Job Description

Title: Area Finance Manager

Company Name: Handicap International (humanity & Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Minimum Bachelor's degree, preferably Master’s degree in Business Studies/Administration/Accounting/Finance or relevant discipline. Professional qualification/certification in Accounting/Finance field will be an added advantage.

Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s): Accounting and Finance, Accounting Data Entry, Accounting Software, Finance Management, Finance/ Accounts, Financial accounting, Nonprofit accounting, Skill in Computer Base Accounting
∎ The applicants should have experience in the following business area(s): NGO, Development Agency

Job Context:
∎ HI has been operating in Bangladesh since 1997, implementing emergency and development actions aimed at improving the protection, quality of life, and the promotion of rights of vulnerable individuals, including people with disabilities. HI`s current operations are centered Northern (Kurigram) and Southern parts (Cox Bazar). Currently, HI`s major operation is located in FDMN ( Forcibly Displaced Myanmar National/Rohingya refugee in a) camp in Cox Bazar with 3 field offices; Cox, Ukhiya, and Teknaf. HI- Bangladesh country strategy/startup ( 2021-2023) with one of the great focuses to create an operational balance between developmental and emergency operation; hence while maintaining the current emergency operation in Cox Bazar; HI is also extensively working to further expand the program to others part of the country including host community of Cox`s Bazar. HI, current operation in Bangladesh mainly includes disability-inclusive extreme poverty graduation project, Inclusive Sports and Education, Health and Rehabilitation, Protection and MHPSS, Inclusive Humanitarian Responses, Inclusive Education, and Atlas Logistic (H2H logistic support), etc. and operation is currently funded by BPRM, UNHCR, WFP, UNICEF, ECHO, HI Federation.
∎ Number of staff: Around 274 National staff and 06 international staff
∎ HI is currently looking for an Area Finance Manager for its "Finance Department". Under the supervision of the Country Finance Manager, the Area Finance Manager is responsible for leading the finance teams, ensuring compliance with HI’s and the donor’s standards and local rules in the finance field, financial strategy, and steering and operational financial management
∎ Job Location: Cox’s Bazar
∎ Type of Contract: Fixed-term
∎ Duration of the Contract: As early as possible to 14 June 2023 with the possibility of extension.

Job Responsibilities:
∎ Mission 1: Management
∎ Embodies HI's values daily (Manager as a role model).
∎ Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, and leads the necessary changes. Gives meaning to each management action. Encourages inter and intra-departmental exchanges of practice. Encourages innovation and risk-taking (Manager as a coach for meaning).
∎ Organizes the operational management of his or her team, structures the workaround identified processes steering performance and facilitates the resolution of problems (Operational manager).
∎ Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism, and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind, and the expected individual and collective behavior (Manager 1st HR & Coach).
∎ Mission 2: Strategy and steering
∎ Contributes to the drafting, revision, and implementation of the financial section of Operational Strategy (StratOp) within his or her area of responsibility area and in line with HI’s financial policies.
∎ Oversees the breakdown of financial strategy into action plans and advises on financial issues.
∎ Produces compiles and analyses financial indicators and, if necessary, creates additional indicators.
∎ Is in charge of the assessment, mitigation, and treatment of financial risks. Reports on incidents and their treatment to his or her line manager and functional managers.
∎ Oversees HI external representation activities related to financial issues, takes part in inter-NGO working groups, and ensures the development of partnerships in his or her geographical area.
∎ Contributes to drafting, revision, finalization, and reporting of FD-7 budget in compliance with government rules Mission 3: Standards and expertise
∎ Oversees the deployment and monitors compliance with all of HI’s financial policies, processes, and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.
∎ Directs and controls HI's compliance with the legal framework of the country or countries of intervention and monitors changes in standards and case law and the practices of other stakeholders working in the finance field.
∎ Ensures the production and filing of financial documents ensuring the legality of HI's operations in the country or countries of intervention.
∎ Ensures compliance with the General Data Protection Regulation (GDPR).
∎ Ensures implementation of and compliance with procedure for archiving financial documents and the publication and updating of financial documents in the dedicated workspaces.
∎ Supervises internal control in his or her area of responsibility, as well as any necessary corrective actions.
∎ Leads to facilitate financial audit, Internal and external- including FD-7, in his/ her working area by
∎ Mission 4: Operational implementation
∎ Responsibility 1: Ensures financial and budget management
∎ Supervises the drafting of budgets and verifies that HI’s funds are being used optimally in his area of responsibility.
∎ Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information following the financial calendar.
∎ Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.
∎ Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.
∎ Responsibility 2: Ensures accounts management
∎ Is the focal person on accounting issues.
∎ Ensures the accuracy and updating of account information and coordinates the process of reporting and compiling account information following the financial calendar.
∎ Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into the accounting information system (IS).
∎ Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts, and monitoring of fixed assets.
∎ Ensures that applications for TAX and Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.
∎ Leads to facilitate financial audit, Internal and external- including FD-7, in his/ her working area by understanding the stakes of the audit
∎ Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
∎ Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.
∎ Provides the supporting documents asked for by internal or external auditors.
∎ Responsibility 3: Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations
∎ Leads the drafting of funding proposals for institutional donors and the construction of funding schedules:
∎ • Leads the drafting of funding proposals and optimizes the funding schedules (coverage of office and support costs); compiles and coordinates multi-program proposals when the program is the lead.
∎ • Examines, alerts to, and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits, etc.). Ensures that these obligations are realistic and compatible with HI procedures.
∎ Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules, and anticipates slippage by preparing contractual amendments with his or her interlocutors.
∎ Lead drafting and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines. Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments
∎ Coordinates responses to requests from internal and external auditors and ensure the successful conclusion of audits, defining any corrective actions to be implemented.
∎ Responsibility 4: Ensures cash-flow management
∎ Is the focal person on cash-flow issues.
∎ Examines formalizes and optimizes requests for funds to ensure the availability of cash in cash boxes and bank accounts and meet the financial needs of the mission. Assists project managers in defining their cash-flow requirements.
∎ Ensures the provisioning of cash boxes, contributes to bank reconciliation operations, and carries out cash box/safe inventories for monthly and annual closings.
∎ Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility.
∎ Evaluates and provide means of payment adapted to the needs of the mission and ensure compliance with payment rules according to the defined thresholds.
∎ Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.
∎ Ensures the completion of requests to open or close bank accounts on behalf of the organization according to operational needs and the updating of bank signatories.
∎ Identifies exchange rate risks and puts measures in place to mitigate these risks. Mission 5: Profession facilitation
∎ Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use, and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.
∎ Coordinates profession facilitation in his or her area of responsibility fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
∎ Develops a pool of local talent.
∎ Mission 6: Emergency preparedness and response
∎ Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, to ensure HI’s quick and efficient response.

Additional Requirements:
∎ Age at least 25 years
∎ Preferably 05 - 07 years experience in a similar/equivalent managerial/supervisory-based position.
∎ Person with disability are encouraged to apply

Salary:
∎ Tk. 116255 - 130244 (Monthly)
∎ Hardship Allowance will be added in addition to working in Cox`s Bazar District.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 12 Jun 2022

Company Information:
∎ 30 May 2022
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House 3/A, Road 36, Gulshan-2, Dhaka-1212, Bangladesh
∎ Web : https://hi.org/en/index
∎ Business : Business: Handicap International (HI) is an international aid organization specializing in the field of disability. Non-governmental, non-religious, non-political, and non-profit making works alongside persons with disabilities and other vulnerable groups, whatever the context, assisting them and supporting them in their efforts to become self-reliant. Since its creation, the organization has set up programmes in approximately 60 countries and intervened in many emergencies. It operates as a federation made up of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) that provide human and financial resources, manage projects, and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works with persons with disabilities and with their families, their communities, and society. The main office is based in Dhaka, and presently there are 4 project offices (Kurigram, Sitakundu, Ukhiya, and Teknaf) and 1 coordination office (Cox Bazar).

Presently HI Bangladesh is implementing projects on integrating disability in community-based disaster risk reduction and response; economic empowerment of extremely poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities, capacity building of professional associations; and support to Disabled People`s Organizations; among others.

Category: NGO/Development

: Interested candidates meeting the above requirements should apply with the latest CV with 3 References (Current & Last Supervisor only) including the Head of HR of the current employer to bdjobs.com by Sunday, 12 June 2022. Only shortlisted candidates will be notified.Handicap International-Humanity & Inclusion is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply and they will be preferred in case of equal qualifications with other candidates.HI promotes and upholds the principles of equal opportunities and policies (PSEAH, Child Protection, etc.). HI has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives, or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.HI is committed to a workplace that is safe for all people to grow professionally regardless of age, gender, sexual orientation, religion, nationality, or race. HI extends this commitment to equality and Do No Harm to all staff, volunteers, partners, and beneficiaries. A strong commitment to these values, the humanitarian principles with a focus on equity and inclusion. A competitive candidate will uphold and implement these values in their personal and professional lives.Any sort of persuasion by the person, phone, email, or other means in this regard will automatically disqualify the candidate. The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, the pre-employment screening will be performed for all selected applicants. Please be noted that this position will be confirmed after confirmation of the award.