Job Description

Title: Finance & Admin Officer

Company Name: Global Unnayan Seba Sangstha (GUSS)

Vacancy: Not specific

Job Location: Anywhere in Bangladesh

Employment Status: Contractual

Educational Requirements:
∎ BBS/B. Com/Master's in accounting/finance; CACC candidates will get priority

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ Job Title: Finance & Admin Officer - Shelter Assistance for Forcibly Displaced Rohingya and Host Populations in Bangladesh.
∎ Responsible to: Project Manager/Head of Program/Program Director/ CEO
∎ Project Duration: 01 Feb 2021 to 30 Jun 2021 (5 Months)
∎ Job Location: (Closer to the project site)

Job Responsibilities:
∎ Planning and Financial Management;
∎ Responsible to be custodian of the cheque books and cash of the project and to ensure that all vouchers, cash books, ledgers and cheque books are under lock and key and manage payment of Tax & VAT in relation to the project
∎ Responsible to prepare the financial reports on monthly, quarterly, six monthly and annual basis or as per reporting calendar and within deadlines and provide documents/report to GUSS as per need or instruction.
∎ Responsible to prepare salary sheet, petty cash requisition, cheque (s) along with supported by relevant voucher (s) as per the time schedule.
∎ Responsible to prepare and give posting of all vouchers (Debit, Credit, Transfer and Journal) supported by relevant appropriate documents complying with the administrative, personnel and accounting manuals and relevant office orders/memos/letters with "paid" seal.
∎ Responsible to record the expenditure in the ledger that will comply with the budget line item. Prepare the resolution of purchase committee.
∎ Check/review/ensure in compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statement, work order as and when necessary according to the organizational procurement policy and procedures.
∎ Responsible to ensure that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible to update the fixed asset register with the assistance of project support staff and physically verify the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room wise updated and displayed.
∎ Responsible to provide all type of support during training/workshop/meeting period and communicate, coordinate & cooperate with all units and provide logistic support in time as their need.
∎ To maintain the HR related issues: Maintain personnel files and ensure its safety and confidentiality. Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations. Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff. Orient new staff on their duties and their responsibilities.
∎ Monitoring and Supervision:
∎ Coordination, Collaboration and Networking
∎ Maintain effective communication, coordination and collaboration with GoB/NGOs officials like RRRC Office,CiC, Site management, DC/UNO office, relevant government departments (Under Ministry of MoDR, MoSW and DSS etc.) and local representative.
∎ Participate in different meeting, training workshop organized by GoB, UN agencies, NGOs and other stakeholders.
∎ Maintain the effective coordination and communication with HRF
∎ Participate regular staff meetings (weekly, Monthly and need base
∎ Ensure good relations with HRF- Bangladesh and other relevant stakeholders in the project locations.
∎ Accountability and Safeguarding:
∎ Represent the organization to key stakeholders and provide them with information about project objectives, risks, constraints and progress.
∎ Support the development and implementation of the organizational advocacy strategy in line with the goals and objectives of the project and the wider aims of the organization.
∎ Maintain gender-sensitive approach in all stages of programme implementation.
∎ Maintain programmatic sensitivity to cultural norms of Rohingya and Host society.
∎ Ensure active consultation and engagement with beneficiary communities and community leaders.
∎ Create CRM for all areas of programme activity.
∎ Integrate protection safeguarding measures throughout programme design.
∎ Any other task assigned by the Management

Additional Requirements:
∎ At least 4 year (s) experience in accounting and administrative section in reputed NGO
∎ Skilled in procurement, inventory management, VAT/Tax and financial reporting.
∎ Conversant in common IT applications (MS word, MS power point, internet browsing& e-mail communications)
∎ Excellent interpersonal skills, and the ability to establish and maintain effective working atmosphere
∎ Good working relationship with colleagues, partners, external actors and allies
∎ Ability to work under pressure, meet deadlines, priorities workload and 'multitask'
∎ Knowledge about accounting software
∎ Ability to prioritize tasks, work under pressure and meet deadlines

Salary:
∎ Salary: 45,000.00 (BDT) Per Month

Application Deadline: 31 Jan 2021

Company Information:
∎ 24 Jan 2021
∎ Global Unnayan Seba Sangstha (GUSS)
∎ Address : House-2/16 (6th Floor), Block-B, Lalmatia, Dhaka-1207
∎ Business : GUSS brief: Global Unnayan Seba Sangstha (GUSS) is a National NGO established under the registration of Social Welfare Directorate, Bangladesh in 2012 and also registered by NGO Affairs Bureau, Government of the People’s Republic of Bangladesh in January 2017. GUSS opened its o?ce in Dhaka on February 2017 and expanded its work in Sylhet, Sunamgonj, Cox’s bazar, Rajshahi, Bhola, Patuakhali, Rajbari, Barguna and Kurigram to run its Emergency and Humanitarian programme, Inclusive Education, Maternal and Child Care, Water, Sanitation & Hygiene and Livelihood programmes to the mostly needy communities in Bangladesh. Over these years, it has implemented various development and relief activities in the country and this has remarkably changed the lives of the vulnerable and disadvantaged communities. GUSS developed a longer-term strategic partnership with British Bangladesh Regeneration Trust – BRTUK to ensure its commitment to deliver the humanitarian and development programming to the farthest behind people in Bangladesh. GUSS works in collaboration and partnership with the Government of Bangladesh, Community Based Organizations, Development Partners, International Organizations, Civil Society Groups and UN Organizations focusing on Sustainable Development Goals.
Donor brief: Human Relief Foundation is a charity set up by the United Kingdom in 1991. For over two decades Human Relief Foundation has been instrumental in saving lives & relieving suffering in some of the poorest regions of the world. HRF responds to the emergency situations by providing aid to the damaged areas in different parts of the world, and it tries to reduce the major losses caused by these disasters. HRF has been implementing a Multi Sector Assistance for Displaced Rohingya Refuges and Host Community Populations in Bangladesh for the Rohingya Community and Host communities in Cox’s Bazar Bangladesh. The project will be implemented through local partners who have relevant experience and expertise.

Category: NGO/Development