Head of Administration and Logistics
Job Description
Title: Head of Administration and Logistics
Company Name: Concern Worldwide
Vacancy: 1
Location: Dhaka
Salary: Tk. 132900 - 155475 (Monthly)
Experience:
∎ At least 7 years
∎ The applicants should have experience in the following business area(s):NGO
Published: 16 May 2024
Education:
∎ Master’s Degree /MBA in management, Business Administration is preferable
∎ Master’s Degree /MBA in management, Business Administration is preferable
Requirements:
Additional Requirements:
∎ Three years’ experience in a core operations management role with an international NGO. Total experience is 7 years with the logistics and administration department of an NGO.
∎ Experience in managing a team and in staff capacity development
∎ Experience managing logistics systems in an emergency environment
∎ Cross-cultural awareness and sensitivity
∎ Empathy with Concern’s goals and a commitment to capacity building, protection, and participation
∎ Good communication, training, and capacity-building skills
∎ Ability to build teams and work in a participatory/integrated manner
∎ Ability to work on own initiative
∎ Ability to work under pressure with numerous deadlines
∎ Knowledge of computer applications i.e. Microsoft word, Excel, communications systems
∎ Ability to live and work in a close team environment in a challenging and remote location
∎ Have excellent interpersonal, written and oral communication and presentation skills;
∎ Ability to work with minimum supervision;
∎ Ability to multi-task and work within deadlines;
∎ Knowledge of databases and skills needed to access, assess, and analyze information; Basic analytical and statistical skills
∎ Basic Financial management
∎ Good Knowledge of Procurement and Transport and Warehouse policy and procedures
∎ Understanding of Bangladesh labour law
∎ Due to the urgency of this position, applications will be short-listed on a regular basis and we may offer posts before the closing date.
∎ Three years’ experience in a core operations management role with an international NGO. Total experience is 7 years with the logistics and administration department of an NGO.
∎ Experience in managing a team and in staff capacity development
∎ Experience managing logistics systems in an emergency environment
∎ Cross-cultural awareness and sensitivity
∎ Empathy with Concern’s goals and a commitment to capacity building, protection, and participation
∎ Good communication, training, and capacity-building skills
∎ Ability to build teams and work in a participatory/integrated manner
∎ Ability to work on own initiative
∎ Key competencies:
∎ Ability to work under pressure with numerous deadlines
∎ Knowledge of computer applications i.e. Microsoft word, Excel, communications systems
∎ Ability to live and work in a close team environment in a challenging and remote location
∎ Have excellent interpersonal, written and oral communication and presentation skills;
∎ Ability to work with minimum supervision;
∎ Ability to multi-task and work within deadlines;
∎ Knowledge of databases and skills needed to access, assess, and analyze information; Basic analytical and statistical skills
∎ Desirable
∎ Basic Financial management
∎ Good Knowledge of Procurement and Transport and Warehouse policy and procedures
∎ Understanding of Bangladesh labour law
∎ Due to the urgency of this position, applications will be short-listed on a regular basis and we may offer posts before the closing date.
Responsibilities & Context:
∎ Provide technical advice and support to programme coordinators and managers on specific administration and logistics issues to ensure the efficient implementation of programmes.
∎ Ensure that all staff are trained on and comply with Concern’s Procurement, Transport and Warehouse Manuals.
∎ Support the Operations Director at the start of any new donor contract to have a Procurement plan(PP) in place, identify and communicate all donor-specific requirements to the relevant personnel in all departments to ensure compliance throughout the duration of the project
∎ Advise programme staff on distribution systems to communities, (including DIK) & programme sites and ensure that they are in line with donor requirements.
∎ Advice on compliance with policies and document through systematic and random verifications of policy implementation and logistics records. Ensure there is consistent & constructive support to other departments to ensure effective, compliant polices & procedures.
∎ Job Purpose:
∎ S/he will provide coordination for administrative and logistics functions in Bangladesh to ensure that effective and efficient support is provided to program activities and to ensure the quality of program delivery in line with Concern’s policies and procedures. The Head of Administration and Logistics will be responsible for overseeing procurement, warehousing management, fleet management, fixed asset management, and donations in kind. S/he has to have staff supervision skills, and the ability to deal with difficult situations is a major feature of this role as you will be overseeing administrative and logistics support systems. He or she will also be expected to assist in developing accurate transport and administration budgets for donor proposals and as part of Concern’s annual budget processes. He or she will provide support to the Operations Director for security management and implement environmental strategy. He or she will also ensure proper admin and logistics support and visits for partners.
∎ Main duties & responsibilities:
∎ Programme Support
∎ Provide technical advice and support to programme coordinators and managers on specific administration and logistics issues to ensure the efficient implementation of programmes.
∎ Ensure that all staff are trained on and comply with Concern’s Procurement, Transport and Warehouse Manuals.
∎ Support the Operations Director at the start of any new donor contract to have a Procurement plan(PP) in place, identify and communicate all donor-specific requirements to the relevant personnel in all departments to ensure compliance throughout the duration of the project
∎ Advise programme staff on distribution systems to communities, (including DIK) & programme sites and ensure that they are in line with donor requirements.
∎ Advice on compliance with policies and document through systematic and random verifications of policy implementation and logistics records. Ensure there is consistent & constructive support to other departments to ensure effective, compliant polices & procedures.
∎ Type of Contract: Fixed Term contract for Five (05) years.
∎ Click link at the bottom part of the ad to view detail job ad.
Compensation & Other Benefits:
∎ Festival allowance (02)
∎ Baisakhi allowance
∎ Provident Fund
∎ Gratuity, Group Life and Hospitalisation Insurance coverages
∎ OPD coverage
∎ Mobile ceiling and other admissible benefits as per organisational policy.
∎ Standard benefits as per organizational policy:
∎ Festival allowance (02)
∎ Baisakhi allowance
∎ Provident Fund
∎ Gratuity, Group Life and Hospitalisation Insurance coverages
∎ OPD coverage
∎ Mobile ceiling and other admissible benefits as per organisational policy.
Employment Status: Contractual
Job Location: Dhaka
Apply URL::
Apply Procedure:
Company Information:
∎ Concern Worldwide
∎ House # 15 SW (D), Road # 07, Gulshan-01, Dhaka -1212.
Address::
∎ House # 15 SW (D), Road # 07, Gulshan-01, Dhaka -1212.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 29 May 2024
Category: NGO/Development
