Administration and Finance Manager – Bangladesh

Job Description

Title: Administration and Finance Manager – Bangladesh

Company Name: Pure Earth Bangladesh

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Tk. 170000 (Monthly)

Experience:

• 6 to 10 years

• 6 to 10 years

• Minimum 6-10 years of relevant work experience in the finance and operations

• A first level university degree or equivalent professional experience from renowned institution

• Fluency in English is highly desired

• Strong written and verbal communications skills in both English and Bangla

• Good knowledge of advanced accounting procedures, reporting standards, and generally accepted accounting principles

• Financial certification is desired

• Clear understanding about NGO Affairs Bureau process and taxation

• Experience with accounting for nonprofits – creating financial statements for grant-funded projects, proficiency in accounting software, preparing funder-specific reports, general ledger functions, the month-end/year-end close process, and annual audits

• Strong understanding of government rules and regulations on HR and finance, with extensive experience in managing project and organizational audits

• Aptitude for numbers and quantitative skills

• Experience in travel coordination and event planning – booking hotels and air travel, visa applications, venue negotiations, catering, transport, and audio-visual equipment rentals for large meetings

• Ability to work independently and within a team environment

ABOUT PURE EARTH:

Pure Earth (www.pureearth.org) is a US-based, leading global environmental health nonprofit organization dedicated to saving and improving lives and protecting the planet by reducing disease-causing pollution and cleaning up toxic hot spots in low- and middle-income countries. Since its inception in 1999, Pure Earth and its field teams have completed more than 120 projects in 27 countries with pragmatic, cost-effective solutions. Pure Earth prioritizes actions that protect the developing brains and bodies of children and pregnant women living in toxic hot spots with a specific emphasis on lead and mercury exposure. Partnering with governments, communities, and industry leaders, Pure Earth aims to elevate pollution as a global priority, create sustainable change, and support a healthier future.

Pure Earth aims to become a leader driving awareness, interest and action on pollution and health issues by working with government and communities in the country and across the region.

The Administration and Finance Manager will be responsible for management and compliance of all operational, procurement, administration, and financial aspects of the organization, in close coordination with the Country Director and Program Manager, ensuring all deliverables are on time and of high quality.. 

The Administration and Finance Manager will be responsible for the following:

Finance

• Work closely with the Pure Earth Bangladesh and Headquarters finance team and the Country Director to Monitor the performance of the activities and payroll spending in the country against approved country budgets through variance analysis to identify adverse trends and report on current status and forecast spending.

• Summarize current financial status by collecting information, preparing balance sheet, profit and loss statement and other reports

• Verify, allocate, post and reconcile transactions

• Prepare, submit, and follow-up on monthly and yearly expense reports

• Prepare financial statements and produce budget reports according to schedule

• Calculate withholding taxes, employee and employer required deductions, and organizational fees

• Ensure prompt payment of employee salaries and vendor invoices

• Prepare books/ records for audit and support auditor’s work

• Comply with all local and donor-specific accounting and financial regulations, as well as Pure Earth financial policies and directives

• Manage payroll system and any relevant staff benefits

• Support budget preparation for annual budgeting process and grant applications

• Advise on cost reduction procedures for purchases / financial transactions

• Manage expenses and expense reports

• Keeping all organizational accounting systems up to date and ensure compliance with Tax & VAT laws and other relevant statutory requirements.

Operations

• Assist with development and implementation of the organization’s administrative and operational direction and strategy in all aspects related to operations (administration/finance, logistics, supply chain, and HR).

• Assist with promoting efficiency by implementing improved operational procedures.

• Assist with procurement of items and contracts with vendors needed for daily operations in an efficient and timely manner.

• Coordinate activities throughout the organization to ensure efficiency and maintain compliance with organizational policies

• Train staff on guidelines and organizational policies and oversee their implementation

• Maintain employee files including contracts, performance evaluations, and correspondence

• Keep track of employee vacation, office timing and leave applications

• Take minutes at meetings and note follow-up items are assigned to appropriate staff

• Track and replace office supplies as necessary to avoid shortages

• Welcome and direct office visitors or meeting attendees

• Respond to inquiries from visitors to the office

• Ensuring the office is safe, comfortable, and habitable for office work.

• Manage catering for staff and visitors during meetings.

• Make travel and logistics arrangements for staff

• Assist with the daily running of the office, including filing, receiving/posting mail, responding to emails, and answering the phone

• Perform other administrative and programmatic support duties as tasked.

WORK SUPERVISION:

The Administration and Finance Manager will work under the supervision of Country Director.

WORK LOCATION:

Office located in House: 3/3, Block E, Lalmatia, Dhaka, Bangladesh. Domestic travel is required for field visits per project needs.

CONTRACT DURATION:

12-months (One year) full-time consultant position, with the high possibility of annual renewal.

SALARY: Monthly BDT 170,000

HOW TO APPLY:

Please apply using a cover letter and up-to-date CV/resume as a single document with contact details to [email protected] and ensure that the position title is clearly mentioned in the subject line of the email.

APPLICATION DEADLINE: September 15, 2025.

We will be conducting a rolling screening process, so early applications are strongly encouraged.

TENTATIVE DATE OF JOINING:

The selected candidate should ideally be available to join by October 2025. Preference will be given to candidates who are ready for immediate joining.

EQUAL OPPORTUNITY EMPLOYMENT:

It is our policy to provide equal opportunity for all qualified persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, gender or gender identity, age, national origin, veteran status, disability, sexual orientation or any other protected status.