Admin Manager

Job Description

Title: Admin Manager

Company Name: Shushilan

Vacancy: 1

Age: At least 25 years

Job Location: Khulna

Salary: Tk. 40000 (Monthly)

Experience:

• At least 7 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• At least 7 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 25 years

• Team building capacity

• Computer literacy, including the ability to use Microsoft Word, Excel and PowerPoint

• Respect on gender, PSEA, Safeguarding and cultural diversity

• Able to operate virtual communication platforms such as Zoom, Microsoft Teams, etc.

• Committed on response in any humanitarian emergency if necessary

• Ensure smooth and efficient day-to-day administrative operations of the office.

• Ensure effective implement administrative policies, procedures and systems.

• Supervise office support staff including office assistants, guards, cleaners and receptionist.  

• Maintain office discipline, cleanliness and a safe working environment.

• Coordinate office space management and workplace arrangements.

• Maintain and update fixed asset and inventory registers.

• Ensure proper maintenance of office equipment, furniture and facilities.

• Support procurement processes in compliance with organizational and donor policies.

• Ensure timely procurement of goods, services and supplies.

• Coordinate transportation, travel arrangements and logistics support for staff and visitors.

• Support project events, workshops, meetings and training programs.

• Ensure compliance with transport and safety policies.

• Support to Head of Admin for maintaining relationships with suppliers, service provider and contractors.

• Coordinate with program, finance, HR and project teams.

• Provide administrative support to meetings, workshops and official events.

• Represent the organization in administrative matters with external stakeholders when assigned.

• Oversee the overall organizational administration with the support of supervisor.

• Manage the assigned event properly.

• Support to Head of Procurement, Logistics and Admin to manage the different administrative priority.

• Female candidate is preferable.