Executive Assistant/ Executive Secretary

Job Description

Title: Executive Assistant/ Executive Secretary

Company Name: Sheba Group

Vacancy: 1

Age: 28 to 42 years

Job Location: Dhaka (Dhanmondi)

Salary: Tk. 40000 - 50000 (Monthly)

Experience:

• 5 to 10 years

• Bachelor/Honors
• Masters

• 5 to 10 years

• Age 28 to 42 years
• Only Male

• Minimum 5+ years of working as an Executive Assistant, Executive Secretary, Chairman/ MD Secretary.

• Excellent communication and interpersonal skills.

• Highly organised and trustworthy· 

• Strong organisational and time management skills.

• Flexible to visit outside of Dhaka.

• Ability to multitask efficiently.

• Excellent interpersonal and customer-facing skills.

• Tact and diplomacy.

• Enthusiastic and proactive.

• Prepare and organise reports, documentation, meeting materials, as well as organise and maintain a filing system (Physical and digital).     

• Perform all travel-related activities, i.e., visa, air ticket, dollar purchase, and Endorsement for sponsors.      

• Maintain Group MD`s personal bank accounts, i.e., collection, deposit, and withdrawal.      

• Organise and schedule meetings, calls, conferences, and events as per instructions and send reminders and meeting confirmations.

• Help oversee special projects and assignments through tracking deadlines, deliverables, and progress of initiatives.    

• Build and maintain strong relationships with different internal and external teams, clients, partners, and stakeholders.

• Handle sensitive information with complete confidentiality.

• Provide insights or advice on decision making through analysing matters and anticipating needs and problems.

• Act as a point of contact between the GMD and internal and external stakeholders.

• Monitor and pay the Group MD`s credit card bills.

• Maintain accounts of the Chairman`s residence expenses, including all utility bills.

• Monitor and supervise the activities of assigned officers, support staff, and drivers.

• Maintain petty cash and stationery distribution for effective office administration. 

• Perform all supporting works of all national and international correspondence for SAT.

• Manage Salma Afzal Trust (SAT)-related procurement, development works, and petty cash.

• Ensure receiving of all local donations and deposit into the Bank in favour of ASHIC Foundation.

• Supervise the ASHIC Foundation’s Donation activities, such as making Donation boxes, getting Permission, setting up in various institutions, and collecting donations from those places.

• Mobile bill,Weekly 2 holidays
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2