Finance and Procurement Manager
Job Description
Title: Finance and Procurement Manager
Company Name: US Forest Service Bangladesh Program
Vacancy: 01
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ A Bachelor's degree, or equivalent, with higher degree desired, in Finance, Accounting, Economics, Business operation or related discipline.
Experience Requirements:
∎ At least 7 year(s)
Job Context:
∎ USAID Bangladesh and United States Forest Service International Program (USFS/IP) recently entered into an inter-agency partnership, with funding from USAID Bangladesh, in which USFS/IP will implement the `Community Partnerships to Srengthen Sustainable Development` (Compass) program. Compass will address natural resource management challenges in Bangladesh through establishing a youth conservation corps, strengthening community capacity and promoting public participation, providing direct technical support to Bangladesh Forest Department, and strengthening the capacity of academic and research institutions in natural resource management and resilience. USAID intends to fund Compass for five years, subject to the availability of funding. The Compass Program is seeking a qualified and experienced professional to be the full-time `Finance and Procurement Manager` based in Dhaka, Bangladesh. The Finance and Procurement Manager (FPM) will be a core member of the Compass program in Bangladesh and will provide expert leadership and guidance to all financial, accounting and procurement activities related to the program.
∎ Issuance Date: 25 September, 2019
∎ Position Title Finance and Procurement Manager
∎ Level of Efforts: Full Time
∎ Period of Performance: Initially 1 Year; with the possibility of extension
∎ Expected Starting Date: 15 December, 2019
Job Responsibilities:
∎ The Finance and Procurement Manager will be responsible for leading the setting up and maintenance of financial mechanisms, managing overall accounting, ensuring adherence to procurement and financial compliances and internal controls with appropriate checks and balances to meet recognized standards of USFS/IP and USAID to ensure smooth day-to-day operations of the Compass program. The FPM will monitor all financial performance in relation to budgets and forecasts and will track expenditures, obligations, commitments, and advances to all parties including Compass program expenses, sub-partners, consultants, and vendors. The FPM leads the appropriate financial reviews, audit cycle management, and financial reporting as required. The FPM will coordinate closely with and provide necessary trainings to Compass team members as well as supervision to finance and procurement officers to build capacity and ensure compliance to guidelines in budgeting, procurement and expense planning.
∎
∎ The Finance and Procurement Manager will support the program with duties and responsibilities including, but not be limited to, the following:
∎
∎ Lead the bank account set up and maintain a documented system of accounting policies and procedures;
∎ Ensure that appropriate finance systems are maintained, and that all procedures and controls are implemented;
∎ Ensure that appropriate finance systems are maintained, and that all procedures and controls are implemented;
∎ Ensure payroll processing and timely payment;
∎ Ensure financial operations are in compliance with USAID and USFS regulations and participate in audits and appraisals as necessary. Review the legitimacy of invoices and ensure they are reasonable, allowable and allocable;
∎ Ensure that transactions are appropriately recorded in computerized accounting system;
∎ Design and develop a mechanism to monitor and track all project expenses. Ensure regular data backup and archiving of all financial records;
∎ Review all payment vouchers (cheque, wire, cash) prior to submitting them for approval. Manage the cheque books. Supervise cash payments and ensure that all cash transactions are properly documented. Supervise the recording of cash payment vouchers daily in the petty cash file;
∎ Lead costs, budgets, pipeline reports, and other financial reporting as requested. Prepare monthly, quarterly, and annual projection and expense forecasts. Participate in weekly and monthly financial meetings;
∎ Oversee financial management of all sub-awards including compliance and reporting. Monitor partner organizations' monthly, quarterly, annual financial performance in relation to budgets, forecasts, expenditures, and obligated funds;
∎ Coordinate with team members and others in project budget and expense planning. Provide financial management trainings to project teams as necessary. Supervise and mentor the finance and procurement staff as necessary. Work closely with Compass team members to manage project and activity budgets and ensure financial practices are compliant with policies and procedures;
∎ Prepare a standard procurement mechanism in line with local laws and USAID and USFS regulations.
∎ Oversee the vendor selection procedure; participate in bid-opening and technical and cost evaluations. Ensure due diligence for awarded procurements and review legitimacy of terms and conditions. Evaluate quantity and quality of the goods delivered by the vendor;
∎ Examine and approve procurement request and issue the procurement orders. Monitor & track purchase orders and contact vendors on invoice or deliverable dates ensuring timely submission of proper documentation;
∎ Ensure timely payments to vendors. Closeout each purchase order and manage filing system in accordance with procurement policies and guidelines. Lead procurement filing system and ensure timely recording;
∎ Manage bank accounts, and the transfer of money between Washington and the Compass office;
∎ Carry out any other financial and procurement related responsibilities as assigned by the office.
Additional Requirements:
∎ At least 7 years of work experience in relevant positions, with 3-5 years in a supervisory or managerial role. Prior experience working with USAID or USG programs/projects is highly preferred. Proven experience in providing expert leadership in financial and procurement operations in the programs/projects of non-government or donor agencies is required.
∎ Skills/Competencies:
∎ A comprehensive understanding of standard process and provisions relating to the financial and procurement operations of USAID-funded programs;
∎ Strong knowledge on the appropriate compliance and diligence requisites for USAID and USG programs along with demonstrated understanding of relevant local Bangladeshi laws and regulations for delivering compliant finance and procurement operations;
∎ Demonstrated understanding of operational mechanisms relating to development project finance maintenance process, banking operations, accounting systems, and procurement methods is required;
∎ Prior experience with financial tracking of projections and reconciliations;
∎ Demonstrated experience of working with multi-cultural team and providing leadership with professional judgment in cross-cultural and multi-level organizational context. Strong leadership traits, able to work independently, with minimum supervision or guidance;
∎ Excellent technical and quantitative skills for tracking and analyzing the financial performances of the program/project using appropriate financial operation tools are required;
∎ Excellent inter-personal skills, proven teamwork capacity with demonstrated track-record of working with diverse team and habit of practicing result-oriented approach in solving critical and sensitive financial and institutional issues with diplomatic and delicate manner;
∎ Ability and interest in learning new tools to make evidence-based operational decisions;
∎ Proven ability to provide on-job capacity building trainings to other team members;
∎ High proficiency in relevant computer applications e.g. MS-Word, MS-Excel, MS- PowerPoint, and Accounting Software like QuickBooks, and basic internet skills are required.
∎ Language Ability:
∎ The incumbent must be proficient in spoken and written English at Level IV (fluent) and must likewise be fully fluent in spoken and written Bangla. English language skill will be tested.
Salary:
∎ The benefits and allowances for this position would be in line with Compass provisions and guidelines, commensurate with the experience, qualification and previous track-record of the successful applicant.
Application Deadline: October 20, 2019
Company Information:
∎ US Forest Service Bangladesh Program
∎ Address : Bana Bhaban, Agargaon, Plot#E8, B2, Level-2, Room-316, Dhaka-1207
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 20th Oct 2019
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