Admin. & Logistics Officer
Job Description
Title: Admin. & Logistics Officer
Company Name: Winrock International (Khulna Office)
Vacancy: 1
Job Location: Khulna (Khulna Sadar)
Employment Status: Contractual
Educational Requirements:
∎ Post Graduate degree in Accounting/Management
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Duration :Up to June 30, 2020 with a possibility of 2 years extension
∎ Supervisor:Grants, Finance & Admin. Manager
∎ Duty station:Khulna Sadar
Job Responsibilities:
∎ Provide Administrative logistic support, domestic and international travel arrangements for the staff. Assures arrangements for large meetings and conferences, including meeting rooms, meals, ground transportation, clerical support, translation services (if required); etc.
∎ Prepares petty cash and representational funds requests.
∎ Maintains time sheet, Leave record of all members of the team.
∎ Shares in the responsibility to the project in achieving and supporting teams for delivery of overall executive administrative and management support services. Advises employees on general support matters - e.g., requisitions for maintenance, including information and instructions on preparation of work order requests, Maintains stores of appropriate office supplies
∎ Supervise office support staff, Driver as required.
∎ Maintaining office mail system, copy machines and printers
∎ Manages the correspondence control system. receives, screens, and insures correct distribution of mail, attaching relevant background material.
∎ Using excellent interpersonal skills, communicate with various levels of organization staff and management, visitors, clients, etc.
∎ Sound Knowledge of procurement policy of USAID.
∎ Greet and host all guests and office visitors with courtesy and respect
∎ Ordering, stocking and coordinating delivery of office supplies
∎ Preparing, copying, submitting and filing expense reports.
∎ Coordinating and (when necessary performing) the clean-up and organization of the office
∎ Reviews outgoing correspondence/files for proper address, routing and attachments prior to transmission. Records, tracks and properly distributes incoming and outgoing correspondence. Reviews and takes appropriate action on documents in the in and out boxes.
∎ Willing to travel in project areas
∎ Make periodical inventory of the assets of the project.
Additional Requirements:
∎ Post Graduate degree in Accounting/Management or related field with minimum 05 years' experience of office management, logistics and procurement preferably USAID funded projects under International Non-Government Organization. Candidate should have strong oral and written English communication skills, willingness to travel and work in remote regions of Bangladesh, skills on MS Word, MS Excel, MS Power Point, e-mail etc. Knowledge of operations of Accounting Software "Quick Book" will be a plus. Ability to work with a wide variety of people and be team player.
Salary: Negotiable
Application Deadline: November 12, 2019
Company Information:
∎ Winrock International (Khulna Office)
Category: NGO/Development
Read Before Apply: Interested applicants may submit their current resume and cover letter to [email protected] referencing the name of the positions in subject line. Shortlisted candidates will be interviewed.
