Job Description

Title: Atlas platform Senior Supply Officer

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Graduate in Business Administration or relevant field

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Since 1993, HI provided logistic services to the humanitarian actors responding to crises in 15 different countries through its logistics project called Atlas Logistique unit, with the objective to improve the access to humanitarian relief for vulnerable individuals.
∎ CONTEXT OF THE MISSION
∎ Since 2007, Handicap International (HI) has been providing support to the Rohingya refugees and host communities in the official refugee camps, makeshift camps, and host communities in Teknaf and Ukhiya, in Cox`s Bazar district. In order to respond to the current crisis, HI is implementing an emergency multi-sectorial response in the area through its mobile units, static rehabilitation teams, distributions and logistic platforms (Atlas Logistique).
∎ After a field assessment by HI`s logistics platform experts in Cox`s Bazar District in October 2017, and linking with the logistics cluster, HI set up a comprehensive logistics platform project including 3 free services: transport in Cox`s Bazar District, a two storage and kitting areas in Unchiprang and Teknaf, for INGOs, LNGOs and UN agencies.
∎ RESPONSIBILITIES:
∎ HI as an organisation is working closely with local and international organisation (partners). The key issue is to ensure understanding exactly what kind of logistics support the partners need and adapt or find a better way to supply and meet their demands.
∎ GENERAL OBJECTIVE:
∎ Guarantee a good articulated supply system of transport services based according to partner requests and maintain the relevant documentation.
∎ Contract Duration: Up to September 30, 2020

Job Responsibilities:
∎ 1: Ensure the compliance and the respect of ATLAS' and donors' procedures
∎ Enforcing compliance with adapted purchasing procedures and operational formats for the project at the launch stage of activities
∎ Ensuring that all the purchase files are following Atlas procedures (collect and check the invoices, complete the contracts, edit the receipts and suppliers payment balances receipts, cash advances closure).
∎ Archive all the purchase files and keep the folder up to date and clean. Archiving and maintaining the different files in order (soft and hard copy)
∎ Proposing modifications of tools and formats and participating actively in the dynamics of continuous improvement and search for efficiency of the platform project
∎ In coordination with the Project Manager, ensure forecasting of project disbursement requests for the following week (forecast, cash advances request, PSR edition and follow-up)
∎ Preparing CAs (commitment authorizations) for validation and payment to suppliers and daily workers (Collecting, recording and updating the attendance sheet from the field)
∎ Ensuring good accountability, accuracy of information and validation of process documents
∎ 2: Suppliers' validation and selection.
∎ Collecting all the official documentation that allows ATLAS to use the company as a supplier
∎ Checking the validity of these documents
∎ Ensuring good understanding of ATLAS activities and requirements by the trucks suppliers (compliance with ATLAS procedures, explanation of the clauses in the carrier agreements).
∎ Have a good knowledge and clear understanding of the transport system and market (compliance with federal, provincial, and territorial laws/statutory mandates).
∎ Review and support in editing of the contracts with the suppliers and the daily workers including conveyors.
∎ Participating in regular meetings organized with truck drivers/couriers
∎ Exhibit professional and cordial image to partners and carriers on behalf of HI's transport platform
∎ Communicating and identifying tools for conveyors/daily workers (GPS, Tracker, Mission Order etc.)
∎ 3: Maintain the correct data collection, entry and analysis.
∎ Monthly reporting to the project manager on project activities
∎ Analysing the transport market evolution and sharing recommendations and adjustments timely
∎ Assist in supporting the Project Manager to carry out market surveys, quotation and negotiations with transporters
∎ Make follow-up and statistical reporting on ATLAS activities
∎ Ensuring data collection and proper entry of the administrative data base (Excel);
∎ Preparing bills and ensuring the payments of daily base workers (Conveyors).
∎ 4: Managing the platforms' operational team
∎ Managing the team under your responsibility (the Assistant)
∎ Conducting support missions (training, mentoring, coaching, support, recruitment, internal audit, handovers)
∎ Ensuring a good understanding of the Project documents; indicators and supporting the Project Manager in the effective follow up
∎ Supporting the team with drafting individual action plans and establishing their performance objectives
∎ Following and actively participating in the professional and personal development of team under your direct line management
∎ Wherever possible, ensuring training for your teams (Transport Assistants & Conveyors) and the transfer of skills in areas linked to their work and position mandates
∎ If any, detecting early and resolving conflicts within the team
∎ Ensuring the teams understand and apply HI's internal regulations and institutional policies (code of conduct; anti-corruption; PSEA; Child protection; safety & security; gender)

Additional Requirements:
∎ Age 25 to 60 years
∎ DESIRED PROFILE AND SKILLS:
∎ Ability to communicate in English, Chittagonian and Bengali
∎ Good translation and explanation skills
∎ Report writing
∎ Very good knowledge of the federal, provincial, and territorial laws or statutory regulations
∎ Qualification/good knowledge of commercial law
∎ At least two years' experience in administration or data entry systems (NGO or private company)
∎ Experience working in a similar position with an international NGO is a plus
∎ Ability to prioritise, meet tight deadlines and produce accurate documentation
∎ Strong organisational skills
∎ Demonstrated motivation working in the humanitarian sector
∎ Autonomy and ability to work as part of a team
∎ Pack Offices
∎ Very good knowledge of Excel (will be tested)

Salary: Tk. 66891 - 70585 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Hardship Allowance will be added in addition

Application Deadline: April 19, 2020

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development