Job Description

Title: Accounts and Admin Officer

Company Name: PROTTYASHI

Vacancy: 1

Location: Chattogram, Cox's Bazar

Minimum Salary: Tk. 49869 (Monthly)

Experience:
∎ At least 5 years

Published: 10 Dec 2024

Education:
∎ Bachelor of Business Administration (BBA), Master of Business Administration (MBA)

Requirements:

Additional Requirements:
∎ At least 05 years of professional experience in financial management at the project level in national or international organizations.
∎ Proficient with MS Office suite
∎ CA (cc) will be an added advantage.
∎ At least 05 years of professional experience in financial management at the project level in national or international organizations.
∎ Proficient with MS Office suite
∎ CA (cc) will be an added advantage.

Responsibilities & Context:
∎ Initially for 30/06/2024 with possibility of further extension depending on the performance and funding availability.
∎ PROTTYASHI, a social development organization has been working for the development of the disadvantaged population of the country since its establishment to ensure everyone lives with dignity and prosperity. PROTTYASHI reaches the community with basic needs and support to save lives and facilitate all the people of the community to live with equal value and priority. PROTTYASHI is going to implement the “Unity in Action: Cultivating Sustainable Livelihoods, Community Leadership, and Social Harmony in Addressing Climate Challenges in Host and Rohingya Communities” project in Rohingya camps and surrounding host communities in partnership with Oxfam in Bangladesh (OiBD) to ensure holistic development and empowerment within these communities promoting sustainable livelihood, protection, and gender equality within the targeted communities. PROTTYASHI invites applications for the vacant position titled- Accounts and Admin Officer for the Project and encourages persons enthusiastic to contribute to the humanitarian crisis-affected people in Cox’s Bazar.
∎ The accounts and Admin Officer will report to the Assistant Director (Finance) of PROTTYASHI. S/He has to maintain a functional relationship with his/her peers, project teams, and the organization’s other priority teams. S/He must be able to communicate with other teams and units both program and operational of the organization.
∎ Preparing Financial Statements (Balance Sheet, Receipt and Payment, Cash Flow Statement, and related notes)
∎ Monitoring of fund management-related activities with the Project Coordinator.
∎ Prepare and maintain spreadsheet and subsidiary records in respect of payment.
∎ Make necessary journal entries and prepare trial balances using accounting software.
∎ Monthly and periodic financial statement preparation for the organization and donor.
∎ Monitor and control IT and VAT deduction at source and deposit accordingly and issue necessary payment certificates to respective suppliers/service providers.
∎ Prepare program/project accounts, financial reports for the donor(s),
∎ Coordination with Internal and External Audit related activities
∎ Check and recommend Payment Vouchers, and cheques and maintain day-to-day banking and fund management.
∎ Ensure all supporting vouchers are attached with payment request before payment.
∎ Responsible for Petty Cash funds and weekly reports for reimbursement
∎ Ensure cash advances are monitored and cleared on a timely basis.
∎ Prepare and update the advance register and notify staff if there is any pending advance to be settled.
∎ Issue receipts for all money received by cash, cheque, and bank transfer.
∎ Prepare bank reconciliations for all accounts.
∎ Preparing daily/weekly reports of bank balances and outstanding cheques.
∎ Ensure all financial vouchers are scanned and archiving of soft copy.
∎ Ensure all hard copy vouchers are archived properly
∎ Promote gender and social equity in all project interventions.
∎ Adhere to conflict-sensitive program management and display conflict-sensitive behavior
∎ Prottyashi is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times. Prottyahi expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.
∎ Contract Duration:
∎ Initially for 30/06/2024 with possibility of further extension depending on the performance and funding availability.
∎ Job Summary
∎ PROTTYASHI, a social development organization has been working for the development of the disadvantaged population of the country since its establishment to ensure everyone lives with dignity and prosperity. PROTTYASHI reaches the community with basic needs and support to save lives and facilitate all the people of the community to live with equal value and priority. PROTTYASHI is going to implement the “Unity in Action: Cultivating Sustainable Livelihoods, Community Leadership, and Social Harmony in Addressing Climate Challenges in Host and Rohingya Communities” project in Rohingya camps and surrounding host communities in partnership with Oxfam in Bangladesh (OiBD) to ensure holistic development and empowerment within these communities promoting sustainable livelihood, protection, and gender equality within the targeted communities. PROTTYASHI invites applications for the vacant position titled- Accounts and Admin Officer for the Project and encourages persons enthusiastic to contribute to the humanitarian crisis-affected people in Cox’s Bazar.
∎ Reporting
∎ The accounts and Admin Officer will report to the Assistant Director (Finance) of PROTTYASHI. S/He has to maintain a functional relationship with his/her peers, project teams, and the organization’s other priority teams. S/He must be able to communicate with other teams and units both program and operational of the organization.
∎ Key Responsibilities:
∎ Preparing Financial Statements (Balance Sheet, Receipt and Payment, Cash Flow Statement, and related notes)
∎ Monitoring of fund management-related activities with the Project Coordinator.
∎ Prepare and maintain spreadsheet and subsidiary records in respect of payment.
∎ Make necessary journal entries and prepare trial balances using accounting software.
∎ Monthly and periodic financial statement preparation for the organization and donor.
∎ Monitor and control IT and VAT deduction at source and deposit accordingly and issue necessary payment certificates to respective suppliers/service providers.
∎ Prepare program/project accounts, financial reports for the donor(s),
∎ Coordination with Internal and External Audit related activities
∎ Check and recommend Payment Vouchers, and cheques and maintain day-to-day banking and fund management.
∎ Ensure all supporting vouchers are attached with payment request before payment.
∎ Responsible for Petty Cash funds and weekly reports for reimbursement
∎ Ensure cash advances are monitored and cleared on a timely basis.
∎ Prepare and update the advance register and notify staff if there is any pending advance to be settled.
∎ Issue receipts for all money received by cash, cheque, and bank transfer.
∎ Prepare bank reconciliations for all accounts.
∎ Preparing daily/weekly reports of bank balances and outstanding cheques.
∎ Ensure all financial vouchers are scanned and archiving of soft copy.
∎ Ensure all hard copy vouchers are archived properly
∎ Promote gender and social equity in all project interventions.
∎ Adhere to conflict-sensitive program management and display conflict-sensitive behavior
∎ Organizational values and norms towards Safeguarding and PSEA
∎ Prottyashi is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times. Prottyahi expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

Skills & Expertise:

Compensation & Other Benefits:
∎ Salary and benefits: Monthly Gross Salary will be 49,869 BDT, contributory provident fund 1,824 BDT and bonus 4,307 BDT (Pro-Rata) regular traveling and communication bill.
∎ Salary and benefits: Monthly Gross Salary will be 49,869 BDT, contributory provident fund 1,824 BDT and bonus 4,307 BDT (Pro-Rata) regular traveling and communication bill.

Employment Status: Full Time

Job Location: Chattogram, Cox's Bazar

Read Before Apply:

Only those who meet the above requirements are requested to apply following these instructions.

Interested applicants with relevant backgrounds have to apply with a Cover Letter, Curriculum Vitae (CV) along with a recent photograph to career.prottyashi@gmail.com

Note:

• Prottyashi aims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, HIV status, class, ethnicity, disability, location and religion.

• Women are particularly encouraged to apply.

• Any personal persuasion/phone-call will result in disqualification of candidature. We guarantee an interview to disabled candidates who meet the essential criteria.

• Prottyashi has a non-negotiable policy of ZERO TOLERANCE towards discrimination, harassment and abuse. All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of Prottyashi.

• Internal and external applicants shall be treated equally in the entire selection process.

• To ensure transparent processes during recruitment, internal candidates should discuss potential applications with their Line Managers to ensure endorsement of their applications by respective Line Managers.

• There is no cost involved with applying for positions with Prottyashi. Any solicitation of job application costs should be regarded as fraudulent.