Job Description
Title: Deputy Manager- Finance and Administration
Company Name: Caritas Bangladesh (CB)
Vacancy: 01
Job Location: Khulna
Employment Status: Contractual
Educational Requirements:
∎ M.Com/MBA/MBS preferably with Honors in Accounting from any reputed University. Education qualification may be relaxed for experienced & skilled person.
∎ Professional qualifications, such as CA-CC/CMA Inter shall be treated as added value.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Caritas Bangladesh (CB) is a national and non-profit development organization that has been operating in Bangladesh since 1967. It has its Central Office in Dhaka and eight Regional Offices (Barishal, Chattogram, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi, and Sylhet Region). CB is currently 94 projects including three Trust covering 200 Upazilas focusing on six main priorities: i) Social Welfare for Vulnerable Communities (SWVC), ii) Education and Child Development, iii) Nutrition and Health Education, iv) Disaster Management, v) Ecological Conservation and Food Security (ECFS), and vi) Development of Indigenous Peoples.
∎ "ASHSHASH (Phase-II) is a project of WINROCK International which is implemented by Caritas Bangladesh through a partnership agreement. The Ashshash (Phase-II) is funded by the Embassy of Switzerland in Bangladesh through WINROCK International. The main objective of the project is to ensure that "women and men who have escaped trafficking will restore their dignity and well-being and become self-sufficient". The survivors will be provided psychosocial counselling support along with other social services and facilitated opportunities for skill-development and entrepreneurship training. Upon completion of the training survivors will be placed in either wage-based and or self-employment. Furthermore, Ashshash will reach people in the project`s working areas; either directly or indirectly, through awareness-raising activities on factors that make people vulnerable to human trafficking, and to ensure the prevention of human trafficking.
∎ Caritas Bangladesh (CB) is looking for suitable candidate for an immediate appointment as well as to prepare a panel list for the different position for ASHSHASH Phase-II project under Khulna Regional of Caritas Bangladesh.
∎ The details of the position including job responsibilities, educational qualification and other qualities /competency required for the above position are given below for your information:
Job Responsibilities:
∎ Job Location : Caritas Khulna Regional Office, Khulna
∎ Age : Maximum 45 years as on 31.10. 2023 (Flexible for highly experienced candidates)
∎ Consolidated Salary : 30,000 BDT (consolidated) per month (Yearly 4% inflation)
∎ Festival / Prorata Bonus : As per organizational policy
∎ Job Nature : Contractual (Full time)
∎ Reporting to : Project Manager, Ashshash Phase-II, finally Regional Director
∎ Job Duration : Project Period
∎ Manage the accounting, finance and administration components of the project, including the various petty cash funds and field office finance, accounting and administrative activities.
∎ Ensure consistency with SRP and Winrock standard operating procedures, policies and accounting principles.
∎ Prepare monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
∎ Support in program tendering and procurement activities of the Ashshash project
∎ Ensure financial reporting is in accordance with contractual requirements.
∎ Prepare monthly budget variance reports.
∎ Prepare vouchers (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project.
∎ Fulfill the financial rules and procedures of SRP, Winrock International, SDC and GoB laws/regulations that are applicable to the project.
∎ Withhold/deduct VAT and taxes at source and ensure payment to the government treasury on time.
∎ Prepare monthly/quarterly and as and when required reports on annual tax computation, monthly Tax and VAT payment etc.
∎ Ensure proper recording of transactions in accounting software and maintain adequate documentation.
∎ Ensure the approval of all transactions.
∎ Prepare monthly payroll procedures for national staff, administer payroll, and monitor employee time keeping.
∎ Manage all administrative functions of the Ashshash Project which include administration, procurement, HR and contracts management.
∎ Oversee the Ashshash office maintenance and ensure proper security and safeguard including equipment.
∎ Ensure Ashshash logistics systems including procurement of goods and services, transportation, store management and use of supplies in a transparent and accountable manner per the donor policies.
∎ Maintain financial documentation, controls and procedures for the management of funds.
∎ Liaise with SRP head office to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
∎ Record keeping of partners' management of funds and cross check source documents.
∎ Any other task as assign by supervisor
∎ Required Languages: Strong written and oral command in English/Bangle is required.
Additional Requirements:
∎ Age at most 45 years
∎ Minimum 5 years of relevant experience in administrative and financial management in large scale and complex projects/organizations.
∎ Preference will be given to those with extensive knowledge of SDC or other donors' rules and regulations.
∎ Demonstrated expertise and excellent track record in finance, accounting, budget preparation and management.
∎ Demonstrated understanding of administration, procurement processes, compliance, and reporting.
∎ Strong knowledge on VAT and tax related rules and procedures and reporting requirements
∎ Excellent interpersonal skills and teamwork.
∎ Fluency in oral and written English.
∎ Proven experience in supervision and management of staff.
∎ Proficiency in MS office, excel, and accounting software.
∎ Understand and demonstrated experience in contract and contracting of NGOs in Bangladesh.
∎ Relevant skills in usage of IT equipment and applications.
Salary:
∎ 30,000 BDT (consolidated) per month (Yearly 4% inflation)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 26 Nov 2023
Company Information:
∎ 20 Nov 2023
∎ Caritas Bangladesh (CB)
Category: NGO/Development
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