Job Description

Title: Finance and Admin Officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 01

Job Location: Gaibandha, Joypurhat, Kurigram, Rangpur

Employment Status: Full-time

Educational Requirements:
∎ Graduate degree in accounting/finance/ other related discipline

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ ‘USAID’s Community Nutrition and Health Activity (CNHA)’ funded by USAID, and implemented by CARE Bangladesh, aims to sustainably impact the nutrition and health of women and children in their first 1000 days of life. The activity will strive to achieve its goal by contributing to the areas of Strengthened community health systems to deliver nutrition, family planning, and health services; improving household nutrition and health behaviors; enhancing leadership and governance for improved nutrition; resilience of communities and households to potential nutrition shocks increased.
∎ Eco-Social Development Organization (ESDO) started its journey in 1988 with a noble vision to stand in solidarity with the poor and marginalized. Being a peoples` centered organization, ESDO envisioned for a society which will be free from inequality and injustice, a society where no child will cry from hunger and no life will be ruined by poverty. Near about three decades of relentless efforts to make this happen, ESDO has embraced new grounds and opened up new horizons to help the disadvantaged and vulnerable people to bring meaningful and lasting changes in their lives. During this long span, ESDO has adapted with the changing situation and provided the most time-bound services especially for the poor and disadvantaged. A community focused and people centered approach has been adapted by ESDO while consideration was given to the national policy and Sustainable Development Goals (SDGs) as its guiding principle. ESDO is one of the most dynamic organizations expanding its development interventions across 331 upazilas under 54 districts of Bangladesh covering over 10 million poor and vulnerable people.
∎ As partnership with CARE Bangladesh, ESDO is implementing the USAID’s Community Nutrition and Health Activity (CNHA) at Rangpur, Kurigram, Gaibandha and Joypurhat District. ESDO is inviting applications from interested qualified candidates for the position.
∎ Supervisor`s Position: Manager-Finance & Admin
∎ CARE Bangladesh, a non-profit international development organization, is implementing a five-year-long project “USAID’s Community Nutrition and Health Activity (CNHA)”. CARE Bangladesh with its consortium partners icddr,b, mPower, jhpiego, and Viscom will implement this project both at national and sub-national levels and ESDO/FIVDB/PSKS/SAINT BD will work at the local level to execute the field activities in Kishoreganj/Madaripur/Patuakhali/Rangpur cluster (in Rangpur, Kurigram, Gaibandha and Joypurhat districts and Selected upazilas). The consortium is implementing a five-year-long project on Community Nutrition and Health Activity (CNHA) supported by USAID.
∎ Under this CNHA Project, the CARE Bangladesh consortium will work with different ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional, and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2). This will work at multiple levels of local government institutions, specifically with the Nutrition Coordination Committees at the district, upazila, and union levels – focusing on the community health system and strengthening the Core Team approach and local nutrition-governance mechanisms. The project will facilitate developing solutions emerging from communities, government line departments, and the private sector. The CNHA will replicate proven best practices to scale up innovative local governance models for better nutrition by transforming the Union Development Coordination Committee (UDCC) into nutrition outcomes. Digital solutions related to health and Nutrition services are key strategies for improving nutrition. CNHA. The project intends to impact several of the core challenges selected districts face in the North (Rangpur), Haor (Kishoreganj), Padma Basin (Madaripur),Coast belt

Job Responsibilities:
∎ Eco-Social Development Organization (ESDO), as a local implementing partner of this activity, is hiring a Finance and Admin Officer. The Finance and Admin Officer will be responsible for the execution of financial and administrative activities of the Eco-Social Development Organization (ESDO) under the CNHA project while carrying out his/her day-to-day responsibilities. Under the guidance of the Manager – Finance and Admin, S/he will be responsible for implementing administrative, logistic, and financial activities for the project, which grossly includes filing and documentation, staff salary payment, advance adjustment, assistance in procurement and asset management, maintenance and reports related to the projects. S/he will be responsible for checking bills and vouchers for the project expenditures, assisting management with the payment, and maintaining records of expenses.
∎ S/he is responsible for maintaining working relationships with the key personnel from CARE and will work in close collaboration with the Senior Officer – Sub Grants and other project staff. S/he will also communicate and ensure financial requirements and policies with the program staff of the activity.
∎ Responsibility # 1: Project financial activities, including budgeting, monitoring, and reporting
∎ Provide support in planning, operations, and management of the project’s finance and budget.
∎ Closely monitor and track the budget versus expenses with the approved project budget and work plan.
∎ Maintain project financial filing and ensure all financial documents according to USAID, CARE, and Eco-Social Development Organization (ESDO) policies and procedures.
∎ Assist in preparing financial reports, asset reports, and VAT reports.
∎ Conduct physical verification of project assets, update register/records, and prepare reports.
∎ Provide support in facilitating external audits, monitoring through preparing financial statements, and providing bills/ vouchers, documents, financial reports, etc.
∎ Facilitate team meetings and prepare the meeting notes/minutes, especially any financial issues.
∎ Perform monitoring and guidance to the project staff to maintain financial procedures for their expenses.
∎ Responsibility # 2: Human Resources management and administrative support
∎ Prepare project staff salary statements and take appropriate measures to make payments on time.
∎ Ensure advance to the project staff: staff traveling for field activities, etc., and make necessary arrangements for adjustment of their advance on time.
∎ Arrange payment to consultants, vendors, and service providers, etc.
∎ Provide assistance to the HR department in maintaining compliance and documentation for the project staff recruitment process.
∎ Provide support in capacity development to project staff on financial issues.
∎ Maintain filing financial, administrative, and HR records in an organized manner and according to USAID, CARE, and Eco-Social Development Organization (ESDO) policies and procedures.
∎ Facilitate, organize, and support the administrative activities such as ensuring field office set up, field movement, vehicles, assets, and logistics as per standards and guidelines.
∎ Responsibility # 3: Assist project procurement activities
∎ Assist in the procurement of goods and services, including the preparation of the PR and subsequent follow-up for procurement.
∎ Provide support in ensuring and arranging adequate stationery, materials, and supplies for training, project activities, and other events on time.
∎ Support in maintaining storage of project goods and ensuring proper inventory tracking records.
∎ Responsibility # 4: Communication and liaison with partners and stakeholders
∎ Maintain effective communication between the key personnel of CARE to ensure the requirements are met accordingly and timely.
∎ Maintain effective communication with project staff and different departments at Eco-Social Development Organization (ESDO).
∎ Maintain suppliers, vendors, and contractors' contact information and communication.
∎ Assist orientation of suppliers, vendors, and contractors on standard policy, procedure, and compliance rules and safeguarding
∎ The duties and responsibilities set out above are partial. The role holder may be required to carry out additional duties within the reasonableness of her/his level of skills and experience. Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ The Finance and Admin Officer will report to the Manager – Finance and Admin of Eco-Social Development Organization (ESDO) and will closely work with the Senior Officer – Sub Grants r of CNHA, CARE Bangladesh
∎ This position is primarily desk-based in the Rangpur Cluster office. However, there may be a need for field visits in accordance with specific project requirements and operational needs.

Additional Requirements:
∎ Age at most 40 years
∎ Both males and females are allowed to apply
∎ Minimum 4 years of professional experience in finance, administration, and grants management in the development sectors
∎ Working experience in USAID-funded projects is preferable.
∎ Committed to achieving results in a short time frame and under time pressure.
∎ Excellent communication skills and ability to effective coordination among sections.
∎ Excellent interpersonal skills, cost-effectiveness, and integrity.
∎ Ability to set priorities, plan, and organize the work.
∎ Skilled in computer literacy, application software, internet, and email communication.
∎ Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices.

Salary: Tk. 40000 (Monthly)

Compensation & Other Benefits:
∎ As per project allocation

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Oct 2023

Company Information:
∎ 1 Oct 2023
∎ Eco-Social Development Organization (ESDO)
∎ Address : Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh

Category: NGO/Development

: ESDO has a Safeguarding & PSEAH policy to protect its employees and beneficiaries and any kind of discrimination, harassment, and abuse falls under ESDO “ZERO TOLERANCE” Policy. All employees are expected to abide by the PSEAH, Child Protection, Safeguarding, and Gender policy of ESDO.ESDO does not tolerate any child & youth abuse. So, if you have any history of child & youth abuse in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.ESDO does not tolerate any Safeguarding abuse. So if you have any history of gender abuse in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.ESDO does not tolerate any kind of extremism/terrorism. So if you have any history of extremism/terrorism in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.ESDO does not tolerate any corruption. So if you have any history of corruption in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.