Assistant Logistics Officer

Job Description

Title: Assistant Logistics Officer

Company Name: Action Contre la Faim (ACF)

Vacancy: 01

Location: Cox's Bazar

Minimum Salary: Tk. 41300 (Monthly)

Experience:
∎ 1 to 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 15 Apr 2025

Education:
∎ Bachelor/Honors

Requirements:

Additional Requirements:
∎ Experience in Supply Chain, Procurement, Warehouse or Storage management (preferred).
∎ Familiarity with management of Warehouse, Supply Chain Management (SCM) activities using software based platform will be an added advantage.
∎ Experience and skills in administration, office/organisation/fleet management will be preferred.
∎ MS EXCEL, MS Office tools  and ERP experience.
∎ Presentation and communication skills (English and Bengali).
∎ Negotiating skills, Self-Organized, Multi-Tasking and Organizing capacity.
∎ ‘Can do attitude’, self-starter who takes the initiative.

Responsibilities & Context:
∎ Support Preparing procurement dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness. Follow up of the supply chain activities of the base to ensure efficient and quick support.
∎ Market/supplier visits to obtain the necessary market information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)
∎ Prepare collect submits bills and vouchers.
∎ Archive Purchase Dossiers & Manage Archive Database.
∎ Support SCM process ensuring reception delivery as per quality, quantity approved or requested.
∎ Conduct market surveys, suppliers’ analysis and increasing suppliers’ database.
∎ Organizing the reception of the goods/services ordered as per quality, quantity approved or requested.
∎ Update databases; maintain stock forms, bin cards, and stock cards.
∎ Organizing and storing goods in designated locations within the warehouse, ensuring proper labelling and segregation of items to facilitate easy retrieval with updated Stock Cards and Bin Cards.
∎ Identify items entering and leaving the warehouse, checking quality, quantity, and documentation. Report any issues promptly. Ensure reception and deliveries of items are met within requester’s delivery dates at stipulated locations and entered on LINK.
∎ Conduct monthly physical inventory of all items in stock and report any unused stock.
∎ Prepare orders for dispatch, ensuring accurate picking, packing, and loading of goods for distribution to field locations or beneficiaries.
∎ Monitor the condition of goods in storage, report any damages or expiry dates, and ensure compliance with storage guidelines to maintain product quality.
∎ Maintain proper documentation of all warehouse activities, including receipts, dispatches, stock movements, and inventory reports.
∎ Maintain accurate inventory records, conduct regular stock checks, and assist in conducting physical inventory counts as required.
∎ Supervise use-by dates of food and medicine, ensuring proper stock rotation and expiration.
∎ Update Stock Management on LINK with updated SFU, SR, Stock cards and Bin Cards.
∎ Checking and validating the supplier invoices, delivery Challans, bills, etc.
∎ Support Programs operations in field activity, supply and warehouse management
∎ Collaborate closely and communicate on a daily bases with the Manager to ensure that the support needed by the program is provided timely and efficiently (procurement need, delay of supplies and functional cost assessment for budget development …).
∎ Support Log department on other delegated tasks.
∎ Ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary.
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries.
∎ Ensure the incorporation of gender equity principles in all policies and activities.
∎ Encourage the participation of all genders in meeting and on committees.
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
∎ Objective 1: Support the Supply Chain Management Process
∎ Support Preparing procurement dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness. Follow up of the supply chain activities of the base to ensure efficient and quick support.
∎ Market/supplier visits to obtain the necessary market information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)
∎ Prepare collect submits bills and vouchers.
∎ Archive Purchase Dossiers & Manage Archive Database.
∎ Support SCM process ensuring reception delivery as per quality, quantity approved or requested.
∎ Conduct market surveys, suppliers’ analysis and increasing suppliers’ database.
∎ Objective 2: Supplies/Stock Management Reception and Delivery (As per ACF KITLOG)
∎ Organizing the reception of the goods/services ordered as per quality, quantity approved or requested.
∎ Update databases; maintain stock forms, bin cards, and stock cards.
∎ Organizing and storing goods in designated locations within the warehouse, ensuring proper labelling and segregation of items to facilitate easy retrieval with updated Stock Cards and Bin Cards.
∎ Identify items entering and leaving the warehouse, checking quality, quantity, and documentation. Report any issues promptly. Ensure reception and deliveries of items are met within requester’s delivery dates at stipulated locations and entered on LINK.
∎ Conduct monthly physical inventory of all items in stock and report any unused stock.
∎ Prepare orders for dispatch, ensuring accurate picking, packing, and loading of goods for distribution to field locations or beneficiaries.
∎ Monitor the condition of goods in storage, report any damages or expiry dates, and ensure compliance with storage guidelines to maintain product quality.
∎ Maintain proper documentation of all warehouse activities, including receipts, dispatches, stock movements, and inventory reports.
∎ Maintain accurate inventory records, conduct regular stock checks, and assist in conducting physical inventory counts as required.
∎ Supervise use-by dates of food and medicine, ensuring proper stock rotation and expiration.
∎ Update Stock Management on LINK with updated SFU, SR, Stock cards and Bin Cards.
∎ Checking and validating the supplier invoices, delivery Challans, bills, etc.
∎ Support Programs operations in field activity, supply and warehouse management
∎ Objective 3: Support to the Manager- Logistics, additional tasks as delegated
∎ Collaborate closely and communicate on a daily bases with the Manager to ensure that the support needed by the program is provided timely and efficiently (procurement need, delay of supplies and functional cost assessment for budget development …).
∎ Support Log department on other delegated tasks.
∎ Objective 4: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity
∎ Ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary.
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries.
∎ Ensure the incorporation of gender equity principles in all policies and activities.
∎ Encourage the participation of all genders in meeting and on committees.
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.

Compensation & Other Benefits:
∎ Gross monthly Salary BDT 41,300/-
∎ Festival Bonus, Provident Fund, End of Contract Benefits, Life and accident insurance from joining day, Group Life, Hospitalization and OPD as per organization policy.
∎ 18 days of paid, 10 days of paid casual leave, Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave.
∎ Paternity Leave, Marriage Leave, etc.
∎ OUR BENEFITS INCLUDES:
∎ Gross monthly Salary BDT 41,300/-
∎ Festival Bonus, Provident Fund, End of Contract Benefits, Life and accident insurance from joining day, Group Life, Hospitalization and OPD as per organization policy.
∎ PAID LEAVES
∎ 18 days of paid, 10 days of paid casual leave, Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave.
∎ Paternity Leave, Marriage Leave, etc.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar

Read Before Apply:

LEARN MORE ABOUT US:

• https://www.linkedin.com/company/action-contre-la-faim/

• https://www.actioncontrelafaim.org/missions/bangladesh/

Action Against Hunger is committed to fostering equal opportunities for individuals of all genders and backgrounds, valuing diversity within its workforce. We strictly prohibit any form of discrimination based on gender, race, age, disability, religion, national origin, color, or any other protected class.

Action Against Hunger maintains a non-negotiable ZERO TOLERANCE policy concerning the Prevention of Sexual Exploitation & Abuse, Child Protection, Gender, and Safeguarding. All Action Against Hunger employees are required to abide by the Charter of Principles and Code of Conduct.

Company Information:
∎ Action Contre la Faim (ACF)
∎ Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Address::
∎ Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Application Deadline: 21 Apr 2025

Category: NGO/Development