Senior Manager - Procurement

Job Description

Title: Senior Manager - Procurement

Company Name: Friendship

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 8 to 10 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Studies (MBS) in Supply Chain Management

• Master’s in supply chain management/ business studies (Management) or related field  

• 8 to 10 years
• The applicants should have experience in the following business area(s): NGO

Skill and Competencies:

• 8-10 Years of professional experience in the field of Procurement and Supply preferably within NGO/INGO.

Additional Job Requirements

• Good communicative skill in English
• Experience in ERP, MS Office (Word, Excel and PPT), and email communications
• Able to work under pressure.

Responsible for:

• Perform to Purchasing goods, services, constructions work and materials as per Friendship Procurement manual.
• Planning and analyzing Procurement activities and aspects.
• Collaboration with internal and external stakeholders or sectors/CSUs

Activities:

• Prepare tender documents and follow tender procedures according to the policy donors and compliance and consider others key aspects.
• Develop and implement project specific procurement plans aligned with organizational goals, donor requirements and follow up smooth execution.
• Identify strategic sourcing opportunities, develop eco-friendly supplier structures, and maintain vendor performance evaluations.
• Manage supplier relationships to ensure timely and quality supply of goods and services.
• Forecast procurement needs in coordination with program and finance teams to ensure timely availability of goods and services.
• Receive bid proposals, prepare bid evaluations, purchase orders, and contracts/agreements ensuring transparency and value for money.
• Maintain accurate procurement records and documentation for audit and reporting purposes.
• Assist project staff in estimating costs for preparing PR and solicit bids following the organizational policies and procedures.
• Maintain order management and update the requesters on the status of the order and delivery status.
• Maintain up to date Procurement Status Report.
• Ensure that the terms, quantity, quality, description, and condition of the goods or services are served as per the order.
• Maintain payment tracking of goods/services and reconcile with finance team time to time.
• Review procurement process (procure to pay) and documents in the ERP (Odoo) system that are completed in time agreeing compliances.
• Serve as a key liaison between procurement and project teams to ensure effective communication and problem-solving.
• Assign tasks to subordinates, review performance, and provide guidance and support to ensure efficient workflow.
• Support field offices procurement staff and procurement committee with procurement planning, supplier selection, and logistics coordination.
• Ensure ethical standards, fair competition, and risk mitigation in all procurement processes.
• Closely work with administration and finance team.
• All other tasks, as to be assigned by the supervisor from time to time.