Admin Transit

Job Description

Title: Admin Transit

Company Name: Médecins Sans Frontières (MSF)

Vacancy: 01

Location: Cox's Bazar (Cox's Bazar Sadar)

Minimum Salary: Tk. 95000 (Monthly)

Published: 13 Jan 2025

Education:
∎ Bachelor/Honors
∎ Essential Bachelor's degree
∎ Preferred Bachelor in HR, Administration, or Tourism with studies in Hotel or Event Management

Requirements:

Additional Requirements:
∎ Minimum one year of experience in administrative roles, preferably in an international Organization or humanitarian context or event management experience.
∎ Experience in similar transit-related position is ideal
∎ Fluency in English and Bangla is essential
∎ Proficiency in using office tools and software, including Excel and database management systems is required
∎ Experience
∎ Language
∎ Knowledge

Responsibilities & Context:
∎ Follow-up with ISSO related to the visa status of the newly matched international mobile staff
∎ Coordinate with the IST PAM (expat) for visa renewals, documents, etc.
∎ Liaise with ISSO (International Staff Support Officer) to arrange start of assignment and the end of assignment process, including new arrival information form, international flight booking and briefing location/accommodation, etc
∎ Organize start of assignment and end of assignment (de)briefings in coordination as much in advance as possible. Provide Admin Transit briefing for all new IMS arrivals.
∎ Organizing visa run and visa overstay arrangements for international mobile staff (IMS), including arranging travel and accommodation, and communicating arrangements with international staff as required based on visa expiry status.
∎ Provide suggestions and advice on international staff's holiday requests in line with one's visa status in the country.
∎ Manage domestic flight bookings for both international & national staff going on meetings, holidays, training, etc.
∎ Responsible for Movement Planning Tool for coordination staff and visitors.
∎ Maintain and update the country program contact list on time.
∎ Maintain and update appropriately the table for all IMS with visa runs, holidays, start/end of assignment accessible online to the country management team, ensuring updates are made on a weekly basis or as significant changes occur to ensure timely and accurate information.
∎ Tracking of guesthouse accommodation and room assignment management, including coordinating with facilities management for guesthouse maintenance or issues. Prepare weekend overview of staff accommodated in guesthouse and send to management team.
∎ Organize transit phones for visitors and new IMS.
∎ Updating HR boards with the latest relevant transit-related information.
∎ Inform project HR regarding incoming visitors and new staff.
∎ Support general administrative tasks and project HR management when required by the manager.
∎ Plan and identify innovative and efficient ways to organize domestic travel.
∎ Cover for absent coordination team members responsibilities, starting with HRCo Assistant, as and when required.
∎ Follow-up with ISSO related to the visa status of the newly matched international mobile staff
∎ Coordinate with the IST PAM (expat) for visa renewals, documents, etc.
∎ Liaise with ISSO (International Staff Support Officer) to arrange start of assignment and the end of assignment process, including new arrival information form, international flight booking and briefing location/accommodation, etc
∎ Organize start of assignment and end of assignment (de)briefings in coordination as much in advance as possible. Provide Admin Transit briefing for all new IMS arrivals.
∎ Organizing visa run and visa overstay arrangements for international mobile staff (IMS), including arranging travel and accommodation, and communicating arrangements with international staff as required based on visa expiry status.
∎ Provide suggestions and advice on international staff's holiday requests in line with one's visa status in the country.
∎ Manage domestic flight bookings for both international & national staff going on meetings, holidays, training, etc.
∎ Responsible for Movement Planning Tool for coordination staff and visitors.
∎ Maintain and update the country program contact list on time.
∎ Maintain and update appropriately the table for all IMS with visa runs, holidays, start/end of assignment accessible online to the country management team, ensuring updates are made on a weekly basis or as significant changes occur to ensure timely and accurate information.
∎ Tracking of guesthouse accommodation and room assignment management, including coordinating with facilities management for guesthouse maintenance or issues. Prepare weekend overview of staff accommodated in guesthouse and send to management team.
∎ Organize transit phones for visitors and new IMS.
∎ Updating HR boards with the latest relevant transit-related information.
∎ Inform project HR regarding incoming visitors and new staff.
∎ Support general administrative tasks and project HR management when required by the manager.
∎ Plan and identify innovative and efficient ways to organize domestic travel.
∎ Cover for absent coordination team members responsibilities, starting with HRCo Assistant, as and when required.

Compensation & Other Benefits:
∎ Contract and Benefit
∎ Permanent Contract. Salary according to level Eight (08) of the internal MSF salary grid (BDT 95,000 Gross). Salary is not negotiable. Income tax deduction from salary based on current income tax rule. 2 annual leave days per month worked. Medical insurance for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.
∎ Others
∎ There is no provisions for relocation. 2 Festival Bonuses after completion of one year of uninterrupted continuous service.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Job Highlights:

Read Before Apply:

Softcopy:

1st Step: Please send your CV, letter of motivation, scanned copy of all the academic certificates, NID, experience certificate to [email protected] by 27/01/2025. Mention "CXB-admin T-2025 + YOUR LAST NAME" in the subject line.

2nd Step: Go to this link to apply (this is a MANDATORY step): https://forms.office.com/e/zQyTwrvv9h and answer all the questions.