Job Description

Title: Assistant Officer - General Support Services (Procurement & Admin)

Company Name: Practical Action - Bangladesh.

Vacancy: 1

Location: Dhaka

Maximum Salary: Tk. 43069 (Monthly)

Experience:
∎ 1 to 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 7 Mar 2024

Education:
∎ Bachelor of Business Administration (BBA), Bachelor of Arts (BA), Bachelor of Commerce (BCom)

Requirements:

Responsibilities & Context:
∎ The Asst. officer - General Support Services will provide support across procurement, inventory management, repair & maintenance, local & international travel, petty cash handle, vehicle management and vendor payment. Also s/he needs to support the People & Culture team on need basis in organizing events & HR operations.
∎ Ø Ensure full compliance on administrative, procurement, vehicle, inventory and financial processes in accordance with Practical Action rules, regulations, policies and strategies.
∎ Ø Organize and coordinate the maintenance of the premises, office space management and the provision of common services
∎ Ø Organize workshops, conferences, retreats and different type of events
∎ Ø Support in coordination with local authority on space and other administrative matters; Supervision of support staff, drivers and cleaning services;
∎ Ø Handle petty cash and vendor payment; Manage repair & maintenance;
∎ Ø Prompt reporting and investigation of cases of damage, loss or theft of items. Logistical support for events, staff’s cubicle/desk layout and space management;
∎ Ø Act as custodian for management of office stationary supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution; Maintenance of the filing system ensuring safekeeping of confidential materials;
∎ Ø Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
∎ Ø Organize travel including purchase of tickets, vehicle maintenance; conference facilities arrangements.
∎ Ø Timely conduct Travel Agencies, vehicle maintenance, hotel and conference facilities surveys. Processing travel authorization, travel claims, and security clearances in line with travel entitlements for staff, ensuring that the travel arrangement follows Practical Action rules of most direct route and most competitive prices.
∎ Ø Liaison with NGO Affairs bureau.
∎ Ø Accommodation reservations for visiting Practical Action officials and ensure proper vehicle management.
∎ -Experience in the following area(s) will give added advantage:Administration, Procurement, Safety and Security Management.
∎ -Qualified female candidates are highly encouraged to apply.
∎ -Candidates who identify as Indigenous People are encouraged to apply.
∎ -Demonstrated understanding and skills of reflecting the needs of the programme delivery team and good coordination with Finance team.
∎ -Familiarity with financial and facility management principles.A person well organized, attentive to details, and use concise, persuasive writing.
∎ -Ability to manage multiple responsibilities and to set priorities.Excellent analytical and communication skills.
∎ -Excellent ability to work with a virtual cross-functional team.
∎ -Fluency in Bangla and English required.
∎ -Ability to work collaboratively across teams and to contribute strategically.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Company Information:
∎ Practical Action - Bangladesh.
∎ House # 28/A, Road # 5, Dhanmondi, Dhaka-1205

Address::
∎ House # 28/A, Road # 5, Dhanmondi, Dhaka-1205

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 21 Mar 2024

Category: NGO/Development

Source: bdjobs.com

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