Job Description

Title: Head of Corporate Affairs/ Company Secretariat

Company Name: Sheba Group

Vacancy: 1

Age: 32 to 50 years

Job Location: Dhaka (Dhanmondi)

Salary: Tk. 100000 - 150000 (Monthly)

Experience:

• 8 to 16 years
• The applicants should have experience in the following business area(s): Telecommunication, Training Institutes, Software Company, IT Enabled Service, Group of Companies, Share Brokerage/ Securities House, Immigration/Visa Processing, Venture Capital Firm

Published: 2025-11-24

Application Deadline: 2025-12-24

Education:

• Bachelor of Law (LLB)
• Masters

Professional qualification as a Chartered Secretary (ICS/ICSB) or equivalent is strongly preferred.

Requirements:

• 8 to 16 years
• The applicants should have experience in the following business area(s): Telecommunication, Training Institutes, Software Company, IT Enabled Service, Group of Companies, Share Brokerage/ Securities House, Immigration/Visa Processing, Venture Capital Firm

Skills Required: Corporate Affairs,Corporate Secretariat

Additional Requirements:

• Age 32 to 50 years

• Strong knowledge of corporate law, securities regulations, governance standards, and statutory compliance.

• Familiar with Business Law or Company Law.

• Experience working in Group of companies or corporate, IT/Software/Telecommunication, or multinational environments.

• Should have a positive and can-do attitude.

• Strong leadership and team management.

• Excellent communication, drafting, and stakeholder management skills.

• High integrity, confidentiality, and professionalism.

• Strong decision-making and problem-solving ability.

• Risk assessment & compliance monitoring

• Analytical thinking

• Ethical judgment & confidentiality

Responsibilities & Context:

A. Regulatory & Statutory Compliance

• Ensure all SBUs are compliance with corporate laws, company regulations, securities laws, industry-specific requirement and other statutory requirements.

• Conduct regular compliance reviews, audits, and assessments across group companies, identify compliance gaps and recommend corrective actions.

• Ensure timely submission of statutory filings (annual returns, licenses, permits, regulatory filings, forms, minutes of meetings, reports etc.) to regulatory bodies such as RJSC, BSEC, DSE/CSE, NBR, etc.

• Ensure the company’s constitution, memorandum, and articles of association are updated and compliant with applicable laws.

• Maintain statutory registers and comply with corporate secretarial standards.

• Monitor regulatory changes and advise management on necessary compliance actions.

B. Company Affairs & Stakeholder Management

• Manage relations with investors, board members, management, Board members, shareholders, regulators, government agencies, regulatory bodies and other external stakeholders.

• Manage shareholder relations, including issuance and transfer of shares, dividends, queries, and grievance handling.

• Support the organization in corporate communications, governance reporting, and public disclosures.

• Oversee official correspondences with regulatory authorities and maintain compliance records.

• Maintain liaison with regulatory bodies (e.g., tax authorities, financial regulators, trade bodies).

C. Policy Development & Internal Governance

• Develop, review, and update compliance policies, procedures, SOPs, corporate governance policies, board charters, codes of conduct, and internal governance frameworks.

• Ensure policies are communicated and adhered to across all levels.

• Support internal audit, compliance, and risk management functions by aligning governance practices across the group.

• Lead internal investigations on suspected misconduct, fraud, or policy violations.

• Ensure maintenance of risk register and track resolution of findings.

D. Meeting & Documentation Management

• Review agenda, required papers and present papers to the board/ members of meetings or committee.

• Ensure timely arrangement of Board meetings, AGM/EGM, and committee meetings as per legal requirements.

• Review and vet minutes, resolutions, meeting packs, and circulate them to appropriate stakeholders.

• Ensure proper records of AGM, EGM, Board Meetings, Board Committee Meetings, resolution, RJSC’s documents, meeting minutes and all business letters, notices and other official publications issued by Company Secretariat.

• Coordinate with other departments for preparation of Board memos and circulate to the members of the Board of Directors.

• Certify company documents, contracts, and resolutions as the Company Secretary.

•  

E. Leadership & Cross-functional Support

• Provide guidance to senior management on regulatory compliance and corporate structure.

• Develop and deliver training programs on compliance, ethics, anti-corruption, data privacy, etc.

• Coordinate with Legal, Finance, HR, Compliance, and Operations teams on inter-departmental governance matters.

• Represent the company in regulatory hearings, external meetings, and legal processes when required.

Job Other Benifits:

• Mobile bill,Weekly 2 holidays
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Male and Female can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: Company Secretary/Regulatory affairs