Senior Branch Manager, Operations, HCMP

Job Description

Title: Senior Branch Manager, Operations, HCMP

Company Name: BRAC.

Vacancy: Not specific

Job Location: Cox's Bazar (Teknaf, Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ Masters degree in any discipline

Experience Requirements:
∎ At least 8 year(s)

Job Context:
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
∎ Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Job Responsibilities:
∎ 1. Coordination with HCMP Programmes, GO, NGO and other stakeholders:-
∎ Coordinate with all important stakeholders in the field/ camp such as CiC, Site Management, Local and Govt. Authorities (UNO), UP Chairman, UP members, Political Leaders, Law enforcement agency, Forest Department as well as Majhi, especially on necessary documents/ approval submission, ensuring permission and other certification (FD6/7 Approvals, Donor Approvals etc.) if and when necessary for smoothening the execution of any project in the field/ camp.
∎ Support and facilitate internal and external field visits.
∎ Coordinate with all the sectors both in the branch and camp level.
∎ Conduct & coordinate weekly meetings with staff.
∎ 2. Manage & Coordinate the Branch Office Support Activities:-
∎ Approve bill voucher, leave form of field staff as per Table of Authority.
∎ Ensure approval from Senior Management regarding office rent, warehouse and land and making sure the agreement is received on time.
∎ Ensure proper documentation of project report, CiC report, and UNO report.
∎ Coordinate with HR, Procurement, Administration, Logistics, Security, and Finance & Accounts for the overall management of the branch offices.
∎ Ensure leasing of Office, Staff residence, logistic hub- warehouse/ Yard, camp level programmatic structures etc.
∎ Ensure sitting arrangement and residential facility for eligible employees and ensure effective & efficient residence management.
∎ Ensure effective & efficient canteen management and monitor on food/ service quality and take corrective measures as applicable.
∎ 3. Operational Planning for the Branch and Camps:-
∎ Assist Area Manager in formulating operational policies and strategies.
∎ Plan and adopt a strategic approach to ensure admin and logistic support at branch level.
∎ Plan on operational activities by following up on a monthly, quarterly, and yearly basis to support all execution of projects’ activities at the camp/ field level.
∎ 4. Branch Office Management and Reporting:
∎ Tasks on HR issues: Support effective disbursement of HR-related papers if and when necessary.
∎ Guide staff on policy and procedures of BRAC with assistance from HRD.
∎ Inform HR and Sector Lead about any non-compliance of policy and procedure
∎ Prepare and provide reports on new staff joining, attendance, transfer, separation and any as requested by HRD.
∎ Finance & Accounts: Support financial activities to ensure all cash management & distribution needs with the assistance from Finance and Accounts
∎ Support Accounts in updating the Leave Balance of staff
∎ Internal Audit and Monitoring: Support Internal Audit Team with the necessary information if and when necessary.
∎ Prepare and disseminate audit & monitoring reports in coordination with internal audit and monitoring team as asked by HCMP Management.
∎ 5. Staff capacity building, staff welfare, safeguarding:-
∎ Ensure regular meetings to make and keep all branch staff aware of safeguarding issues.
∎ Ensure disseminating accurate information on capacity building, staff welfare with sector leads, HRD, and HCMP Management if and when necessary.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Additional Requirements:
∎ Minimum 8 years of Experience in Branch Operation, General Management, Administration & Logistics and Office Management or any other relevant field in NGO.
∎ Proven understanding of leave & attendance management.
∎ Knowledge of HR Reporting.
∎ Good Interpersonal skill.
∎ Intermediate knowledge on Office Applications.
∎ Analytical and excellent reporting skill.
∎ Data mining, data presentation and interpretation skill.
∎ Should be a team player.
∎ Work under pressure and have attention to detail.
∎ Willingness to travel and stay in the field.
∎ Person with disability are encouraged to apply

Salary: Negotiable

Compensation & Other Benefits:
∎ Weekly 2 holidays, Insurance
∎ Festival Bonus: 2

Job Source: Online Job Posting.

Application Deadline: 16 Jan 2022

Company Information:
∎ 9 Jan 2022
∎ Address : BRAC 75 Mohakhali, Dhaka-1212, Bangladesh

Category: NGO/Development

: BRAC believes every one of its employees, suppliers, downstream partners, visitors, clients and community including children, youth and vulnerable adults that come into contact regardless of age, race, religion, gender, disability or ethnic origin has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation. We guarantee assessment of candidates with disabilities who meet the essential requirements. We are proud to be an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in disqualification of candidature.Join the world's biggest family.

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