Finance Manager

Job Description

Title: Finance Manager

Company Name: Solidarites International

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ At least Graduation from a repuate University in Finance/Accounting/Management but Masters in relevant fields will get preference.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Affectation: Teknaf, Cox`s Bazar District
∎ Possible Start of the activities: ASAP
∎ ORG CHART POSITION (Reporting and Functional Relationships)
∎ Line Manager: Deputy Field Coordinator - Support
∎ MISSION :
∎ The Financial Manager supports the Administrative/Finance Coordinator in processing accounting and financial transactions.
∎ He is in charge to implement and to monitor in close collaboration with the Administrative/Finance Coordinator, administrative and Financial procedures on the different bases.
∎ The Financial Manager manages the Finance team with the support and under the supervision of the Administrative/ Finance Coordinator.
∎ He manages the cash processes (cash transfer, donor payment...) at the base level under the supervision of the Administrative/ Finance Coordinator.
∎ He/she takes on the functions of the Administrative/Finance Coordinator in case of absence.

Job Responsibilities:
∎ FINANCIAL AND BUDGETARY MANAGEMENT:
∎ Elaborate OFU and BFU at base level
∎ Assist PMs and Logistic Manager in to the update of OFU and LFU at the base level for the monthly update of BFUs
∎ Check the monthly projects budget follow ups according to Solidarités template
∎ Prepare the monthly global budget follow up document
∎ Prepare the financial reporting requested by authorities (government, ministries...) to be validated by the Administrative/Finance Coordinator and/or the HoM before submission
∎ Supervise the monthly closing, review and integration of the accounting for his/her base
∎ Supervise the verification of the accounting files before they are sent to coordination
∎ Prepare for and support audits or possible inspections
∎ Ensure the supply in cash for his/her base: Establish monthly and weekly statements of needs for his/her base in coordination with all managers
∎ Ensure the withdrawals from the bank
∎ ACCOUNTING MANAGEMENT:
∎ Control of the enforcement of cash payments rules and of good registration of the transactions in Saga
∎ Ensure the sending of the monthly accountancy package to the Coordination
∎ Supervise the check of the base accountancy (descriptions, accounting codes, financial lines, lettering, monthly exchange rate)
∎ Supervise the physical check of the invoices and cash inventories in each Balzac,
∎ Management of the mission bank Balzacs
∎ Supervise the control of the vouchers and other back up documents to be sent to the coordination on a 6 months basis
∎ Lead the semi-annual and annual accountancy closure with his administrative/finance team and under the supervision of the Administrative/Finance Coordinator (accrual expenses, balance of holidays, situation of the debts, assets purchases, donation in kind, etc)
∎ CASH MANAGEMENT:
∎ Centralize the monthly cash forecast of each PMs and prepare the consolidate document to coordination
∎ Proceed and follow the cash transfer done from the coordination
∎ Manage the cash-flow at base level and ensure that banks and cash boxes are well supplied
∎ Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the Administrative/Finance Coordinator
∎ Follow the donor instalment at the field level (if any)
∎ ADMINISTRATIVE FOLLOW UP
∎ Monitor the implementation of the administrative, financial and Human Resources rules and procedures,
∎ Monitor the respect of the administrative calendar by him and the administrative/finance team.
∎ Ensure completion of paper and digital filing, as well as securing administrative documents on all bases
∎ Supervise the back up of all files at base level on a regular basis and ensure the filling of these documents
∎ LEGAL FOLLOW UP
∎ Follow the evolution of the national laws and policies
∎ Prepare and control the tax payment (income taxes, VAT...)
∎ Team management
∎ Supervision and training of the finance team and the program teams regarding payment in the field
∎ Do regular field visit for checking payment process in the field
∎ Ensure minimum staffing levels for the administrative/finance service during periods of absence (vacation, illness, etc.)
∎ REPORTING/COMMUNICATION
∎ Help the Administrative/Finance Coordinator with creating operations proposals and drawing up financial reports
∎ Establish and maintain relationships with the administrative authorities at the local level
∎ Maintain relationships with other NGO & INGO, authorities and other partners on request
∎ On request, participate in meetings (donor, authorities, NGO forum...) and workshops relating to his/her field of activity and write up minutes to the Administrative/Finance Coordinator

Additional Requirements:
∎ At least 2 years of working experience as Head of Finance Department for an INGO
∎ Good Knowledge of SAGA software will get preference.
∎ Good knowledge of Budget Follow-Up
∎ Good command of English written, spoken and Report writing ability.
∎ Committed, Hard-Working and can manage pressure and meeting deadline
∎ Good team Management and Logistical skills

Salary:
∎ BDT 105000/- (Monthly)

Compensation & Other Benefits:
∎ As per HR policy of SOLIDARITES INTERNATIONAL.

Application Deadline: February 25, 2020

Company Information:
∎ Solidarites International
∎ Address : House # 15/A, Rd # front 8, Block # F, Banani, Dhaka – 1213, Bangladesh
∎ Web : www.solidarites.org
∎ Business : SOLIDARITES INTERNATIONAL is an international humanitarian organization based in Paris, France, which provides aid and assistance to victims of war and natural disasters. For the past 35 years, the organization`s vocation has been to meet the three vital needs - drinking, eating and sheltering - of vulnerable populations around the world. Our programs mainly focus on emergency relief actions related to water and sanitation but also related to food security as well as shelter and infrastructure rehabilitation and reconstruction.

Category: NGO/Development