Assistant Officer- Grants Finance
Job Description
Title: Assistant Officer- Grants Finance
Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
Vacancy: 1
Job Location: Cox's Bazar, Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ Bachelor's or Equivalent Degree in Finance or related discipline
Experience Requirements:
∎ At least 1 year(s)
Job Responsibilities:
∎ Budget negotiation with partner(s), donors and other stakeholders within the WV partnership.
∎ Developing budgets that are reasonable, effective and adequately covering the costs of implementing a project.
∎ Attending and participating in donor meetings as required.
∎ Responding to donor and other stakeholders’ requests and concerns accurately and on time.
∎ Addressing queries relating to your projects in accurate detail and on time.
∎ Provide technical support during budget proposal development and extensions/amendments in line with donor rules & regulations and WV budgeting policies.
∎ Ensure accurate & timely submission of budget revisions/amendments to donors and other stakeholders.
∎ Ensure budget posting & alignment in SUN System, Supply Chain system, and all the other relevant WVB systems in the appropriate account codes.
∎ Ensure timely dissemination of the approved and fully coded budgets to all the relevant stakeholders involved in managing the project.
∎ Project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget.
∎ Timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual Project and Final Finance reports. Codding errors are rectified within the month.
∎ Hold monthly review meetings with the project team and jointly document monthly variance explanations.
∎ Work closely and support the project team to ensure timely re-allocations of resources to areas of need but subject to donor prior approval or notification as determined by the donor agreement.
∎ Timely submission of grants finance reports as per signed agreements to the relevant stakeholders (donors and WV partnership).
∎ Timely & accurate uploading of the financial reports in the appropriate databases as per WV policies.
∎ Monthly update and reconciliation of spending, receipts, settlements advices, Funding commitments and receivables accounts.
∎ Ensure accurate charging codes are provided to all stakeholders at all times.
∎ Follow up & ensure all project adjustment journals are posted on time to the respective projects.
∎ Ensure Grants Financial reports tally to expenses posted in Sun System at all times.
∎ Monthly variance explanation & spending within the approved limits and flexibility as outlined in the signed agreements.
∎ Review of expenses against the financial vouchers to enhance accuracy and correctness.
∎ Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement).
∎ Timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds).
∎ Ensure 100% monthly compliance with Labor distribution reports/time sheets policy.
∎ Adhering to donor, government and WV partnership timelines.
∎ Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines.
∎ No occurrence of fraud or misappropriation of funds: Technical back stopping of payments.
∎ Zero questioned costs in any of the audits, verifications or spot checks.
∎ Implementation of audit findings within 90 days.
Additional Requirements:
∎ Age 25 to 35 years
∎ Achieving quality accurate results and service on time.
∎ Practicing accountability and integrity.
∎ Communicating information effectively (well analysed and researched) and timely.
∎ Learning for growth and development.
∎ Thinking critically, clearly, deeply and broadly.
∎ Understanding the Humanitarian Industry.
∎ Understanding World Vision’s mission and operations.
∎ Practicing innovation and creativity.
∎ Building collaborative relationships.
∎ Practicing gender and cultural diversity.
∎ Influencing individuals and groups.
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 7 Dec 2023
Company Information:
∎ 30 Nov 2023
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Address : Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700
Category: NGO/Development
: World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.
Deadline Expired on 7th Dec 2023
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