Finance and Administrative Coordinator

Job Description

Title: Finance and Administrative Coordinator

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 01

Job Location: Nilphamari (Jaldhaka)

Employment Status: Full-time

Educational Requirements:
∎ Master's Degree in Accounting/Finance/ Other Relevant Disciplines

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Eco-Social Development Organization (ESDO) started its journey in 1988 with a noble vision to stand in solidarity with the poor and marginalized. Being a peoples` centered organization, ESDO envisioned for a society which will be free from inequality and injustice, a society where no child will cry from hunger and no life will be ruined by poverty. Near about three decades of relentless efforts to make this happen, ESDO has embraced new grounds and opened up new horizons to help the disadvantaged and vulnerable people to bring meaningful and lasting changes in their lives. During this long span, ESDO has adapted with the changing situation and provided the most time-bound services especially for the poor and disadvantaged. A community focused and people centered approach has been adapted by ESDO while consideration was given to the national policy and Sustainable Development Goals (SDGs) as its guiding principle. ESDO is one of the most dynamic organizations expanding its development interventions across 331 upazilas under 54 districts of Bangladesh covering over 10 million poor and vulnerable people.
∎ As partnership with Plan International Bangladesh, ESDO is implementing the Integrated Sponsorship Project (ISP) in Jaldhaka Upazila of Nilphamari district. ESDO is inviting applications from interested qualified candidates for the position.

Job Responsibilities:
∎ Finance and Administrative Coordinator carries out financial aspect of planning, purchasing and monitoring progress including financial analysis, accounting preparation and quarterly forecasts and annual budgets.
∎ Financial and operational management and control. Prepare financial plan/fund request/cash call for the Project.
∎ Ensure donor compliance including financial transaction, HR and program.
∎ Responsible to proficiently manage of donor funds, VAT, Tax, organization branding etc.
∎ Orient to project staff on government and donor compliance issues in financial and administrative management.
∎ Check and verify the bills/Invoices as per plan and process for payment.
∎ Ensure that every bill/invoice/vouchers are cross checked with other documents with fact and figures.
∎ Keep the record of the updated fund/expenditure status and will provide analytical reports and forecast to management on fund utilization.
∎ Day to day monitor of Finance and Admin Assistant and support to ensure work performance
∎ Avoiding financial risk followed by the risk register and ensure mitigation management on time
∎ Follow the organization/project RACI matrix and line management
∎ Support Project Manager to prepare the budget according to the project plan.
∎ Financial documentation and record keeping
∎ Ensure to maintain and updates all accounts related books and documents such as cashbook, Bank book/check issue register, stock register, ledger, subsidiary ledger and other financial documentation associate with financial management.
∎ Prepare, update and preserve financial related information, files, documentation, and database for financial management.
∎ Monitor the approved budget with day to day actual expenditure as per program need.
∎ Assist to Project management for controlling and monitoring the budget and financial risk analysis and set out mitigation strategy.
∎ Ensure day to day cash and bank management including all sorts of banking jobs.
∎ Ensure proper management of petty cash management and kept in safe custody and the limit is not exceeds as per policy.
∎ Assist to ensure procurement process maintaining proper procurement policy. Timely ensure procurement followed by standard procedure and maintain donor's compliance.
∎ Administrative support and human resources management including personal file
∎ Assist the project team in administrative support for smooth operation of project interventions.
∎ Manage effective utilization of Project assets
∎ Vehicle management and ensure effective utilization
∎ Ensure and maintenance HR database, leave and others relevant issue management and records.
∎ Assist to prepare different agreement with landlord, vendors and other parties..
∎ Analyze budget expenditure and prepare financial reports for project reporting.
∎ Prepare all kind of financial reports (Trial Balance, Receipt & Payment Account, Budget and Expenditure Statement, Cash and Expenditure Status, Cash Recap by Bank Account, Bank Reconciliation Statement etc.).
∎ Ensure the report submission to proper management within dateline.
∎ Prepare and updates assets tracking and reports.
∎ Prepare and submit the any other financial and admin report as per demand of project and organization.
∎ Maintain proper coordination and communication among the ESDO HO and Finance Controller and donor representatives.
∎ Must have clear understanding about safeguarding, Child Protection and prevention of sexual exploitation harassment and abuse (PSHEA) policy and comply with these policies.
∎ Must have mentality on team work and work under pressure.

Additional Requirements:
∎ Age at most 40 years
∎ Both males and females are allowed to apply
∎ Age may be relaxed for highly experienced candidates
∎ Minimum 5 years of professional experience in relevant field.
∎ Should have specific knowledge on financial analysis and accounting software.
∎ Ability to write clear reports, to analyze and interpret data, and to prepare spread sheets.
∎ Strong in written and verbal English and Bangla communications.
∎ Excellent skills on report writing in English,
∎ Computer skill on MS Office package

Salary: Tk. 40000 - 43068 (Monthly)

Compensation & Other Benefits:
∎ As per project allocation

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 Nov 2023

Company Information:
∎ 8 Nov 2023
∎ Eco-Social Development Organization (ESDO)
∎ Address : Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh

Category: NGO/Development

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