Administrative Officer, HWC

Job Description

Title: Administrative Officer, HWC

Company Name: Asian University for Women (AUW)

Vacancy: 1

Age: At least 25 years

Job Location: Chattogram, Chattogram (Chattogram Sadar)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): University

• Bachelor of Science (BSc) in Computer Science & Engineering
• Executive Master of Business Administration (EMBA) in Business Administration

• At least 2 years
• The applicants should have experience in the following business area(s): University

• Age At least 25 years

Core Administrative & Leadership Support

· Executive Assistance: Provide high-level administrative support to the Director and Health & Wellness Center (HWC) staff while maintaining strict confidentiality.

· Problem Resolution: Analyze data and coordinate report preparation to identify and resolve operational challenges.

· Cross-Departmental Liaison: Act as the primary point of contact between internal university departments and external medical vendors, pharmacies, and clinics.

Staff & Operational Management

· SHA Supervision: Create schedules, delegate tasks, and manage workflows for Student Health Assistants (SHAs); resolve payroll issues, lead monthly meetings, and maintain ERP system updates.

· Nursing Support: Assist on-duty nursing staff with student management and clinic flow as required.

· Facility Maintenance: Monitor facility conditions and report maintenance needs to appropriate personnel.

· Meeting Coordination: Schedule HWC meetings, notify attendees, record minutes, and distribute them to stakeholders.

Financial & Inventory Control

· Expense Management: Audit and track vendor bills, process pharmacy/diagnostic expenses, and submit appropriate financial documentation to the Finance department.

· Inventory Logistics: Conduct weekly medicine counts, monitor clinical/office supplies, and place replenishment orders.

· Procurement Liaison: Partner with the Procurement department to source and update medical equipment and assemble institutional first-aid kits.

Records & Patient Management

· Database Management: Systematically organize, update, and purge physical and electronic student health files.

· Appointment Scheduling: Coordinate medical appointments for students and staff; manage notifications via email and phone.

· In-patient Tracking: Monitor admitted students in the center, notify relevant faculty of absences, and coordinate necessary academic support.

Health Programs & Specialized Care

· Campaign Execution: Plan and execute vaccination campaigns; manage budgeting, vendor relations, eligibility lists, and scheduling.

· Health Awareness: Design promotional materials (posters, bulletins) via Canva and coordinate logistics for health campaigns to maximize student engagement.

· Specialized Health Plans: Administer Dental and Emergency Treatment Support Plans; counsel students on financial obligations, track institutional contributions, and process stipend-deducted dues.