Atlas Admin Assistant

Job Description

Title: Atlas Admin Assistant

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Diploma in Business Studies, Diploma in Business Studies
∎ Qualification/good knowledge of commercial law
∎ Skills Required: Computer skill

Experience Requirements:
∎ At least 1 year(s)
∎ The applicants should have experience in the following area(s): NGO/ Other Services

Job Context:
∎ Since 2007, Handicap International (HI) has been providing support to the Rohingya refugees and host communities in the official refugee camps, makeshift camps, and host communities in Teknaf and Ukhiya, in Cox’s Bazar district. In order to respond to the current crisis, HI is implementing an emergency multisectoral response in the area through its mobile units, static rehabilitation teams, distributions and logistic platforms (Atlas Logistique). After a field assessment by HI’s logistics platform experts in Cox’s Bazar District in October 2017, and link with the logistics cluster, HI is setting up a comprehensive logistics platform project including 3 free services: transport in Cox’s Bazar District, a two storage and kitting areas in Unchiprang and Teknaf, for INGOs, LNGOs and UN agencies.

Job Responsibilities:
∎ o Archive all the purchase files and keep the folder up to date and clean. Archiving and maintaining the different files in order (soft and hard copy);
∎ o Collecting all the official documentation that allows ATLAS to use the company as a supplier.
∎ o Have the loan documents completed by the carriers/convoyers and ensure their return.
∎ o Checking the validity of these documents.
∎ o Active search for new carriers with whom the Logistics Platform could work
∎ o Supports the Admin Officer in the quotations renewal and in the collection of new quotations from validated carriers
∎ o Having a good knowledge of the transport system and market (compliance with federal, provincial, and territorial laws).
∎ o Participating in regular meetings organized with carriers;
∎ o Participating in conveying a professional and cordial image to partners and carriers;
∎ o Ensuring the data collection and the proper entry in the different data base in terms of transport in the absence of the Admin officer (Excel);
∎ o Ensuring the collection of proof of payment for transport suppliers

Additional Requirements:
∎ Both males and females are allowed to apply
∎ •At least one year experience in administration or data entry (NGO or private company)
∎ •Ability to communicate in English, Chittagonian and Bengali
∎ •Previous experience in transport management is an asset.
∎ •Experience with an international NGO is a plus
∎ Personnel qualities:
∎ -Good translation and explanation skills
∎ -Very good knowledge of the federal, provincial, and territorial laws
∎ -Ability to prioritise, strong organisational skills
∎ -Real motivation for working in the humanitarian sector
∎ -Autonomy and ability to work as part of a team
∎ -Pack Offices
∎ -Good knowledge of Excel (will be tested).
∎ -Negotiation skills.

Salary:
∎ Negotiable
∎ As per organizational policy.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ As per organizational policy.

Application Deadline: July 6, 2019

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development

Read Before Apply: Please apply online through BDjobs as soon as possible, applications will be reviewed on an ongoing basis. Only shortlisted candidates will be notified. HI is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply.Any sort of persuasion by person, phone, email or other means in this regard will automatically disqualify the candidate. The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, pre- employment screening will be performed for all selected applicants.