Job Description

Title: Accounts cum Administrative Officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters in commerce, preferably in Accounting/Finance.

Experience Requirements:
∎ 4 to 6 year(s)

Job Context:
∎ Eco-Social Development Organization (ESDO) started its journey in 1988 with a noble vision to stand in solidarity with the poor and marginalized. Being a peoples` centered organization, ESDO envisioned for a society which will be free from inequality and injustice, a society where no child will cry from hunger and no life will be ruined by poverty. Near about three decades of relentless efforts to make this happen, ESDO has embraced new grounds and opened up new horizons to help the disadvantaged and vulnerable people to bring meaningful and lasting changes in their lives. During this long span, ESDO has adapted with the changing situation and provided the most time-bound services especially for the poor and disadvantaged. A community focused and people centered approach has been adapted by ESDO while consideration was given to the national policy and Sustainable Development Goals (SDGs) as its guiding principle. ESDO is one of the most dynamic organizations expanding its development interventions across 273 upazilas under 49 districts of Bangladesh covering over 8.46 million poor and vulnerable people.
∎ ESDO in partnership with Water Aid Bangladesh is going to implement the “COVID-19 Response Programme: Preventive measures through promoting critical hygiene behavior and digital surveillance in low- income settlements in Bangladesh”

Job Responsibilities:
∎ This position Accounts Cum Administrative Officer is project area based. This position will be responsible for overall administrative and financial management of the project and will be reportable to Project Manager and he/she will supervise the support staffs for their day to activities. The Accounts Cum Administrative Officer will be mainly responsible for budget preparation, procurement process following organizational policies, preparing monthly financial reports and other administrative issues.
∎ Budget preparation and controlling
∎ Assist and take lead role in developing cost effective and efficient budget and share with project staffs
∎ Maintain the rules and regulation of organization financial manuals
∎ Core responsibility of each transaction and documentation of each and every financial activity.
∎ Field visit to monitor and verify the financial expenses
∎ Monitor the approved budget and share and guide the project management as well as the field staffs.
∎ Prepare fund request, bank reconciliation, maintaining accounting system, check and adjustment of different bills.
∎ Prepare quarterly/annually budget and required fund request following the project guideline and ensure submission in time.
∎ Financial management
∎ Ensure the financial reporting in time or on demand of donor
∎ Required to maintain accurate and up-to-date accounts for all activities and ensure the systems, practices and culture for transparent financial record-keeping
∎ Adequate preservation of financial documents throughout the contract period.
∎ Completion of financial audit by external audit team
∎ Up to date preservation of staff information and related documents
∎ Facilitate sessions on financial issues in different trainings and meetings.
∎ Prepare monthly/quarterly and annual financial reports following the project guideline and ensure submission in time.
∎ Procurement and inventory
∎ Follow the procurement policy of the organization and preserve all relevant documents of procurements.
∎ Ensure logistics support for the project staff for smooth implementation of project activities.
∎ Ensure quality of materials of different hardware of the project through verifying with the challan/bill during field visits
∎ Maintain the inventory of the project assets, furniture and fixtures and update regularly.
∎ Ensure timely plan for procurement and complete all procurements.
∎ Administrative
∎ Supervise the administrative issues in the office
∎ Supervise the responsibilities of other staffs in the operational team of the project.
∎ Preserve all relevant documents consulting with Project Manager.
∎ Plan effectively for security of the office.
∎ Ensure security of project assets and properties.

Additional Requirements:
∎ Age 25 to 45 years
∎ Both males and females are allowed to apply
∎ 4-6 years of relevant working experiences in NGOs in development projects.
∎ Should have good understanding on financial management basic principles and rules
∎ Experienced and skilled in budget preparation; budget control, expenditure and procurement; book keeping; banking; inventory management; logistical support; VAT/Tax; financial reporting and documentation. Support project team in yearly planning and budgeting;
∎ Monitor and checking all procurement documents and process and assist the team; comply with donor compliance and financial guideline.
∎ Have computer skill in MS Office package. Maintaining cash book, ledgers and different registers related to accounts management. Should have experience in preparing monthly, quarterly and annual financial report statement.

Salary: Negotiable

Application Deadline: 13 Jul 2020

Company Information:
∎ 9 Jul 2020
∎ Eco-Social Development Organization (ESDO)
∎ Address : Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh
∎ Web : www.esdo.net.bd

Category: NGO/Development

Source: bdjobs.com

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