General Service Officer (Logistics)

Job Description

Title: General Service Officer (Logistics)

Company Name: Handicap International (humanity & Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Graduation /Masters (preferred in Business Graduation)

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of people with disabilities in society. HI is an independent and impartial aid organization working in situations of poverty, exclusion, conflict, and disaster throughout Bangladesh. With projects in different districts of the country, HI works not only with people with disabilities and other vulnerable populations, but also with their families, their communities, and local humanitarian actors in order to respond to their essential needs, improve their living conditions, promote respect for their dignity and fundamental rights, and provide sustainability in its action. As one of the key organizations in the disability sector, HI has a wide range of projects which assist to promote the inclusion of persons with disabilities and their issues in emergency and development contexts, building capacities of local stakeholders, and reducing the impact of natural and human-made disasters. Particularly in Cox`s Bazar district, HI is providing services in rehabilitation, MH/PSS, SRH, protection and inclusive education with an inclusion mainstreaming approach to refugees and host population affected by the forcibly displaced undocumented Myanmar nationals. HI`s multi-sectoral mobile units (MU) and static approach are currently working in 15 camps located in both Teknaf and Ukhiya Upazilas and surrounding host areas providing comprehensive services in physical rehabilitation, primary health care, protection, and MH/PSS.
∎ HI is currently implementing development and humanitarian response project in Kurigram, and Cox`s Bazar district through 4 project offices (Kurigram, Ukhiya, and Teknaf) and 2 coordination offices( Dhaka and Cox Bazar).
∎ Operational Thematic: Livelihood, Health and Rehabilitation, Protection, Inclusion, Education and Atlas Logistic
∎ Number of staff: Around 270 National staff and 6 international staff
∎ HI is currently looking for General Service (GS) Officer (Logistics)
∎ The GS officer shall be enthusiastic Logistics professional to Logistics department at Bangladesh Mission provide support to help achieve HI goals. You will have administrative duties in developing and implementing Logistics strategies.
∎ You will collaborate with our logistics team in all stages of ensuring compliances. Your insightful contribution will help develop, expand and maintain our logistics channels. This employment engagement will help you acquire logistics skills and provide you with knowledge of various logistics strategies. Ultimately, you will gain broad experience in logistics and should be prepared to enter any fast paced work environment.
∎ Base location: Ukhiya (with field visit as when required)
∎ Report to: Area General Service Manager
∎ Contract Duration: 31 December 2022 (with possibility of extension)
∎ Joining date: March 1, 2022

Job Responsibilities:
∎ Under the supervision of Area General Service Manager the General Service officer will ensure Logistics tasks on daily basis and assigned job in coordination with logistics team at Ukhiya and site offices for smooth-running of the programs activities in compliance with Handicap International's internal regulations.
∎ Major Responsibilities:
∎ Ensure smooth Logistics General Services to country office for
∎ • Transport/Fleet management and Travel
∎ • Equipment, Inventory and Maintenance management
∎ • Facility services
∎ Transport/Fleet and Travel management:
∎ Arrange Rental & HI own vehicle for project team and visitors based on valid Request.
∎ Monitor the movement of cars & allocate vehicle project wise.
∎ Weekly movement plan consolidated and share with team, vehicle allocation update.
∎ Ensure Vehicle fuel, servicing on time as per HI Service schedule, keep update the renewal of vehicle papers.
∎ Log sheet check regularly & bill prepare and submit to finance
∎ Supervise all drivers and follow-up with them.
∎ Ensure Incidental procedures are followed.
∎ Archive all documents in file for future audit.
∎ Ensure HI vehicle policy and safety security policy implementation at field
∎ Equipment, Inventory & Maintenance management:
∎ Controlling all site office assets and equipment by update regular movement status in EMC and General Items monitoring tools and inform focal person.
∎ Update and archiving files for new purchase, repair/maintenance work in the equipment card.
∎ Ensure Assets and property insurance for Ukhiya site office with coordination of Site Area GSM and cas per HI guideline.
∎ Perform as required to keep updates the office furniture & supplies,
∎ Ensure maintenance of all equipment including vehicle/ Generators/ AC
∎ Physical count, keep updates and tagging furniture and equipment.
∎ Prepare the gate pass/waybill for in and out against servicing and maintenance of the HI property/assets/equipment. Keep the record properly.
∎ Report monthly basis of site Equipment monitoring Chart (EMC) and General Items monitoring chart and share with Dhaka office
∎ Ensure lending and other certificates record to the file.
∎ Prepare incident report in case of any incident for Logistics issues.
∎ Maintain pool items proper tracking and maintenance.
∎ Warranty information follow-up with assets.
∎ Disposal process work as when required per HI policy.
∎ Facility management:
∎ With the support of General Service Assistant to manage
∎ Facilitate and manage IT service-related work with local supplier and concern with PLM and IT service provider for any issues.
∎ Check and ensure the maintenance of HI office, Guest House, Warehouse & Camp office as well as the general water supply, electrical, gas refile, printing papers and other utilities.
∎ Generator manage and maintenance regular basis.
∎ Ensure generator fuel regular basis and monthly basis fuel stock
∎ Security Guards management, monitor performance and duty roster.
∎ Report monthly basis status of Generator, Utilities, and security guards to Country Logistics Manager at Dhaka.
∎ Key Management of office, houses, desk and shelfs.
∎ Service contract & Lease agreement follow-up and update BMC for record.
∎ Mobile phone manages and ensure to the visitors as per guideline.
∎ Others regular job:
∎ Archive documents as per HI policy both scan and hard copy and Tag properly
∎ Receive and check the supplier's delivery slip based on the Purchase Order, prepares the reception form if need and Internal delivery note when required.
∎ Prepare Commitment Authorization when required.
∎ Regular basis update monitoring tools and report to AGS Manager at site office.
∎ To ensure cost-effectiveness and reliability of support to HI projects.
∎ Implement and maintain logistics management policies, systems, and procedures.
∎ Assist to input general service-related costing in the budget and monitor the costing against approved budget.
∎ Coordinate with Project team, Finance and at field level for regular activities.
∎ Any other tasks as assigned by Line manager.

Additional Requirements:
∎ Age at least 22 years
∎ Minimum 2 years in Logistics /Administration in relevant field
∎ Must be excellent in: MS Excel, Word & E-mail communication.
∎ Fluent in written and verbal both in Bengali and English
∎ Ability to organize and provide prompt and timely supports, Hardworking
∎ Able to take the challenges in any situation with positive
∎ approach,
∎ Able to adapt the policy procedures quickly
∎ Professionally candidate must be decent, honest and loyal, willing to travel anywhere in Bangladesh when required.
∎ The GS Officer must be capable of displaying great learning agility, support and encourage knowledge sharing across team.
∎ He/she must have skills in Maintenance, Safety, Driving, Mechanics, Planning, Procurement, Transport management, etc.
∎ The person must possess Emergency preparedness and response skills

Salary:
∎ Tk. 55000 - 62000 (Monthly)
∎ Hardship Allowance will be added in addition to working in Cox`s Bazar District.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Lunch Facilities: Partially Subsidize
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 13 Feb 2022

Company Information:
∎ 30 Jan 2022
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House 3/A, Road 36, Gulshan-2, Dhaka-1212, Bangladesh
∎ Web : https://hi.org/en/index
∎ Business : Business: Handicap International (HI) is an international aid organization specializing in the field of disability. Non-governmental, non-religious, non-political, and non-profit making works alongside persons with disabilities and other vulnerable groups, whatever the context, assisting them and supporting them in their efforts to become self-reliant. Since its creation, the organization has set up programmes in approximately 60 countries and intervened in many emergencies. It operates as a federation made up of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) that provide human and financial resources, manage projects, and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works with persons with disabilities and with their families, their communities, and society. The main office is based in Dhaka, and presently there are 4 project offices (Kurigram, Sitakundu, Ukhiya, and Teknaf) and 1 coordination office (Cox Bazar).

Presently HI Bangladesh is implementing projects on integrating disability in community-based disaster risk reduction and response; economic empowerment of extremely poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities, capacity building of professional associations; and support to Disabled People`s Organizations; among others.

Category: NGO/Development

: Interested candidates meeting the above requirements should apply with the latest CV with 3 References (Current & Previous Supervisor only) including Head of HR of the current employer to BDjobs.com by Sunday, 13 February 2022. Only shortlisted candidates will be notified.Handicap International-Humanity & Inclusion is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply and they will be preferred in case of equal qualifications with other candidates.HI promotes and upholds the principles of equal opportunities and policies (PSEAH, Child Protection, etc.). HI has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives, or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.HI is committed to a workplace that is safe for all people to grow professionally regardless of age, gender, sexual orientation, religion, nationality, or race. HI extends this commitment to equality and Do No Harm to all staff, volunteers, partners, and beneficiaries. A strong commitment to these values, the humanitarian principles with a focus on equity and inclusion. A competitive candidate will uphold and implement these values in their personal and professional lives.Any sort of persuasion by the person, phone, email, or other means in this regard will automatically disqualify the candidate. The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, the pre-employment screening will be performed for all selected applicants.