Atlas Storage Project Manager

Job Description

Title: Atlas Storage Project Manager

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Full-time

Educational Requirements:
∎ Two to three years of higher education in Supply chain management or logistics management

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ In August 2017, the largest influx of Rohingya refugees was recorded in Bangladesh with more than 700,000 individuals and families fleeing the persecutions in Myanmar. They joined the Rohingya community (of approximately 200,000 members) who had fled Myanmar from previous waves of violence and increased the total number of Rohingya refugees to almost one million within Cox`s Bazar district. The Rohingya community is totally dependent on humanitarian aid to meet their basic needs, particularly in the Nutrition, Food Security, Health and Shelter sectors. In 2018, an average of 144 NGOs were providing humanitarian assistance to the 34 Rohingya camps. Through its brands Atlas Logistique, HI set-up two storages in Teknaf Upazilla and is facilitating transport to support other actors in their intervention.
∎ Under the responsibility of the Atlas Manager, the Atlas Storage Project Manager will provide a day-to-day management of the logistics platform - Atlas Storage - project ensuring the project activities are implemented in line with agreed plan as well as approved donor proposal and budget.
∎ Whilst there is an International Atlas Manager to ensure an oversight and technical support of the logistics platform - Atlas Storage project, the National Project Manager will track the budget and the day-to-day fields operation. In addition, the Atlas Transport Project Manager will provide support to the Atlas Manager in the developpement of new proposals and strategical documents.
∎ Contract Duration: Up to September 30, 2020

Job Responsibilities:
∎ 1. Project Design, Planning and Implementation
∎ In close collaboration with the line Manager, lead the development of annual, monthly and weekly activity plans (using the PM-Box tool) ensuring that the proposed plans will contribute to achieving the proposed project results and intended impact.
∎ Oversee the day-to-day implementation of the field activities, ensuring they are conducted in line with agreed proposal and plans (quality and timely implementation).
∎ Ensure that project is implemented following internal quality standards and, proposes adjustments to meet determined objectives in collaboration with his/her line manager, MEAL and Technical unit.
∎ Prepare weekly movements plan for your project team and submit to the Logistic team on a timely basis.
∎ Ensure that the project team responds as efficiently as possible to storage requests from partner organizations.
∎ Control that the project team stores organizations' goods according to storage standards.
∎ Ensure with support of the team that all the tools (e.g. Databases operational, handlers attendance sheet...) are functioning and up to date according partner requests.
∎ Control and validate all documentation relating to activities to ensure donor compliance.
∎ Control the proper archiving system of activities documentation.
∎ Establish and follow the good training implementation plan for partners and handlers.
∎ Continuously develop and improve management tools in order to make activities more efficient.
∎ 2. Supply of Project Inputs and Budget Management
∎ In Close collaboration with the Supply team, prepare the Supply Plan for your project in line with the donor budget and the activity plan.
∎ As budget holder, ensure that expenditures are in line with agreed project plans and budget and ensure that resources are optimaly utilised
∎ Prepare necessary documents for the procurement and supply of the project inputs (eg. Supply Request) and ensure a close follow-up with the Supply team to contribute to a timely and quality delivery of the necessary items in line with the Supply plan
∎ Revise the monthly General Ledger (GL) and Budget Follow-up prepared by the Finance team and provide meaningful feedback (flaging misallocations and other potential mistakes) on a timely basis.
∎ Prepare the monthly Budget Follow-up meeting with rapid presentation of the project achievements, challenges and provide a revised monthly budget forecast
∎ Controls handlers' payment documents and ensures that payments are made twice a month
∎ Requires support from HI's technical team (Accessibility team) for all the construction work carried out on the storage platforms.
∎ With the support of the logistics team, ensure that the land rental contracts are up to date and anticipate amendments to the contracts.
∎ Project Monitoring and Reporting
∎ In close collaboration with the MEAL team, participate in the development of the project MEAL plan, ensuring that it is in line with the Donor reporting guidelines and Logframe.
∎ In close collaboration with the MEAL team, participate to the monitoring of the project results (reviewing data collection tools prepared by the MEAL team and analysing the collected data) and adjust the project activities to achieved the intended results.
∎ Contribute to qualitative follow up of the beneficiaries and document the follow up according to the monitoring plan and technical guidelines.
∎ Participate in the Project Review meeting facilitated by the Operations Managers and/or Atlas Manager leading to lessons learning and capitalization.
∎ With the project teams, archive and input data, recordings and documents relating to the project's activity;
∎ Participate in the development of the donor intermediate and final reports.
∎ Produce donor monthly reports.
∎ Participate in the development of the donor proposal for new projects.
∎ Team Management
∎ In close collaboration with the HR team, participate in the recruitment of the Project staff members through the preparation of the necessary documentation (JD, JR etc,), a close follow-up of the recruitment process and an active participation in the recruitment panels.
∎ Under the supervision of the Atlas Manager, ensure that the work in the project team is well planned and divided amongst the project team members so that the programme achieves its objectives and ensure that each team member has appropriate workloads and work efficiently.
∎ Ensure that Objectives and Individual action plans are set up with staff directly line managed at the beginning of their contracts.
∎ Ensure that formal appraisals and feedback are provided to the staff directly line managed according to HR policy
∎ Develop a capacity building plan of the staffs, in close collaboration with the MEAL Manager and the Technical Unit
∎ Ensure the team respects HI policies and protection guidelines to engage with beneficiaries, especially with children, adolescent and women, in line with HI and donor PSEAH, Child Protection and other relevant policies.
∎ Ensure the respect of the working hours of the team members and the accuracy of the monthly timesheets.
∎ Ensure that handlers respect HI policies and protection guidelines, and facilitate their capacity building.
∎ 3. Internal and External coordination/Representation
∎ Participate to any relevant internal coordination meetings with the Technical Unit, other project teams and support teams (such as base coordination meetings)
∎ Ensure proper communication/coordination/information with team members, team leaders, other project managers, and with other departments
∎ Communicate with authorities, partners and other stakeholders on the project activities, in close link with his/her line manager
∎ Under delegation of his/her line manager, represents the organization towards relevant authorities and coordination mechanisms
∎ Organize regular meetings with partners.
∎ Participate in the Logistics Sector meeting every two weeks and/or ensure that a member of Atlas team is present.
∎ 4. Safety and security
∎ Timely report security related information to Field Coordinator
∎ Contributes to the respect of HI security rules

Additional Requirements:
∎ Age 25 to 60 years
∎ KNOWLEDGE & EXPERIENCE REQUIRED
∎ ESSENTIAL
∎ At least 3 years of work experience
∎ Previous NGO experience
∎ Excellent facilitation skills (facilitation of training, awareness session, communication with the community)
∎ DESIRABLE
∎ One years' experience in the storage sector
∎ SKILLS REQUIRED
∎ ESSENTIAL
∎ Knowledge of humanitarian aid project management tools (project cycle, etc.)
∎ Good planning and organisational skills
∎ Capacity to manage teams, while strengthening their competences and autonomy
∎ Forward-planning and decision-making
∎ Adaptability and comprehension
∎ Ability to work under pressure (heavy workload on occasion, temporary deterioration in the security situation)
∎ English language skills mandatory
∎ IT skills (Windows)
∎ DESIRABLE
∎ Commitment to humanitarian aid and its values. Strong focus on the principles of 'Do no harm", "Accountability" and "Community acceptance"
∎ Communication skills

Salary: Tk. 109901 - 116499 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Hardship Allowance will be added in addition

Application Deadline: April 19, 2020

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development