Job Description

Title: Accounts & Admin Officer

Company Name: Center for Rural Service Society (CRSS)

Vacancy: 1

Age: at least 40 years

Location: Barishal

Salary: Negotiable

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 1 Sep 2024

Education:
∎ B. Com/ M.Com/ BBA/ MBA (Major in Accounting) from any reputed university.

Requirements:

Additional Requirements:
∎ Age at least 40 years
∎ At least 5 year(s) similar experience
∎ Females are encouraged to apply
∎ Excellent knowledge of the MS office software, excellent competencies in MS Excel.
∎ Fluent in Bengali and in English (speaking/reading/writing).
∎ Fully comply with CRSS & WV Code of Conduct and ensure Child Safeguarding Policy is upheld at all times
∎ Strong motivation to help people in needs
∎ Ability to take initiative to deal with difficulties encountered in daily work
∎ Ability to adapt or change priorities according to the changing situation
∎ Autonomy, neutrality, hard worker
∎ Able to manage stress and pressure
∎ Able to manage priorities, take initiatives and work without constant supervision
∎ Driving Motorcycle with Valid License
∎ Willing to stay in the field office area.
∎ At least 5 year(s) similar experience
∎ Females are encouraged to apply
∎ Excellent knowledge of the MS office software, excellent competencies in MS Excel.
∎ Fluent in Bengali and in English (speaking/reading/writing).
∎ Fully comply with CRSS & WV Code of Conduct and ensure Child Safeguarding Policy is upheld at all times
∎ Strong motivation to help people in needs
∎ Ability to take initiative to deal with difficulties encountered in daily work
∎ Ability to adapt or change priorities according to the changing situation
∎ Autonomy, neutrality, hard worker
∎ Able to manage stress and pressure
∎ Able to manage priorities, take initiatives and work without constant supervision
∎ Driving Motorcycle with Valid License
∎ Willing to stay in the field office area.

Responsibilities & Context:
∎ Be responsible for managing the accounts activities of the organization.
∎ Provide input in preparing/revising the budget for the Program
∎ Make expenditures as per AOP and budget.
∎ Maintain books of accounts such as cash book, ledger book etc. as per policy of the organization and donor compliance and Accounting Tally Software. Every voucher prepared (Payment, Receipts, Contra & Journal)
∎ Ensure that the procurements are done involving the procurement committee and as per policy of the organization and donor compliance.
∎ Ensure that bill, vouchers waybills etc. are maintained as per policy and donor compliance.
∎ Ensure that documents are preserved in a safe custody for the duration as per organization /donor policy.
∎ Participate actively in all training sessions organized by the project.
∎ Facilitate Project team in integrated financial planning, budgeting and monitoring as per financial policy.
∎ Ensure standard record keeping, process payments and prepare & submit reports to concern authority on time
∎ Facilitate administrative functions and provide necessary support to Project team for smooth operation.
∎ Conducted annual assets verification, office management and documented according to the policy.
∎ Assist internal and external audit team in undertaking audit as per plan.
∎ Provide necessary assistance/support to audit team of CRSS and WVB.
∎ Take necessary steps to address the audit findings.
∎ Prepare draft response to the audit findings on time and submit to the Finance.
∎ Perform monitoring visits to the project and circulate reports to all concern including strengths and weaknesses of the financial management of the project.
∎ Prepare the monthly/tri-monthly/yearly/as required financial reports including Budget, expenditure and variance with explanation.
∎ Prepare draft monthly, quarterly and annual financial report including weak points, suggested remedies, and submit to the Project Office.
∎ Maintain effective liaison /coordination with the Project Team in connection to financial management.
∎ Participate in the monthly/as required staff meetings at the program manager to share financial management reacted updates and ideas/views for the program.
∎ Maintain regular contacts and key relationship with program manager and other concern projects/ departments of the organization.
∎ Collecting & checking bill from suppliers and insure VAT & Tax.
∎ Prepare yearly, quarterly financial statement (Income Statement, Balance Sheet, and Cash Flow).
∎ Prepare and provide periodic financial reports to the Management.
∎ Follow-up overall inventory management.
∎ Participate in physical inventories by counting stocks.
∎ Sourcing of new suppliers & sampling, testing and approval for new development.
∎ To ensure recording of the necessary data in ledger and computer on time.
∎ Follow-up Attendance, Salary Administration, Leave Management, Payroll Generate, Compensation Benefit & Incentive Schemes,
∎ Perform other relevant duties as assigned.
∎ Expert on Tally Software usages.
∎ Job Context
∎ Center for Rural Service Society (CRSS) is a Non-Governmental Organization based on Barishal, Bangladesh. It deals with Community Engagement Program throughout Wazirpur Upazila (Sub-district) under Barishal district in support of the financial partners from abroad and within the country. Aim of this organization is to ensure facilitation support and providing services to the children and women come from poor and underprivileged background that they are well protected with availing ample opportunity for their survival, growth and development. World Vision of Bangladesh, one of the financial partners of CRSS has been kind enough to provide the CRSS with required support to implement a program in the area(s) fall under Wazirpur Upazila of Barisal District. Staff members appointed under the same program, Accounts and admin officer is one of the important post.
∎ Job Responsibilities
∎ Be responsible for managing the accounts activities of the organization.
∎ Provide input in preparing/revising the budget for the Program
∎ Make expenditures as per AOP and budget.
∎ Maintain books of accounts such as cash book, ledger book etc. as per policy of the organization and donor compliance and Accounting Tally Software. Every voucher prepared (Payment, Receipts, Contra & Journal)
∎ Ensure that the procurements are done involving the procurement committee and as per policy of the organization and donor compliance.
∎ Ensure that bill, vouchers waybills etc. are maintained as per policy and donor compliance.
∎ Ensure that documents are preserved in a safe custody for the duration as per organization /donor policy.
∎ Participate actively in all training sessions organized by the project.
∎ Facilitate Project team in integrated financial planning, budgeting and monitoring as per financial policy.
∎ Ensure standard record keeping, process payments and prepare & submit reports to concern authority on time
∎ Facilitate administrative functions and provide necessary support to Project team for smooth operation.
∎ Conducted annual assets verification, office management and documented according to the policy.
∎ Assist internal and external audit team in undertaking audit as per plan.
∎ Provide necessary assistance/support to audit team of CRSS and WVB.
∎ Take necessary steps to address the audit findings.
∎ Prepare draft response to the audit findings on time and submit to the Finance.
∎ Perform monitoring visits to the project and circulate reports to all concern including strengths and weaknesses of the financial management of the project.
∎ Prepare the monthly/tri-monthly/yearly/as required financial reports including Budget, expenditure and variance with explanation.
∎ Prepare draft monthly, quarterly and annual financial report including weak points, suggested remedies, and submit to the Project Office.
∎ Maintain effective liaison /coordination with the Project Team in connection to financial management.
∎ Participate in the monthly/as required staff meetings at the program manager to share financial management reacted updates and ideas/views for the program.
∎ Maintain regular contacts and key relationship with program manager and other concern projects/ departments of the organization.
∎ Collecting & checking bill from suppliers and insure VAT & Tax.
∎ Prepare yearly, quarterly financial statement (Income Statement, Balance Sheet, and Cash Flow).
∎ Prepare and provide periodic financial reports to the Management.
∎ Follow-up overall inventory management.
∎ Participate in physical inventories by counting stocks.
∎ Sourcing of new suppliers & sampling, testing and approval for new development.
∎ To ensure recording of the necessary data in ledger and computer on time.
∎ Follow-up Attendance, Salary Administration, Leave Management, Payroll Generate, Compensation Benefit & Incentive Schemes,
∎ Perform other relevant duties as assigned.
∎ Expert on Tally Software usages.

Compensation & Other Benefits:
∎ Salary:
∎ Tk. 39,000(Thirty nine thousand) total monthly payment
∎ Compensation & other benefits:
∎ Bonus, TA/DA, Mobile bill, Internet Bill as per Project Budget guide line

Employment Status: Full Time

Job Location: Barishal

Company Information:
∎ Center for Rural Service Society (CRSS)
∎ Nutan Bazer, BM College Road, Barishal.

Address::
∎ Nutan Bazer, BM College Road, Barishal.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 11 Sep 2024

Category: NGO/Development