Head of Group Finance (freight Forwarding)

Job Description

Title: Head of Group Finance (freight Forwarding)

Company Name: Topstar Cargo Systems Limited

Vacancy: 1

Age: At least 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 10 to 14 years
• The applicants should have experience in the following business area(s): Freight forwarding

• Master of Business Administration (MBA) in Accounting
• Master of Business Studies (MBS) in Accounting

• 10 to 14 years
• The applicants should have experience in the following business area(s): Freight forwarding

• Age At least 40 years

TOPSTAR CARGO SYSTEMS LTD. a concern of Topstar Group, established in 1997, has grown into a leading freight forwarding company by consistently delivering high-quality logistics services. The company continuously invests in employee training, modern technology, and updated business practices to meet the evolving demands of global trade. With an experienced workforce and advanced infrastructure, it provides reliable, efficient, and customer-focused omni-channel logistics solutions.

Key Responsibilities & Context

1. Overall Financial Management

   • Manage and supervise all accounting and finance activities of the company.

   • Develop and implement financial policies, procedures, and internal controls.

   • Ensure proper utilization and control of company funds.

2. Freight & Shipment Accounting

   • Monitor revenue, expenses, and profitability of import, export, freight forwarding, customs clearance, and logistics operations.

   • Ensure correct billing of freight, handling, documentation, CFS, transportation, and other service charges.

   • Monitor customer outstanding balances and ensure timely collection.

3. Accounts Receivable & Payable

   • Supervise customer receivables and vendor/supplier payables.

   • Ensure timely settlement of shipping lines, airlines, transporters, port operators, customs-related expenses, and other service providers.

   • Follow up on overdue customer accounts and maintain proper aging reports.

4. Cash Flow & Treasury Management

   • Prepare and monitor daily, weekly, and monthly cash-flow requirements.

   • Manage bank accounts, fund transfers, deposits, and payments.

   • Ensure sufficient liquidity for operational and statutory payments.

5. Financial Reporting

   • Prepare monthly, quarterly, and annual financial statements and management reports.

   • Provide management with reports on revenue, expenses, profitability, receivables, payables, cash flow, and financial performance.

   • Analyze financial results and recommend corrective actions.

6. Budgeting & Cost Control

   • Prepare annual budgets and financial forecasts.

   • Monitor actual expenses against approved budgets.

   • Identify unnecessary costs and implement cost-control measures.

7. Tax & Statutory Compliance

   • Ensure compliance with applicable VAT, tax, withholding tax, customs-related financial requirements, and other statutory obligations.

   • Coordinate with tax consultants, auditors, banks, and government authorities when required.

   • Ensure timely submission of returns, payments, and supporting documents.

8. Audit & Internal Control

   • Coordinate internal and external audits.

   • Ensure proper maintenance of vouchers, invoices, receipts, bank records, and supporting documents.

   • Identify financial risks, irregularities, and control weaknesses and take corrective measures.

9. Payroll & Employee Benefits

   • Supervise monthly payroll preparation and salary disbursement.

   • Ensure proper accounting of bonuses, incentives, provident fund, loans, advances, leave encashment, and other employee benefits.

10. Management Support & Decision-Making

• Provide financial analysis and advice to the Managing Director/Board/Management.

• Evaluate the financial impact of new business opportunities, customer credit terms, vendor agreements, and major expenditures.

• Support management in strategic business and investment decisions.

11. Team Management

• Lead, supervise, and evaluate the Accounts & Finance team.

• Allocate responsibilities and ensure timely completion of accounting activities.

• Train employees and improve departmental efficiency.

12. Financial Risk Management

• Monitor customer credit risk, foreign currency exposure, cash-flow risks, and financial fraud risks.

• Establish appropriate credit limits and payment terms for customers.

• Ensure proper authorization for all financial transactions.

13. System & Process Improvement

• Ensure accurate and timely accounting through ERP/accounting software.

• Improve financial processes, reporting systems, and documentation.

• Ensure proper reconciliation of customer, vendor, bank, and operational accounts.

Key Performance Areas (KPIs)

• Revenue and profitability monitoring

• Customer outstanding and collection efficiency

• Vendor payment management

• Cash-flow management

• Budgetary control

• VAT & tax compliance

• Monthly financial reporting

• Audit compliance

• Reduction of financial errors and risks

• Attractive Salary Package (Negotiable)

• Festival Bonus

• Mobile Allowance

• Provident Fund

• Medical Benefits

• Other benefits as per company policy