Deputy Manager-Finance & Administration
Job Description
Title: Deputy Manager-Finance & Administration
Company Name: PROTTYASHI
Vacancy: 01
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Master's degree in finance, Accounting, Business Administration, or other relevant fields. Education qualification may be relaxed for experienced & skilled person.
∎ Minimum 5 years of relevant experience in administrative and financial management in large scale and complex projects/organizations.
∎ Preference will be given to those with extensive knowledge of SDC or other donors' rules and regulations.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Location of Posting: Cox`s Bazar (With extensive field visits as required)
∎ Contract Duration: Initially for 01 Year with possibility of further extension depending on the performance and funding availability.
∎ Reports To : Project Manager, Ashshash Project, Prottyashi
∎ PROJECT BACKGROUND:
∎ Winrock International - Ashshash (Phase-II), is funded by the Embassy of Switzerland in Bangladesh. The main objective of the project is to ensure that "women and men who have escaped trafficking will restore their dignity and wellbeing and become self-sufficient". The survivors will be provided psychosocial counseling support along with other social services and facilitated opportunities for skills-devolvement and entrepreneurship training. Upon completion of the training survivors will be placed in either wage-based and or self-employment. Furthermore, Ashshash will reach people in the project`s working areas; either directly or indirectly, through awareness-raising activities on factors that make people vulnerable to human trafficking, and to ensure the prevention of human trafficking. The four-year-long second phase of Ashshash will provide comprehensive and personalized packages of service-provision to the survivors of human trafficking in Bangladesh.
∎ Prottyashi as an implementing partner will be responsible to implement the project in Cox`s Bazar District with the technical support of Winrock International through forming a project implementation team. Prottyashi will be implementing the project being responsible to timely implementation of the project interventions through mobilizing its human resources and utilizing its local expertise. To implement the project, Prottyashi is seeking suitable candidates for 1 Deputy Manager-Finance & Administration position to accomplish the below stated responsibilities:
∎ POSITION SUMMARY:
∎ Deputy Manager- Finance & Admin will work under the direct supervision of Project Manager of Prottyashi. Deputy Manager- Finance & Admin will closely work with the Assistant Director (Finance) of the Prottyashi head office for proper guidance to implement day-to-day financial accounting and general office services and organized records and documentation in adherence with Prottyashi, Winrock and SDC procedures
Job Responsibilities:
∎ Manage the accounting, finance and administration components of the project, including the various petty cash funds and field office finance, accounting and administrative activities.
∎ Ensure consistency with Prottyashi and Winrock standard operating procedures, policies and accounting principles.
∎ Prepare monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
∎ Support in program tendering and procurement activities of the Ashshash project
∎ Ensure financial reporting is in accordance with contractual requirements.
∎ Prepare monthly budget variance reports.
∎ Prepare vouchers (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project.
∎ Fulfill the financial rules and procedures of Prottyashi, Winrock International, SDC and GoB laws/regulations that are applicable to the project.
∎ Withhold/deduct VAT and taxes at source and ensure payment to the government treasury on time.
∎ Prepare monthly/quarterly and as and when required reports on annual tax computation, monthly Tax and VAT payment etc.
∎ Ensure proper recording of transactions in accounting software and maintain adequate documentation.
∎ Ensure the approval of all transactions.
∎ Prepare monthly payroll procedures for national staff, administer payroll, and monitor employee time keeping.
∎ Manage all administrative functions of the Ashshash Project which include administration, procurement, HR and contracts management.
∎ Oversee the Ashshash office maintenance and ensure proper security and safeguard including equipment.
∎ Ensure Ashshash logistics systems including procurement of goods and services, transportation, store management and use of supplies in a transparent and accountable manner per the donor policies.
∎ Maintain financial documentation, controls and procedures for the management of funds.
∎ Liaise with Prottyashi head office to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
∎ Record keeping of partners' management of funds and cross check source documents.
∎ Any other task as assigned by supervisor
∎ Organizational values and norms towards Safeguarding and PSEA
∎ Prottyashi is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation, abuse, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children, young people, and adults at all times. Prottyashi expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.
Additional Requirements:
∎ Demonstrated expertise and excellent track record in finance, accounting, budget preparation and management.
∎ Demonstrated understanding of administration, procurement processes, compliance, and reporting.
∎ Strong knowledge on VAT and tax related rules and procedures and reporting requirements
∎ Excellent interpersonal skills and teamwork.
∎ Fluency in oral and written English.
∎ Proven experience in supervision and management of staff.
∎ Proficiency in MS office, excel, and accounting software.
∎ Understand and demonstrated experience in contract and contracting of NGOs in Bangladesh.
∎ Relevant skills in usage of IT equipment and applications.
∎ Candidates need to be highly motivated and committed to Prottyashi's vision, mission, and long-term development work to significantly improve the lives of the most vulnerable and marginalized. Candidates must be capable of displaying great learning agility, and support, and encourage knowledge sharing across projects, for the ultimate benefit of all of Prottyashi's mission-wide initiatives.
Salary:
∎ Salary and benefits: Per month Gross Salary BDT 37,000 with contribution provident fund+ monthly Bonus provision BDT 3083 = BDT 40,083/-
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Dec 2023
Company Information:
∎ 29 Nov 2023
∎ PROTTYASHI
∎ Address : Syed Bari, 903/A Omar Ali Matobbar Road (Near Bahaddar Bari) Chandgaon, Chittagong-4212
∎ Business : A Voluntary Social Development Organization
Category: NGO/Development
:
Deadline Expired on 5th Dec 2023
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