Executive / Senior Executive – Administration & HR Support

Job Description

Title: Executive / Senior Executive – Administration & HR Support

Company Name: Tradevision Limited

Vacancy: 1

Age: 35 to 45 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): Medical Equipment

• Master of Business Administration (MBA)

• 5 to 7 years
• The applicants should have experience in the following business area(s): Medical Equipment

• Age 35 to 45 years
• Only Female

• Minimum 5–7 years of relevant experience in Administration/Office Management.

• Candidates with experience in a Trading House, Corporate Office, Service Organization, MNC or similar business environment will be preferred.

• Experience in team supervision, facility management, vendor management and corporate administration will be highly valued.

• Strong administrative and organizational skills.

• Proven ability to supervise and manage an Administration Team.

• Good knowledge of corporate office administration.

• Strong communication, coordination and negotiation skills.

• Good knowledge of documentation, contracts and official correspondence.

• Ability to deal professionally with vendors and external stakeholders.

• Strong problem-solving and decision-making ability.

• Good command of Bangla and English.

• Proficiency in MS Office and administrative reporting.

• Mature, responsible, disciplined and well-groomed personality.

• Ability to work independently and handle multiple administrative responsibilities under pressure.

We are looking for a smart, proactive and well-organized professional to support the Administration and HR functions of our organization. The position will be responsible for day-to-day administrative operations, Travel Desk, Visa & Ticketing, Hotline/Hot Call management, and HR operational support.

Key Responsibilities

Administration & Office Management

• Manage day-to-day administrative activities and ensure smooth office operations.

• Maintain and coordinate the Hotline/Hot Call system and ensure timely response to calls and requests.

• Manage office facilities, utilities, office supplies, courier and other general administrative requirements.

• Coordinate meetings, events, official programs and other corporate activities.

• Manage vendors, service providers and administrative contracts.

• Maintain proper records, bills, invoices and administrative documents.

• Coordinate official visitors, foreign guests and management requirements.

• Travel Desk, Visa & Ticketing

• Independently handle Travel Desk operations for employees and management.

• Arrange domestic and international air tickets, hotel bookings and transportation.

• Handle visa processing, visa documentation and travel formalities.

• Coordinate with travel agencies, airlines, hotels and relevant authorities.

• Ensure timely arrangements for business trips, training, conferences and official visits.

HR Operational Support

• Assist HR in maintaining employee personal files, HR records and employee databases.

• Support joining, onboarding, transfer, confirmation and separation processes.

• Coordinate recruitment activities, including interview schedules, candidate communication and documentation.

• Assist in maintaining attendance, leave and employee movement records.

• Support preparation and distribution of HR-related letters, notices and official communications.

• Coordinate employee ID cards, access cards and other employee-related administrative requirements.

• Assist in employee engagement activities, training coordination and internal HR programs.

• Maintain confidentiality of employee and organizational information.

• Coordinate with employees regarding routine HR and administrative queries.

• T/A,Provident fund,Tour allowance,Medical allowance,Mobile bill,Performance bonus,Gratuity
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 3

Additional Weekly Holiday 3rd Saturday of Every Month