation arrangements and logistical setup.
∎ Collaborate with event organizers to meet all logistical needs, from venue preparation to equipment setup.
∎ Ensure compliance with university policies and protocols for all logistics and administrative processes.
∎ Assist in the preparation of monthly and quarterly reports related to the department’s activities.
∎ Assisting in staff attendance and leave management, and any other issues.
∎ Helping Supervisor/Registrar/department co-workers to complete daily tasks.
∎ Ensuring operations adhere to policies and regulations & standard work environment.
∎ To perform any other duties as may be assigned by the authority.
∎ Job Context:
∎ The Assistant Executive: Logistics and Facilities will support the efficient operations of the Logistics and Facilities department at East Delta University (EDU). This role involves managing day-to-day logistics, maintaining administrative records, coordinating with vendors, and assisting in event management and facility upkeep.
∎ The ideal candidate is detail-oriented, organized, and has excellent communication skills to ensure smooth departmental operations.
∎ Job Responsibilities:
∎ Coordinate the transportation of goods and materials required for university activities.
∎ Oversee inventory levels and facilitate reorders of office supplies, equipment, and other necessities.
∎ Arrange for the safe and timely delivery of materials to various departments within the university.
∎ Manage vendor relationships for procurement and ensure timely payments.
∎ Assist in scheduling and coordinating meetings, events, and workshops.
∎ Maintain records, including departmental files, receipts, purchase orders, and vendor contracts.
∎ Monitor the university’s facilities to ensure cleanliness, safety, and functionality.
∎ Coordinate maintenance and repairs with the relevant departments to ensure minimal disruption to daily operations.
∎ Assist in the organization and setup of classrooms, halls, and other spaces for university events.
∎ Support the planning and execution of university events, including transportation arrangements and logistical setup.
∎ Collaborate with event organizers to meet all logistical needs, from venue preparation to equipment setup.
∎ Ensure compliance with university policies and protocols for all logistics and administrative processes.
∎ Assist in the preparation of monthly and quarterly reports related to the department’s activities.
∎ Assisting in staff attendance and leave management, and any other issues.
∎ Helping Supervisor/Registrar/department co-workers to complete daily tasks.
∎ Ensuring operations adhere to policies and regulations & standard work environment.
∎ To perform any other duties as may be assigned by the authority.

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Chattogram

Read Before Apply:

*No hard copy will be accepted*

.Only shortlisted candidates will be called for the next phase of the selection process.

East Delta University (EDU) is an equal opportunity employer. Women are strongly encouraged to apply.

The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference and background check; the pre-employment screening will be performed for all selected applicants.

Any sort of persuasion by the person, phone, email, or other means in this regard will automatically disqualify the candidate.

Company Information:
∎ East Delta University
∎ Noman Society, Abdullah Al Noman Road, Mozaffor Nogor, East Nasirabad, Khulshi, Chattogram – 4209.

Address::
∎ Noman Society, Abdullah Al Noman Road, Mozaffor Nogor, East Nasirabad, Khulshi, Chattogram – 4209.

Application Deadline: 22 Nov 2024

Category: General Management/Admin