Warehouse and Logistics Assistant (WFP Project)

Job Description

Title: Warehouse and Logistics Assistant (WFP Project)

Company Name: Gonoshasthaya Kendra, Cox`s Bazar

Vacancy: --

Age: 25 to 45 years

Job Location: Cox`s Bazar

Salary: Tk. 40000 (Monthly)

Experience:

• At least 2 years

• Bachelor of Science (BSc)

• Bachelor's degree from any discipline or supply chain management with valid registration from a recognized institution.

• At least 2 years

• Age 25 to 45 years

• Previous working experience as storekeeper of any nutrition project at least two years.

• Proven experience in facilitation and conflict negotiation· 

• Proven experience as a team player·

• Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint

• Previous work experience in Nutrition and Health· 

• Good knowledge on CMAM guidelines and protocol· 

• Supervisor/Management, Problem-solving, negotiation, communication and collaborative skills·  

• Strong ability of analysis, decision-making, and relational skills.

Job Context

The overall purpose of a storekeeper is to contribute to the smooth and cost-effective operation of an organization by managing the flow of goods and supplies efficiently and ensuring quality and compliance with established standards and policies.

Job Location: Office-based in Moheshkhali/Pekua, with occasional field visits as needed. 

Key Responsibilities:

• Receipt and dispatch/distribution of Commodities

• Handling & stacking of Commodities

• Maintenance & cleaning

• Waste/Empty Bags/carton disposal

• Inspection of stocks

• Pest control

• Inventory & commodity tracking

• Warehouse/store security & staff safety

• Documentation and record-keeping

• Better relationships are maintained with the vendors or suppliers

Program Support

• Receiving requisition from the program team for food to be distributed in fields like CC, FWC & UHSC level

• Prepare waybill/delivery note for transportation of materials/ food from the project office warehouse to the CC & FWC level

• Food, NFI & supplies & other equipment delivered to the program personnel based on their actual requisition

• To ensure logistic support for arranging any program event, meeting, training & workshop

• Food lifting from the WFP warehouse & ensure it transfers to CC & FWC level

• To carry out any assigned duty by his/her line manager to implement the program successfully

Stock and warehouse management

• Managing the stock for the stores/warehouses for the food, NFI, supplies, equipment & materials properly

• Ensure the warehouse is following standards for food items and non-food items

• Receipt and dispatch/distribution of Commodities

• Handling & stacking of Commodities

• Maintenance & cleaning

• Waste/Empty Bags/carton disposal

• Inspection of stocks

• Pest control

• Inventory & commodity tracking

• Warehouse/store security & staff safety

Check the quality of the received goods & items:

• Examine the deliveries quantity, quality, documentation & of receiving goods

• Maintain GRN according to the Challan form

• Report to the line managers about details of receiving information after receiving any materials & food and any problem shared with the quality and quantity

Physical inventory of food & noon food commodities

• Physical inventory of commodities should be done every month.

• Physical inventory should be undertaken at least two staff’s presence.   

• Reconciliation of difference between physical stock and recorded stock in the ledger/stack card

• Inventory report should be shared within the last working days of the months

• Implement security measures to safeguard warehouse contents from theft or damage

• Ensure compliance with health and safety regulations within the warehouse

• To ensure repairmen tasks of the warehouse based on the need

• Taking initiatives to pest control & fumigation of the warehouse

Documentation and record-keeping

• Maintaining an accurate record of goods received and goods dispatched

• Maintaining an accurate record of commodity stocks by keeping stack cards or BIN cards

• Maintaining effective control of non-commodity supplies, e.g. empty sacks, pallets, twine, weighing scales

• Waybills

Reporting issue

• Monthly stock report Prepared (food, Non-food & oil items) by the end of the day for each month

• The monthly physical Inventory report prepared end of the day each month and will be submitted to Logistics

• To prepare & maintain master roll for any logistic item distribution.

• Damage/Loss report prepared & share with line manager when any damage/loss occurred in the CNC or warehouse within 24hrse.    

• To prepare & share quarterly & yearly stock as well as CPDR & other report if needed

Special Note:

• The Union Nutrition Supervisor may be assigned additional responsibilities as deemed necessary by the Nutrition Coordinator of GK.

• The job description is subject to modification in consultation with the incumbent, based on organizational needs.

• Mobile bill,Insurance,Weekly 2 holidays