Bangladesh Digital Agriculture Activity - Administrative Assistant

Job Description

Title: Bangladesh Digital Agriculture Activity - Administrative Assistant

Company Name: Development Alternatives Inc (DAI)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Diploma in Business Studies, Bachelor degree in any discipline
∎ High school diploma required, Bachelor's Degree (or equivalent) preferred;
∎ Skills Required: Attention to detail, Data management, English Language, MICROSOFT OFFICE, Strong communication skills

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s): Administrative, Donor Funded, Multitasking, Office Management, organization and administrative skills., USAID
∎ The applicants should have experience in the following business area(s): Development Agency

Job Context:
∎ Digital Frontiers is a $74.4 million buy-in mechanism available to USAID Bureaus and Missions from 2017-2022. DAI implements the Digital Frontiers project, which works closely with USAID`s Global Development Lab (GDL), the Center for Digital Development (CDD), USAID Missions, the private sector, and international and local development organizations to identify successful and sustainable digital development approaches and scale their impact globally.
∎ As the U.S. Government`s global hunger and food security initiative, Feed the Future (FTF) works to give families and communities in some of the world`s poorest countries the freedom and opportunity to lift themselves out of food insecurity and malnutrition. By equipping people with the knowledge and tools they need to feed themselves, the program is addressing the root causes of poverty and hunger, helping people end their reliance on aid, and creating important opportunities for a new generation of young people-all while building a more stable world. Over the past eight years, over $300 million of US Government investment has been used to implement FTF activities within the program`s Zone of Influence (ZOI) and Zone of Resilience (ZOR) in Bangladesh, which have an estimated population of approximately 30 million people. However, the maximum number of beneficiaries reached over this period has been less than 3 million and the sustainability of these FTF interventions beyond the cessation of USAID funding is yet to be fully proven.

∎ USAID/Bangladesh, working with Digital Frontiers, therefore seeks to promote the efficient and effective use of digital tools and technologies to build the capacity of value chain actors (e.g. livestock service providers, market vendors, artificial inseminators, and feed dealers/distributors) under a market systems approach. These value chain actors should then be able to use the same tools to sustainably and effectively build the capacity of their clients/customers (smallholder farmers, pregnant/lactating women and vulnerable households) during and beyond the period of Activity implementation.
∎ To enable the interventions of FTF activities to reach more beneficiaries and to better ensure the sustainability of these interventions beyond the period of USAID-supported implementation, this Activity will pilot existing digital tools and scale up those that are proven to be effective to build the capacities of value chain actors. The Activity will also motivate these value chain actors to use digital tools to build the capacities of their clients and customers towards improving their agricultural productivity, resilience and household nutrition. Increased agricultural productivity will sustainably increase the competitiveness of value chain actors` agricultural products and services, and enhance domestic, regional and international trade, increasing the country`s foreign exchange potential and making it less vulnerable to malign influence. Finally, this Activity will also sustainably increase the number of clients and customers reached by FTF activities as these value chain actors will continue building the capacity of new and existing clients and customers during and beyond the period of USAID-supported implementation.
∎ This is anticipated to be a two-year Activity with the possibility of extension.

Job Responsibilities:
∎ Position Objectives
∎ The Bangladesh Administrative Assistant will support all Activity operations. S/he will provide administrative, financial, logistical, and clerical support in the Dhaka Office. S/he will handle petty cash disbursements, advances, and maintain accurate records of payments and replenishments. S/he will also provide assistance to the shared operations team to maintain daily office functions.
∎ S/he will be expected to liaise with operations and technical points of contact in the Digital Frontiers Bangladesh office and the Digital Frontiers team remotely based as well as home office staff in Bethesda/Washington.
∎ S/he will continually reinforce Digital Frontiers' agreed-upon core purpose and principles, and ensure all decision-making is rooted in the purpose and principles. S/he will contribute to a learning environment in which personal and team growth is supported, with a shared understanding that the "team" always comes before the "individual."
∎ Responsibilities
∎ The Administrative Assistant will be responsible for the following for the Digital Frontiers Bangladesh office:
∎ Act as the receptionist and handle routine administrative tasks, to include calls, mail, photocopying, maintaining updated program contact lists, keeping bulletin boards orderly, and electronic communications and routing messages and information to appropriate individuals;
∎ Organize, manage, and process official DAI correspondence and other project documents, including incoming, outgoing and interoffice mail as per the project's filing protocol/record map;
∎ Reserve conference room and assist arrange meetings, interviews, trainings and/or project events;
∎ Maintain log of office and communication supplies purchases and distributions to staff;
∎ Book and confirm all hotel reservations, and other travel arrangements for project staff and official visitors;
∎ Manage travel logistics for all staff, including processing work and residence permit and visa requirements for expatriate staff and STTA;
∎ Assist consultants visiting the project, provide local information on transportation, lodging and any other accommodation as needed;
∎ Update and maintain office calendar of events;
∎ Organize logistics for office meetings, including taking notes as needed;
∎ Manage the petty cash account, ensuring that all transactions are recorded on the petty cash log;
∎ Monitor petty cash account usage, reconciled, and participate as required;
∎ Ensure that proper approval signatures are obtained and that both parties: Payer and Receiver verify the cash amount of the transaction;
∎ Accurately record petty cash transactions and report disbursements weekly to Finance and Admin Manager;
∎ Submit procurement requisitions and support administrative requirements of procurement;
∎ Perform other duties as assigned.

Additional Requirements:
∎ Work Experience:
∎ 2 + years of administrative, clerical and/or office management experience;
∎ Prior work experience on donor-funded programs (USAID preferred);
∎ Preference for experience supporting fast-paced donor-funded programs focused on agriculture, value chains, digital tools, food security, or similar technical areas.
∎ Skills:
∎ Attention to detail;
∎ Ability to balance competing priorities and information shared by colleagues, policy and procedure manuals, stakeholders, etc.
∎ Accuracy in working with large amount of data;
∎ Ability to respond effectively to time sensitive demands and inquires;
∎ Proficiency using Microsoft office suite, and other relevant software;
∎ Demonstrate strong problem-solving skills as well as exceptional customer relations both internal and externally;
∎ Excellent organizational skills with a willingness to take initiative and be proactive;
∎ Excellent communication and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds;
∎ Professional fluency in English and Bengali.
∎ Person with disability are encouraged to apply

Salary: Negotiable

Compensation & Other Benefits:
∎ Insurance

Application Deadline: 21 Nov 2020

Company Information:
∎ 12 Nov 2020
∎ Development Alternatives Inc (DAI)
∎ Address : 7600 Wisconsin Ave, Bethesda, MD 20814
∎ Web : https://www.dai.com/
∎ Business :
DAI is an international development company. For more than 50 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries. Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Category: NGO/Development