Executive/Sr. Executive - Sales Administration

Job Description

Title: Executive/Sr. Executive - Sales Administration

Company Name: Hatim Group

Vacancy: --

Age: Na

Job Location: Dhaka (Purana Paltan)

Salary: Negotiable

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): Plastic/ Polymer Industry, Furniture Manufacturer, Steel

• Bachelor of Business Administration (BBA)

• 2 to 4 years
• The applicants should have experience in the following business area(s): Plastic/ Polymer Industry, Furniture Manufacturer, Steel

Key Skills & Competencies:

• Strong analytical and problem-solving skills

• Excellent coordination and stakeholder management ability

• High integrity, attention to detail, and process orientation

• Ability to challenge sales data diplomatically and factually

• Leadership mindset with strong follow-up discipline

Reports To: Director / Head of Sales

Role Purpose:

The Sales Administration Manager will be responsible for end-to-end control of sales operations, reporting, and governance, ensuring discipline, transparency, and coordination between Sales, Accounts, Production, and Distribution.

This role plays a critical control and MIS function—monitoring sales force performance, dealer compliance, pricing discipline, and sales data accuracy—while enabling the Sales team to perform efficiently.

Key Responsibilities:

1. Sales Operations Control

• Oversee all sales administration processes including order processing, pricing approvals, and documentation

• Ensure proper implementation of sales policies, SOPs, and approval hierarchies

• Act as the central coordination point between Sales, Accounts, Production, and Distribution

2. Sales Team Monitoring & Governance

• Monitor performance of Sales Executives and Area Sales Managers through:

• Target vs achievement

• Territory coverage

• Dealer activity and productivity

• Review Daily Activity Reports (DAR), visit reports, and sales pipelines

• Identify underperformance, non-compliance, and sales irregularities and escalate to management

3. Dealer, Pricing & Credit Discipline

• Ensure strict adherence to approved:

• Pricing structures

• Discount policies

• Credit limits and payment terms

• Coordinate with Accounts to track receivables and overdue balances

• Flag high-risk dealers, excessive discounting, and credit misuse

4. Sales MIS & Performance Analytics

• Develop and control sales MIS covering:

• Salesman-wise, region-wise, and product-wise performance

• Dealer contribution and growth trends

• Monthly and YTD sales analysis

• Present actionable insights and dashboards to top management

• Support KPI tracking, incentive calculation, and performance appraisals

5. Process Improvement & Digitization

• Improve sales administration systems and reporting efficiency

• Work closely with IT/MIS to enhance ERP, CRM, and automation tools

• Introduce data-driven decision-making culture within Sales

6. Team Leadership & Capacity Building

• Lead and develop the Sales Administration team

• Assign roles, set KPIs, and ensure accountability

• Train Sales Admin officers on reporting discipline and data accuracy

• Provident fund,Tour allowance,Mobile bill
• Lunch Facilities: Partially Subsidize

• 2 times snacks