HR Assistant - Ukhiya Base

Job Description

Title: HR Assistant - Ukhiya Base

Company Name: Terre des hommes

Vacancy: --

Location: Cox's Bazar (Ukhia)

Salary: Tk. 39600 - 41976 (Monthly)

Experience:
∎ At least 1 year
∎ The applicants should have experience in the following business area(s):NGO

Published: 24 Dec 2024

Education:

Requirements:

Additional Requirements:
∎ Minimum 1 year experience working as an Assistant position.
∎ Excellent computer skills with MS Excel & MS Word [compulsory]
∎ Previous experience in managing the recruitment processes and experience in INGO is a plus
∎ Knowledge of the legal, administrative and procedural processes associated with the position
∎ Ability to plan and meet deadlines, honest, punctual, adaptability, work under pressure, multitasking
∎ Communication skills – Bengali and English are a must, Chittagonian dialect will be a plus
∎ Demonstrating ability to pay particular attention to details, remain calm and polite at all times, and guide the personnel if any questions.
∎ Minimum 1 year experience working as an Assistant position.
∎ Excellent computer skills with MS Excel & MS Word [compulsory]
∎ Previous experience in managing the recruitment processes and experience in INGO is a plus
∎ Knowledge of the legal, administrative and procedural processes associated with the position
∎ Ability to plan and meet deadlines, honest, punctual, adaptability, work under pressure, multitasking
∎ Communication skills – Bengali and English are a must, Chittagonian dialect will be a plus
∎ Demonstrating ability to pay particular attention to details, remain calm and polite at all times, and guide the personnel if any questions.
∎

Responsibilities & Context:
∎ Under the supervision of the Sr. HR Officer, the HR Assistant ensures that staff recruitment process and documentation are done smoothly. The position will be key in supporting the HR department to run effectively and efficiently by providing support to the existing team in times of surge and managing all aspects of HR Function.
∎ Main responsibilities :
∎ Recruitment:
∎ • Assist in staff recruitment process and communication.
∎ • Ensure that all recruitment documents are completed and properly archived
∎ • Follow up for the required approved documents related to recruitment
∎ • Ensure the security screening and refercne checks are done on time
∎ • Ensure to collect all required documents of the new joining personnel prior to joining
∎ • Ensure to prepare all required contractual documents for new joining personnel
∎ • Participate in the administrative briefing and induction process of new personnel
∎ • Ensure that ID cards are provided to all staff
∎ • Ensure that appraisals are performed on time
∎ Payroll:
∎ • Monitor/collecting staff attendance sheets and maintain leave records
∎ • Assist in the payroll preparation process
∎ • Tracking staff attendance, annual leaves, sick leaves and other absences. Reporting the attendance information in an appropriate manner to ensure payroll process is run smoothly. Keeping track of staff remaining annual leaves
∎ • Ensure to distribute the payslips to all staff and collect a copy signed for the finance records
∎ • Prepare documentation required for final settlements.
∎ Documentation:
∎ • Ensure to keep individual employee files are complete and up-to-date (hard and soft copies)
∎ • Ensure to keep all the recruitment files are complete and archived in well manner
∎ • Ensure all the casual staff and volunteer files are up to date
∎ • Ensure all the internal memo’s are kept hard copies in the file.
∎ Reporting/Communication:
∎ • Ensure to make regular field visits to disimminate updated information, collecting feedback and submit field visit report to her/his Superviror
∎ • Provide assistance to all personnel for any enquries related to staff regulations and policies
∎ • Ensure to communicate to her/his Supervisor any difficulty that could face an employee or any incident related to the personnel.
∎ Other:
∎ • Ensure the HR application is up to date
∎ • Ensure volunteer databases are up to date
∎ • In collaboration with the programme team tracking volunteer joining and dropout information
∎ • Ensure Insurance member databases are up to date, track down the new inclusions and exclusions and update accordingly
∎ • Support his/her supervisor during the audit
∎ • Ensure to monitor changes associated with employment laws
∎ • Ensure the office and field notice board up to date
∎ • Provide support to her/his Superviror as per request
∎

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Severance Pay
∎ Life Insurance for employees
∎ Health Insurance for the employees and dependents
∎ Severance Pay
∎ Life Insurance for employees
∎ Health Insurance for the employees and dependents

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar (Ukhia)

Job Highlights:
∎ Female candidates are encouraged to apply

Read Before Apply:

Application should include Curriculum Vitae and a Cover Letter through an Application Link at -

https://hiring-bd.tdh.ch/tdh-application-form-hr-assistant-for-ukhiya/

Only a completed Application Form will be considered for short-listing. Short-listed applications will subsequently be called for written and interviews. Tdh reserves the right to fill the role prior to the advertisement's end date. As such, candidates are encouraged to apply at their earliest convenience.

Apply URL::

Apply Procedure:

Company Information:
∎ Terre des hommes
∎ House no: 52 (1st and 2nd Floor), Road no: 15, Block: D, Banani, Dhaka – 1213
∎ Terre des hommes Foundation (Tdh) is an International Non-Profit Private Organization operating in Bangladesh since 1974 in the fields of Child Protection, Healthcare, Nutrition, Emergency Relief, Water/Sanitation and Hygiene.

Address::
∎ House no: 52 (1st and 2nd Floor), Road no: 15, Block: D, Banani, Dhaka – 1213
∎ Terre des hommes Foundation (Tdh) is an International Non-Profit Private Organization operating in Bangladesh since 1974 in the fields of Child Protection, Healthcare, Nutrition, Emergency Relief, Water/Sanitation and Hygiene.

Application Deadline: 4 Jan 2025

Category: NGO/Development