Accounts & Admin Officer (PO)

Job Description

Title: Accounts & Admin Officer (PO)

Company Name: Disabled Development and Research Center (DDRC)

Vacancy: 01

Age: At most 45 years

Job Location: Chattogram

Salary: Tk. 40000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom)

• B.Com (Preferably - M.Com /MBA) with a major in Accounting or Finance / Banking.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 45 years

• The applicants should have experience in the following business area(s): NGO (foreign-funded development projects/programs).

• At least 3 year(s) in relevant position at renowned Local/National NGO

• Medium in English (written/verbal).

• Ability to work under limited supervision - Dynamism.

Disabled Development and Research Center-DDRC is a non-government, not for profit persons with disabilities leaded organization was set up on 14th October, 2005.

Since its inception, DDRC has been implementing various programs at the government and non-government levels to improve the socio-economic conditions of persons with disabilities in Chittagong district. All the activities of DDRC were being implemented through the registration of the Directorate of Social Services, Chittagong under the Ministry of Social Welfare and the Directorate of Youth Development under the Ministry of Youth and sports as well as NGO Affairs Bureau. Recently, the Executive Director of DDRC received a national award as an accomplished social worker. DDRC is going to implement a project named "The Meaningful Participation and Inclusion of Children and Youth with Disabilities in All Domains of Community-Based Rehabilitation (CBR)" in Chattogram district which is Financially and Technically supported by the Lilian Fonds and Centre for Disability in Development (CDD). This collaboration between the Lilian Fonds and CDD highlights the importance of empowering Children and Youth with Disabilities and integrating their needs into mainstream community development. By addressing barriers and fostering inclusion, the project will contributes to building more equitable and accessible societies.

Responsibilities:

• Maintain and update lease agreements, contracts, and other relevant documents at the Project Office.

• Ensure accommodation, ticketing, and logistical support for internal and external visitors.

• Ensure machines and equipment, such as photocopiers, computers, printers, and IPS systems, are in good working condition.

• Ensure the cleanliness of the Project Office premises and the efficient and effective operation of utility services and office security.

• Provide logistical support for organizing meetings, workshops, seminars, training sessions, and interviews as necessary.

• Assist internal and external consultants, researchers, donors, and other visitors by providing information, documents, and necessary coordination.

• Organize and provide administrative support for workshops, meetings, and training sessions held at internal or external venues.

• Handle official procurement directly or through the office as per PO/Donor policies, or assist in calling for quotations and arranging Procurement Committee meetings for decision-making.

• Maintain inventory records according to the asset classification of PO/Donor policies for the Project Office.

• Properly store materials and keep the store register updated with relevant supporting documents.

• Maintain records related to staff personal files, attendance registers, leave registers, movement registers, and fixed assets registers.

• Operate and maintain Tally ERP 9/Prime accounting software.

• Supervise office support staff.

• Assist in selecting and negotiating with local service providers within established financial parameters.

• Ensure timely and accurate monthly and year-end closures of accounts, including bank reconciliations, bank statements, and other related documentation, and submit reports to headquarters as per prescribed deadlines.

• Implement financial policies, procedures, and requirements to ensure all financial activities comply with organizational and donor guidelines.

• Assist in budget analysis and disbursement according to the project budget activity lines, and prepare month-wise expenditure plans in consultation with the Project Team Leader.

• Maintain proper cash control and manage books of accounts and other financial documents.

• Monitor the financial activities of the project closely.

• Check and verify bills and process payments.

• Randomly verify various types of financial transactions.

• The candidate should have strong knowledge of accounting practices, income tax, VAT, and customs regulations in the country.

• Proficiency in operating computers, including MS Office, Excel, and PowerPoint, is required.

• Competency in strategic thinking, decision-making, and problem-solving, along with strong analytical abilities, is essential.

Diversity and Inclusion:

Disabled Development and Research Center (DDRC) values diversity in the workplace and is dedicated to being an equal-opportunity employer. We welcome applications from all qualified candidates and strongly encourage individuals from underrepresented groups to apply, including Persons with Disabilities, Women, Third Gender, and members of Indigenous communities.

General:

• Perform any other tasks assigned by the Supervisor/donor and are in line with the skills and background of the employee towards career development.

• Ready to work in any additional project supported by CDD & funded by LF, Nederland’s.

• Including Festival bonus

• Mobile Allowance

• One day’s Weekly holiday

• Others