Job Description

Title: Senior Manager Finance & Administration

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 1

Location: Cox's Bazar

Salary: Negotiable

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 6 Aug 2024

Education:
∎ Master of Business Management (MBM)

Requirements:

Additional Requirements:
∎ Problem solving and decision making,
∎ Applying technical and professional expertise,
∎ Working effectively with others,
∎ Communicating with impact,
∎ Networking
∎ Master Degree, preferably in Management/Business Studies or relevant discipline.
∎ EXPERIENCE AND SKILLS:
∎ ESSENTIAL:
∎ Working Experience:
∎ • Experience: 5 years’ experience in P&SC in which 3 years in development organization is preferred
∎ • Experience in procurement, transportation and distribution, customs clearing, warehouse management and stock management etc.
∎ • Experience in logistics in emergency response highly desirable.
∎ • Experience working with international NGOs desirable.
∎ • Experience in the distribution of both food and non-food items.
∎ • Experience working with local commodities transporters.
∎ Job related Knowledge: Knowledge of international standards related to logistics and procurement.
∎ Skills:
∎ • Excellent inter-personal communication skills
∎ • Excellent skills on process facilitation and coordination with high standard
∎ • Good in listening skills
∎ • Good presentation skills
∎ • Excellent time management skills
∎ • Good supportive supervision skills
∎ • Hands-on computer (MS Office/Excel) operating skills
∎ • Ability to work in high stress situations such as emergency response.
∎
∎ Problem solving and decision making,
∎ Applying technical and professional expertise,
∎ Working effectively with others,
∎ Communicating with impact,
∎ Networking
∎ DESIRABLE:
∎ Additional professional certificates/diploma in P&SC will be given preference
∎ Attitude:
∎ To work in team
∎ To protect children in connection
∎ To be non-discriminatory and gender sensitive
∎ Child Safeguarding:
∎ We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
∎ Gender
∎ The role holder is required to carry out the duties in accordance with FIVDB gender policy.
∎

Responsibilities & Context:
∎ ROLE PURPOSE:
∎ Senior Manager Finance & Administration will oversee day to day finance function. The primary function of the Senior Manager Finance & Administration is to ensure compliance with FIVDB accounting policy, donor requirements and generally accepted accounting principles through the development and supervision of FIVDB financial policies and procedures, ensuring that accurate, complete and reliable financial information is maintained in the FIVDB financial system, and ensuring an effective and efficient control of FIVDB HICRA project assets and cash flow to minimize receivables and currency revaluation losses etc.
∎ There are five main areas of responsibility in the Senior Manager Finance & Administration function:
∎ • Proper accounting for resources received and used
∎ • Efficient payment and disbursement system
∎ • Assurance that resources are used in compliance with controlling rules and regulations (FIVDB and USAID)
∎ • Appropriate sharing of information with internal and external sources to document adequate safeguarding and management of resources.
∎ • Responsible to prepare all NGOAB related documents and reporting for Cox’s and CHT.
∎ KEY AREAS OF ACCOUNTABILITY:
∎ A. Ensure FIVDB accounting policies and procedures are updated to reflect donors and the GoB financial regulations.
∎ • Set up FIVDB HICRA project accounting system and procedures in Cox region.
∎ • Collect GoB financial policies and procedures (e.g. Tax Law, VAT, CHT requirement) that regulates NGO operations in Bangladesh and incorporate them into FIVDB HICRA policies and procedures.
∎ • Update FIVDB HICRA finance manual to reflect changes in accounting/finance procedures and international accounting standards.
∎ • Incorporate donor specific requirements into HICRA accounting process (e.g. USAID standard requirements).
∎ • Senior Manager Finance and Administration should institute a system in place that limits exposure to transactions that are questionable and establishes a follow up plan to clarify the allow ability of the charges with budget holders and make appropriate adjustments where applicable.
∎ B. Budgeting & budget reporting:
∎ • Prepare periodic reports on the status of HICRA budget highlighting changes and variances, propose/ recommend budget revisions and other necessary actions or decisions.
∎ • Ready to Implement FIVDB Emergency Preparedness Plan in order to ensure provision financial services in case any emergency response situation take place in project areas, and ensure that all finance staff members understand and are able to perform their roles in an emergency.
∎ C. Ensure the effective functioning of the Country Office treasury and cash management.
∎ • Supervise the HICRA banking arrangement and ensure good relationship with the banks.
∎ • Ensure the timely collection of all receivables from both donors and employees for HICRA project.
∎ • Perform critical analysis of bank statements and bank reconciliation reports to ensure the accuracy and reasonableness of all bank charges.
∎ • Review for accuracy all financial reports generated from. system. Also ensure that these reports are generated on monthly basis.
∎ • Review HICRA cash flow and recommend intra bank transfers.
∎ • Review fund request and take necessary actions.
∎ D. Review financial transactions before closing an accounting month/or and financial year and approve all data entry forms for the Financial Analyst to input.
∎ • Review monthly/yearly system revaluation results to ensure correctness and accuracy.
∎ • Review and approve exchange rate (monthly average) for FIVDB and HICRA management.
∎ • Review monthly financial reports to ensure the correctness of information before closing the financial transaction and prepare donor financial report as per time line set out in the donor agreement.
∎ • Play a leading role in the closing of month and year-end financial reports.
∎ E. Financial Reporting, control and audit coordination
∎ • Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control
∎ • Monitor accurate and timely submission of financial reports and attendant schedules and attachments to government regulatory agencies.
∎ • Coordinate preparation of control reports, respond to findings and recommend resolutions or action plans;
∎ • Coordinate during audits conducted by FIVDB internal audit, external firms or donors’ reviews/audit
∎ • Ensure all donor and NGOAB related audit requirements are complied and prepare and follow up management action tracker.
∎ F. Provide client services
∎ • Ensure that clients have access to the information they need including producing effective reports and analysis to the HICRA management to enable them to understand what is happening in the office and make adjustments as needed.
∎ • Ensure all Cox regional office finance and operation units have a clear work plan and a learning and development plan which are logically related to the program objectives. Ensure all new staff in finance and operation units are thoroughly briefed on their responsibilities, their role within the organization and the objectives and values of FIVDB. Close liaison with Cox regional office senior manager Finance and administration.
∎ • Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
∎ • Advise and update Director Finance and administration on all financial matters.
∎ G. Performance management and staff development
∎ • Ensure that Job Descriptions are consistent and updated. Provide relevant orientation for staff, both at start of contract and ongoing, to ensure their understanding and compliance with FIVDB policies, organisational strategies, and job expectations.
∎ • Monitor and mentor finance and operation staff to assist them to achieve their performance objectives. Prepare performance appraisals for all staff under direct supervision, and provide input to finance and operation staff who are under the direct supervision.
∎
∎

Compensation & Other Benefits:
∎ Weekly 2 holidays, Mobile bill, Provident fund, Gratuity
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Contributory PF, Gratuity amounting to 1.5 times of basic salary, a festival allowance equal to 2 times of basic salary, leave enmeshment for up to 15 days upon separation, and other benefits as per FIVDB's project policy.

Employment Status: Full Time

Job Location: Cox's Bazar

Read Before Apply: FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us. FIVDB is an equal-opportunity organization and any kind of persuasion will be construed as automatic disqualification. Female candidates are encouraged to apply. Only short-listed candidates will be contacted for an interview. Join us on our Facebook page for more updates: www.facebook.com/fivdbngo

Company Information:
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Address::
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Application Deadline: 14 Aug 2024

Category: NGO/Development