Assistant Admin & Procurement Officer (ICDP-SJ) Project
Job Description
Title: Assistant Admin & Procurement Officer (ICDP-SJ) Project
Company Name: SKS Foundation
Vacancy: 01
Job Location: Gaibandha
Employment Status: Full-time
Educational Requirements:
∎ Masters in commerce discipline with 2 year experience in relevant field, Or Masters with honors in Finance and Accounting
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Provide logistic support in organizing program meetings, workshops, seminars, training and or campaign as necessary.
∎ Receiving & checking Bills with appropriate supporting documents incompliant with SKS Foundation policy procedure and initiate to payment
∎ Provide support to internal and external consultants, Researchers, Donors and other visitors with information, documents and make necessary coordination
∎ Assist in organizing and providing administrative support in workshops/meetings/training at internal or external venues
∎ Visit to union offices to ensure SC policies are followed accordingly, provide on-spot technical assistance (if needed).
∎ Keeping close contact with project team delivering appropriate papers & documents in maintaining volunteers agreement, attendance, master roll, registers etc.
∎ Maintain a Form Desk keeping all updated forms/documents like Attendance Sheet, Log sheet. Honorarium sheet, Leave form etc.
∎ Arrange to payment Telephone bill, Electricity, Gas and Newspaper bill
∎ Keeping close coordination with finance section about monthly payment status of utility bills and collect the bill if require
∎ Maintain the record of motorcycles, motorcycle documents, uses, and ensure timely servicing and updating of documents
∎ Ensure office cleanliness, equipment and office repairing and maintenance with the appropriate vendors maintaining SKS & donor procedures
∎ Ensure furniture and equipment are in good condition (e.g. motorcycles, photocopy machine, computer, printer, IPS, generator, multimedia, Tab, cameras etc.)
∎ Ensure timely electric repair/maintenance in the Field Office and verify the utility bills before forwarding to accounts for payment
∎ Maintain and keep update the lease agreement/ contract/ agreement etc. documents at the project Office
∎ Ensure monthly requirement of office stationeries and cleaning materials
∎ Ensure Motorcycles Agreement of staff and legal documents of users. Maintain all utilities payment files updated with copy of paid bills
∎ Set up an effective mail management (Office mail, Courier service etc.)
∎ Supervision of supports staffs and prepare duty roster of support staff. Arrange casual office helper as per requirement.
∎ Prepare quarterly & Annual procurement plan
∎ Establish a vendor pool with Register having appropriate all vendors' legal documents as per SKS procedures & donor guidelines
∎ Do the project office procurement as per SKS policies maintaining donor compliances
∎ Prepare & arrange to call for quotation according to submitted PRs
∎ Arrange Procurement Committee meeting for decision. Provide overall secretarial support in documentation of Procurement Committee meeting decisions.
∎ Maintain and updated record with detailed stock register
∎ Stick security measures are in place for locking the stores
∎ Affix ID number on all FF&E items.
∎ Updating FF&E register in regular basis
∎ Find out unused and idle FF&E items.
∎ Ensure receiving all incoming and outgoing FF&E items and stationery items with proper documents.
∎ Ensure that Stationary & Office supplies are being maintained in organized way .
∎ Procurement related documents like Tender documents, RF, Quotations, CS, PO/WO, Contract Agreement etc. are keep in place in an organize manner
∎ Ensure proper record keeping on all procurement related documents
∎ Relevant documents preservation
∎ Maintain staffs leave records are maintained properly and end of year annual leave information is conveyed to the HR and Finance Section
∎ Maintain volunteers' files & records as per guidelines
∎ Promote gender sensitivity and child safeguarding working environment team spirit among the support staff
∎ Ensure appropriate filing and stamping of documents as appropriate
∎ Will discharge such other functions as may be assigned from time to time
∎ Any other business/tasks assign by the supervisor
Additional Requirements:
∎ Age 18 to 35 years
∎ Both males and females are allowed to apply
∎ Good communication skills
∎ Computer skills (word processing, spreadsheet) are essential.
∎ Skills in store maintenance.
∎ Able to maintain petty cash/banking
∎ Able to deal with routine reports
∎ Skills in providing logistic support (Ticketing, meeting, workshop, mailing)
∎ Knowledge on finance, administrative and procurement policies.
∎ Ability to work in a team environment
Salary: Tk. 28941 (Monthly)
Compensation & Other Benefits:
∎ T/A, Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2
∎ As per organizational policy and project guideline.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 8 Jan 2023
Company Information:
∎ 2 Jan 2023
∎ SKS Foundation
∎ Address : College Road, Uttar Horinsinha, Gaibandha- 5700.
∎ Web : www.sks-bd.org
∎ Business : SKS Foundation is a long reputed national NGO engaged in service delivery and rights based activities for disadvantaged hardcore poor people for their quality life and livelihoods. With this exposure, the expectation from civil society, private and public organizations remain high such that SKS Foundation provides a top quality service to the increasing numbers of very poor and chars dwellers in Bangladesh since 1987. It started development work for the poor and marginalized people through different program interventions. The growth and development of SKS Foundation is the joint effort of a few local self-devoted young men and women, social workers from various academic disciplines.
Category: NGO/Development
: Interested Candidates are requested to apply online ( http://www.sks-bd.org/index.php/career) or recruitment@sks-bd.org to Deputy Director, HR SKS Foundation, College Road, Uttar Horin Singha, Gaibandha-5700. Applications should reach with detailed CV including contact cell-phone number and two referees .Only short listed candidates will be called for interview. Women are especially encouraged to apply.
Deadline Expired on 8th Jan 2023
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