Finance & Administraion Manager

Job Description

Title: Finance & Administraion Manager

Company Name: PREMIERE URGENCE INTERNATIONALE (PUI)

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in Finance, Master of Commerce (MCom) in Accounting
∎ CA/ACCA/CMA qualified or partly qualified candidate will get preference.

Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s): Administrative, Supervision
∎ The applicants should have experience in the following business area(s): NGO

Job Responsibilities:
∎ 1. ENSURE HUMAN RESOURCE MANAGEMENT OF THE BASE
∎ He/She works in collaboration with colleagues to maintain and improve HR procedures and management tools in compliance with the labor regulations of the country of intervention and the HR policy of PUI, and monitors risks associated with HR issues.
∎ He/She implements HR rules, procedures and tools in Cox's Bazar base regarding: new HR regulations, local staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records and ensures their respect by all departments' managers
∎ He/She suggests possible updates to HR policy in terms of rules, procedures and tools relating to recruitment, remuneration, administrative management, disciplinary aspects and management of individual career development within the organization.
∎ He/She controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service, by explaining the HR regulations to all Managers and their related responsibilities
∎ He/She ensures compliance with PUI's Internal Rules of Procedure at the site.
∎ He/She coordinates training programs for local staff (logistical and administrative aspects) on an as needs basis.
∎ He/She handles the management of inter-staff conflicts that arise, and refers to Coordination in the event that he/she is not able to resolve dispute.
∎ He/She is a guardian of the image of PUI in his/her area of operation, and in that capacity ensures that all staff under his/her responsibility display behavior consistent with the values upheld by the organization, and with respect for the local culture.
∎ In collaboration with his/her HR officer:
∎ He/She ensures the administrative management of local staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files, etc..
∎ He/She contributes to the organization of recruitment (advertisement, applications, and interviews) for all departments.
∎ He/She participates in the hiring process, as well as in any decisions related to the termination of employment contracts of local personnel at the site.
∎ He/She ensures that all local employees are subject to a written evaluation at least once per contract period and per year
∎ He/She assumes or delegates responsibility for the integration of any new employees, and ensures, in particular, that logistical, administrative, HR and financial procedures, as well as procedures for the use of communication and transportation are explained and understood
∎ On monthly bases, s/he ensures timely Tax and Social Security reporting process.
∎ 2. ENSURE FINANCIAL, BUDGETARY, ACCOUNTING AND ADMINISTRATIVE MANAGEMENT OF THE BASE
∎ He/She works in maintains and improves mission aspects relative to finances, including budgetary, accounting and treasury elements in Cox's Bazar base.
∎ He/She is responsible for cost optimization; and uses budget tracking to achieve this; he/she ensures adequate financial resources for the running of the site through updating of the Financial Follow Up and Allocation Table
∎ As regards budgetary monitoring, He/She participates in team-based analysis (along with technical, administrative and logistics management) and is responsible for detecting anomalies and proposing adjustments to Coordination,
∎ He/she tracks the cash flow for his/her site, consolidates the Cash Request (after update of the FFU), and oversees disbursements.
∎ S/he keeps a good relationship with Bank authorities and informs Coordination without delay on any changes occurring with Bank.
∎ Together with the Coordination, he/she ensures that an appropriate system of internal oversight is in place at the site.
∎ He/She ensures compliance with procedures for undertaking expenditure commitments, and participates in the process of endorsing commitment of funds.
∎ He/She organizes and provides training to the admin national staff on these tools and procedures. He/she makes sure that relevant tools and procedures are also understood and applied by all national staff as necessary and appropriate.
∎ He/She controls and monitors the implementation of the tools and procedures and provides the necessary support for staff to perform the service.
∎ He/she develops tools as necessary to perform the administrative services.
∎ He/She provides technical support to project and support managers regarding financial tools.
∎ He/she organizes the preparation of the audits and the yearly Tax Declaration as necessary
∎ In collaboration with his/her Finance Team:
∎ He/She ensures the setting up and proper use of tools and procedures for financial, accounting and budget management: accounting procedures, accounting records (high quality of supporting documents), SAGA, budget follow up, budget projections, cash forecasts, cash management and cash security.
∎ He/She ensures that accounting entries and accounting vouchers are completed in compliance with internal rules, and communicated to HQ according to the agreed calendar, after endorsement by the HoM.
∎ He/She is the guardian of the bookkeeping, and in that capacity makes sure that cash balances and bank accounts are absolutely and permanently backed up by appropriate accounting documents.
∎ He/She checks that all expenditures are properly allocated as per donor' budgets and requirements.
∎ 3. INTERNAL COORDINATION
∎ He/She ensures efficient flow of information related to finance, administration, and human resources to the and from project and support staff and Coordination
∎ He/She drafts or participates in the drafting of reports on internal operations in all matters concerning his/her field of action in financial, budgetary, accounting, administration, and HR management of the mission.
∎ He/She supports project and support Manager(s) in the performance of their admin activities, in a functional, not hierarchical, relationship.
∎ He/She prepares and transmits internal and external finance, HR, and Admin reports, and leads on adherance to internal deadlines for endorsement and sharing (monthly logistical reports / Accounting/ returns on budgetary monitoring / cash flow estimates / cash requests, etc.).
∎ He/She attends internal coordination meetings, strategic reviews, and participates actively.
∎ If necessary, he/she represents PUI with partners, local authorities and various actors involved in the financial, administrative, legal and human resource aspects of the mission.
∎ The Finance and Administration Manager may be requested to perform other duties as required for the good running of the mission from time to time.

Additional Requirements:
∎ Min. 2 years INGO experience in similar position.
∎ Min. 2 years in HR and Finance
∎ Saga Accounting Software Knowledge will add value.
∎ Knowladge on VAT & Tax according to Bangladesh Government regulation.
∎ Knowledge on NGOAB regulation.
∎ Team Management
∎ HR, Administration, Finance, and Management skills
∎ Knowledge of procedures: institutional donors (EU, OFDA, ECHO, AAP, UN agencies
∎ Excellent knowledge in Excel and Word compulsory
∎ Good stress management
∎ Resistance to pressure
∎ Analytical thinking
∎ Organized and methodical
∎ Reliable and Punctual
∎ Strong sense of responsibilities
∎ Strong listening and empathy skills
∎ Ability to adapt, manage priorities and be pragmatic
∎ Diplomatic and with a sense of negotiation
∎ Good communication skills
∎ Honesty and rigor
∎ Proactive, Committed and Flexible
∎ Service and Result Oriented

Compensation & Other Benefits:
∎ Medical allowance, Weekly 2 holidays
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Application Deadline: July 10, 2019

Company Information:
∎ PREMIERE URGENCE INTERNATIONALE (PUI)

Category: NGO/Development