Bangladesh Digital Agriculture Activity - Finance & Administration Manager

Job Description

Title: Bangladesh Digital Agriculture Activity - Finance & Administration Manager

Company Name: Development Alternatives Inc (DAI)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline, Bachelor of Arts (BA), Bachelor of Science (BSc), Bachelor of Business Administration (BBA), Bachelor of Business Studies (BBS)
∎ At minimum, a university degree in Business, Management, Finance, Accounting or appropriate field.
∎ Skills Required: English Language, Strong communication skills , Supervision experience

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Donor funded program, experience in the field of Finance and Accounting, Financial administration, HR Management, USAID
∎ The applicants should have experience in the following business area(s): Development Agency

Job Context:
∎ Project Background
∎ Digital Frontiers is a $74.4 million buy-in mechanism available to USAID Bureaus and Missions from 2017-2022. DAI implements the Digital Frontiers project, which works closely with USAID`s Global Development Lab (GDL), the Center for Digital Development (CDD), USAID Missions, the private sector, and international and local development organizations to identify successful and sustainable digital development approaches and scale their impact globally.
∎ As the U.S. Government`s global hunger and food security initiative, Feed the Future (FTF) works to give families and communities in some of the world`s poorest countries the freedom and opportunity to lift themselves out of food insecurity and malnutrition. By equipping people with the knowledge and tools they need to feed themselves, the program is addressing the root causes of poverty and hunger, helping people end their reliance on aid, and creating important opportunities for a new generation of young people-all while building a more stable world. Over the past eight years, over $300 million of US Government investment has been used to implement FTF activities within the program`s Zone of Influence (ZOI) and Zone of Resilience (ZOR) in Bangladesh, which have an estimated population of approximately 30 million people. However, the maximum number of beneficiaries reached over this period has been less than 3 million and the sustainability of these FTF interventions beyond the cessation of USAID funding is yet to be fully proven.
∎ USAID/Bangladesh, working with Digital Frontiers, therefore seeks to promote the efficient and effective use of digital tools and technologies to build the capacity of value chain actors (e.g. livestock service providers, market vendors, artificial inseminators, and feed dealers/distributors) under a market systems approach. These value chain actors should then be able to use the same tools to sustainably and effectively build the capacity of their clients/customers (smallholder farmers, pregnant/lactating women and vulnerable households) during and beyond the period of Activity implementation.
∎ To enable the interventions of FTF activities to reach more beneficiaries and to better ensure the sustainability of these interventions beyond the period of USAID-supported implementation, this Activity will pilot existing digital tools and scale up those that are proven to be effective to build the capacities of value chain actors. The Activity will also motivate these value chain actors to use digital tools to build the capacities of their clients and customers towards improving their agricultural productivity, resilience and household nutrition. Increased agricultural productivity will sustainably increase the competitiveness of value chain actors` agricultural products and services, and enhance domestic, regional and international trade, increasing the country`s foreign exchange potential and making it less vulnerable to malign influence. Finally, this Activity will also sustainably increase the number of clients and customers reached by FTF activities as these value chain actors will continue building the capacity of new and existing clients and customers during and beyond the period of USAID-supported implementation.
∎ This is anticipated to be a two-year Activity with the possibility of extension.

Job Responsibilities:
∎ Position Objectives
∎ The Finance and Administration Manager will monitor finance, administrative, procurement, logistics, and human resources functions for Digital Frontiers' Bangladesh office, ensuring smooth and effective operational support for technical activities. S/he will promote strong collaboration between technical and operations staff, as well as with remotely based members of the broader Digital Frontiers team.
∎ S/he will continually reinforce Bangladesh Digital Agricultural Activity's agreed-upon core purpose and principles, and ensure all decision-making is rooted in those purpose and principles. S/he will contribute to foster a learning environment in which personal and team growth is supported, with a shared understanding that the "team" always comes before the "individual."
∎ Responsibilities
∎ The Finance and Administration Manager will be responsible for the following:
∎ Quality Assurance and Compliance:
∎ Serve as the Bangladesh Activity Lead's advisor on finance and administrative issues with USAID and local government officials and service providers.
∎ Ensure that strong relationships are established with service providers in Bangladesh.
∎ Monitor finance, administrative, procurement, logistics, and HR actions, assessing operational risks and proposing mitigation strategies.
∎ Ensure that DAI is in compliance with local laws at all times
∎ Ensure that appropriate checks and balances (separation of duties) are maintained, and that staff carry out responsibilities in line with the latest Project Schedule of Authorities
∎ Ensure that financial transactions, including payroll and remittances to local authorities, are carried out and documented in compliance with DAI policies and procedures
∎ Review all biweekly field finance reports prepared by the Accountant before they are submitted to the home office for approval
∎ Ensure that procurement of goods and services is carried out and documented in compliance with DAI policies and procedures
∎ Communicate regularly with operations colleagues in other Digital Frontiers offices to highlight challenges and propose solutions.
∎ Tools and Systems:
∎ Establish strong operating systems to guide Digital Frontiers operations in Bangladesh, and ensure they are adapted and maintained throughout the program period of performance.
∎ Highlight the need for any adjustments to the Bangladesh Field Operations Manual, TAMIS workflows, and other guidance documents
∎ Ensure that staff in the Bangladesh office follow best practices for file management across the areas of finance, administration, procurement, and HR
∎ Supervise the Accountant to prepare monthly accruals, commitments, and projections for the Bangladesh office, to be integrated with project-wide budgeting exercises.
∎ Assist the Bangladesh team with budget and activity planning
∎ Personnel Management and Cross-team Coordination:
∎ Supervise the Project Accountant and the Administrative Assistant, proactively addressing any concerns and supporting their professional growth.
∎ Ensure strong relationships are maintained between staff in the Bangladesh office.
∎ Monitor HR issues such as poor performance, employee dissatisfaction, or staff learning and professional development needs, escalating issues and suggesting solutions.
∎ Serve as a member of activity teams as needed and serve as a member of other temporary cross-project teams such as during startup and closedown.
∎ Contribute finance and operational inputs during activity workplanning exercises
∎ Communicate regularly with the home office Project Manager and Project Associate, Global Finance and Operations Manager, and other Digital Frontiers operations colleagues to promote smooth, effective project operations.
∎ Reporting
∎ The Finance and Administration Manager will report to the Global Finance & Operations Manager, with a dotted line of reporting to the Bangladesh Activity Buy-in Lead. S/he will collaborate closely with other Digital Frontiers country operations teams.
∎ Supervisory Responsibilities
∎ The Finance and Administration Manager will directly supervise the Administrative Assistant and Accountant.

Additional Requirements:
∎ Work Experience
∎ Minimum of three but preference for five years of experience in a management role, overseeing project finance and accounting for a multidimensional, multi-functional donor-funded project in a challenging environment.
∎ Experience in systems development and office administration.
∎ Direct programming and/or operational management experience supporting a USAID contract or cooperative agreement.
∎ Demonstrated experience with financial management tasks such as developing/updating budget projections and using field accounting software.
∎ Demonstrated experience overseeing procurement of goods and services.
∎ Prior experience supervising staff.
∎ Skills
∎ Good understanding of USAID policies and procedures.
∎ Good understanding of standard Microsoft Office programs such as Word, Excel, and Outlook as well as finance/accounting software used to track transactions.
∎ Ability to communicate/collaborate effectively across cultures, including with team members based in other countries.
∎ Critical thinker and self-starter, able to work with minimal supervision and within established deadlines.
∎ Willing to perform assigned and additional duties and work under unpredictable conditions.
∎ Strong systems and strategic thinking skills and ability to set up strong management systems, processes, and tools.
∎ Strong leadership and supervisory skills.
∎ Professional fluency in English and Bengali.
∎ Person with disability are encouraged to apply

Salary: Negotiable

Compensation & Other Benefits:
∎ Insurance

Application Deadline: 22 Nov 2020

Company Information:
∎ 12 Nov 2020
∎ Development Alternatives Inc (DAI)
∎ Address : 7600 Wisconsin Ave, Bethesda, MD 20814
∎ Web : https://www.dai.com/
∎ Business :
DAI is an international development company. For more than 50 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries. Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Category: NGO/Development