Job Description

Title: Upazila Coordinator - Service Delivery & Quality Improvement (SD&QI)

Company Name: Shimantik Sylhet

Vacancy: Not specific

Job Location: Brahmanbaria, Habiganj, Sunamganj, Sylhet

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Masters in Social Science or any other discipline. MPH degree will be preferred

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ SHIMANTIK is a national Non-Government Organization is working in Bangladesh since 1979 with a vision’s is to live a sustainable Bangladesh for future generation, especially women and children of Bangladesh. Currently SHIMANTIK is implementing USAID’s MaMoni Maternal and Newborn Care Strengthening project (MaMoni MNCSP) in 4 districts of Bangladesh (Brahmanbaria, Habiganj, Sunamganj and Sylhet) funded by USAID and Technical Support by Save the Children International (SCI).
∎ S/He will be responsible to Implement project activities as per Scope of Work (SOW) in one or two Upazila. Rapport building with GoB Health and Family Planning (FP) Manager and Service provider. Effective communication with Local Government (LG) representative to getting support strengthening Health and Family planning services. Community Mobilization and Engagement for achieving project goal. Report writing and documentation as per project need. Organize training/meeting and ensure quality. Ensure value for money any goods and services purchases. If any jobs assigned by the supervisor for financial and programmatic will be responsible to do accordingly. SHIMANTIK is seeking application from the potential candidate for the mentioned position:
∎ Reportable to: District Coordinator /Regional Manager of MaMoni MNCS project
∎ Project: USAID’s MaMoni MNCS Project
∎ Duty station:
∎ Working place at assigned Upazila level under MaMoni MNCS project implementing district.
∎ Reporting line:
∎ Administrative: District Coordinator
∎ Technical: Manager-District Implementation, SCI at district level

Job Responsibilities:
∎ PROGRAM IMPLEMENTATION
∎ Preparing Upazila DIP as per WP and breakdown quarterly for implementation
∎ Develop Upazila DIP setting projection along with budgets, micro level activities.
∎ Sharing of final UZ DIP with stakes
∎ Implementation WP with budget accordingly
∎ Supervision of activities and ensure timely implementation following protocols, guidelines and directives.
∎ Analysis, Progress review sharing and re-planning
∎ Capacity building of GOB field level staffs
∎ Developing UZ level training plan for GO, NGO field workers.
∎ Organize training & orientation at upazila and below level
∎ Assist District Coordinator (DC) for organizing training, workshop, orientation for capacity development of GoB and other stakes.
∎ Ensure Community engagement and effective mobilization
∎ Taking initiative to community mobilization and community engagement following Project strategy.
∎ Established relationship with the Facility Health Committees (UH&FWC-MC, CG, CSG, etc.)
∎ MONITORING AND QUALITY ASSURANCE
∎ Close monitoring and observation of Health and Family Planning activities in Upazila and below level:
∎ Monitoring and follow up of community and Health facility-based activities of Health and Family Planning
∎ Conducting Joint Supervisor Visit (JSV) and Data Quality Assessment (DQA) with GOB officials and recording.
∎ Regular field visit and sharing of field observations with concern authority and taking initiate to improvement.
∎ ADMINISTRATIVE, FINANCIAL AND REPORTING
∎ Financial and administrative activities
∎ Prepare UZ progress report in prescribed format with GoB and project source documents.
∎ Ensure appropriate Financial and Administrative Management in compliance with organizational policy and guideline
∎ Tracking burn rate and Budget vs Actual analysis.
∎ Monthly Bill & Voucher collect and submit to respective authority.
∎ ADVOCACY, COORDINATION, COMMUNICATION AND LIAISON
∎ Maintain communication, liaison and effective coordination with UZ level MOH&FW official & LGI
∎ Attending all meeting/seminar/WS held at upazila level
∎ Joint learning visit
∎ Facilitation of organizing joint events and observe at union and UZ level.
∎ Mobilize civil society, community leaders, Community Support Group and other elite for necessary support to ensure quality implementation of activities.
∎ MONITORING EVALUATION AND LEARNING (MEL)
∎ Ensuring all sort of MIS forms and formats are available at each service delivery point.
∎ Field visit and support respective Health and PF service provider at service delivery points and ensure utilization of MIS form accordingly.
∎ Monitoring at field level and ensure that all service providers submit MIS form and report accordingly.
∎ Facilitate to service provider ensure submit monthly MIS report in system.
∎ Discussion with Manager-MIS for Identification of weakness and gaps of MIS system and working together for improvement
∎ Prepare and submit training report all ToT/training/Orientation/Workshop etc to respective authority.
∎ Collection, tracking, reporting and monitoring of QI, HMIS, PMIS and other activities in facilities
∎ Conduct project designed periodic assessments in facilities
∎ Conduct situation analysis and local level planning of facility at union and upazila level
∎ Ensure routine up to date HR and Training data of facility service providers in to the government system and report into the project MIS routinely
∎ Routinely monitor the implementation status of eMIS and take necessary action for smooth implementation at facilities
∎ Routine Coordination with service providers (FWV, SACMO) through arrangement of or take part in different forum (e.g. fortnightly/monthly meetings) and individually to address issues and take initiatives to solve the issues
∎ Conduct data quality assessment or review of reported data and ensure follow up action to address those. Document the whole process
∎ Routine documentation of and send the case study, success stories and lessons learned from his/her respective working facilities. Capture and send quality photographs relevant with the stories.
∎ Routine coordination with UFPA and statisticians regarding collect reports and get up to date information of HMIS
∎ Archiving of all hard copies and soft copies of different reports and documents of his/her respective area.
∎ Collection of GPS data of different facilities and establishments.
∎ DOCUMENTATION:
∎ Need to document various management correspondence, approval letter, Approved Budget, Soft copy and hard copy of project proposal, DIP, work plan, compliance of donor, monthly, quarterly, semi-annual and annual report.
∎ RECORD KEEPING AND REPORTING:
∎ All external and internal correspondence, Government approval. Project approval
∎ ACCOUNTABILITY MECHANISM:
∎ Holds self-accountable for making decisions, managing resources efficiently, achieving MaMoni MNCSP goal and objectives.
∎ SUMMARY OF DELIVERABLES:
∎ Weekly, Bi-weekly, Monthly, Quarterly and Yearly reports for district coordinator, recorded community-based experiences (case studies), DIP, work plan, workshop proceeding, GO for Meeting, Training, workshop. Presentation/handout for UZ level workshop / meetings or any events.

Additional Requirements:
∎ At least 5 years in relevant field. GoB health system working experience will be given priority.
∎ Professional:
∎ Demonstrable experience in working closely with GOB Health, Family Planning, Partner organization, LGI, Community People and development organizations
∎ Competencies:
∎ Ability to manage a complex and diverse workload
∎ Ability to work in collaboration with colleagues and support as necessary
∎ Computer skills: Word, PowerPoint, Excel, email and web browsing
∎ Strong communication and interpersonal skills
∎ Written and verbal in Bengali and English
∎ Ability to manage DGFP MIS and DHIS2 as well project MIS (PMIS)
∎ Organizational values:
∎ Commitment to organization
∎ Highlight organization activities and work for achieving organization goal
∎ Understanding of goal and objectives and implementation strategies of MaMoni MNCSP activities

Salary:
∎ BDT 40,000.00 (Forty Thousand only) per month and other admissible benefit as per project rule.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Aug 2022

Company Information:
∎ 20 Aug 2022
∎ Shimantik Sylhet

Category: NGO/Development