Job Description

Title: Secretary For Association

Company Name: J & Z Group

Vacancy: 1

Age: at least 42 years

Location: Dhaka (Uttara)

Salary: Negotiable

Experience:
∎ At least 8 years
∎ The applicants should have experience in the following business area(s):Govt./ Semi Govt./ Autonomous body, NGO

Published: 24 Nov 2024

Education:
∎ Bachelor/Honors, Masters
∎ Bachelor/Master’s degree in any discipline
∎ Bachelor/Master’s degree in any discipline

Requirements:

Additional Requirements:
∎ Age at least 42 years
∎ Strong computer skills.
∎ Excellent communication, presentation skills & writing skill in Bangla & English.
∎ Strong critical thinking, analytical, and problem-solving skills.
∎ Good interpersonal and organizational skills.
∎ Able to work under pressure.
∎ Strong computer skills.
∎ Excellent communication, presentation skills & writing skill in Bangla & English.
∎ Strong critical thinking, analytical, and problem-solving skills.
∎ Good interpersonal and organizational skills.
∎ Able to work under pressure.

Responsibilities & Context:
∎ Responsibilities & ContextThis position requires a solid knowledge and hands-on secretarial experience of the Board, Company Affairs and Regulatory affairs.
∎ The incumbent will act as a change agent to accelerate organizational development and overall transformation. I
∎ t requires to provide advice to the Board of Directors on corporate governance matters and compliance.
∎ The Organization Secretary ensures that all registers and records required to be held at the registered office are present, accurate and up to date of the company.
∎ The company seeks a talented and aspiring candidate who would join our team and meaningfully contribute to the efforts to reach the organization's goal.
∎ Arranging Sponsorship from different organization when needed.
∎ Arranging rally all over the city or country & media coverage.
∎ Provide handbook to 64 district zonal head.
∎ Arranging Board meeting with the consent of the Executive committee and also arrange General meeting of the Executive committee as and where necessary.
∎ Ensuring timely circulation of notice and Board working papers to the Executive committee for Board meeting.
∎ Ensuring recording of minutes of the Board meeting and that of the General meeting of the Executive committee.
∎ Providing guidance and activities to the Board Members in discharging their duties and responsibilities under the rules and regulations to which they are subject.
∎ Signing contracts, agreements and lease documents on behalf of the Executive committee.
∎ Circulate the relevant part of the decisions of the Board to the respective officials of the organization for implementation.
∎ Arranging to keep records and documents related to Board meeting and General meetings of the Executive committee.
∎ Directing and providing functional guidance to the subordinate officials in performing their responsibilities.
∎ Ensuring maintenance of good corporate governance through monitoring, advice and reporting.
∎ Arranging publication of in the press media and circulation of Annual Reports in timely manner.
∎ Arranging timely submission of statutory and regulatory reports and ensure compliance.
∎ Arranging timely renewals of regulatory required licenses, permissions, quarterly reports etc.
∎ Carryout any other duties as directed by the management from time to time.
∎ Maintain the schedules and diary of the Executive committee and ensure all appointments and meetings are updated.
∎ Prepare and monitor daily program for them, when necessary.
∎ Dealing with incoming email, faxes and post, often corresponding on behalf of them.
∎ Screen all telephone calls, faxes and passed on messages as required.
∎ Prepare and send different business letters to different overseas and local companies as per instruction.
∎ Ensure filing, mailing drafting on different issues.
∎ Make necessary appointments, when required.
∎ Maintain contacts database for them.
∎ Prepare correspondence on behalf of the CEO& Executive committee including the drafting of general replies.
∎ Provide protocol service, Visa, Air Ticket booking, Hotel reservation related activities for them as and when necessary.
∎ Contact with concern Govt. and non-Govt. offices for any documentation purpose, if necessary.
∎ Responsibilities & ContextThis position requires a solid knowledge and hands-on secretarial experience of the Board, Company Affairs and Regulatory affairs.
∎ The incumbent will act as a change agent to accelerate organizational development and overall transformation. I
∎ t requires to provide advice to the Board of Directors on corporate governance matters and compliance.
∎ The Organization Secretary ensures that all registers and records required to be held at the registered office are present, accurate and up to date of the company.
∎ The company seeks a talented and aspiring candidate who would join our team and meaningfully contribute to the efforts to reach the organization's goal.
∎ Arranging Sponsorship from different organization when needed.
∎ Arranging rally all over the city or country & media coverage.
∎ Provide handbook to 64 district zonal head.
∎ Arranging Board meeting with the consent of the Executive committee and also arrange General meeting of the Executive committee as and where necessary.
∎ Ensuring timely circulation of notice and Board working papers to the Executive committee for Board meeting.
∎ Ensuring recording of minutes of the Board meeting and that of the General meeting of the Executive committee.
∎ Providing guidance and activities to the Board Members in discharging their duties and responsibilities under the rules and regulations to which they are subject.
∎ Signing contracts, agreements and lease documents on behalf of the Executive committee.
∎ Circulate the relevant part of the decisions of the Board to the respective officials of the organization for implementation.
∎ Arranging to keep records and documents related to Board meeting and General meetings of the Executive committee.
∎ Directing and providing functional guidance to the subordinate officials in performing their responsibilities.
∎ Ensuring maintenance of good corporate governance through monitoring, advice and reporting.
∎ Arranging publication of in the press media and circulation of Annual Reports in timely manner.
∎ Arranging timely submission of statutory and regulatory reports and ensure compliance.
∎ Arranging timely renewals of regulatory required licenses, permissions, quarterly reports etc.
∎ Carryout any other duties as directed by the management from time to time.
∎ Maintain the schedules and diary of the Executive committee and ensure all appointments and meetings are updated.
∎ Prepare and monitor daily program for them, when necessary.
∎ Dealing with incoming email, faxes and post, often corresponding on behalf of them.
∎ Screen all telephone calls, faxes and passed on messages as required.
∎ Prepare and send different business letters to different overseas and local companies as per instruction.
∎ Ensure filing, mailing drafting on different issues.
∎ Make necessary appointments, when required.
∎ Maintain contacts database for them.
∎ Prepare correspondence on behalf of the CEO& Executive committee including the drafting of general replies.
∎ Provide protocol service, Visa, Air Ticket booking, Hotel reservation related activities for them as and when necessary.
∎ Contact with concern Govt. and non-Govt. offices for any documentation purpose, if necessary.

Skills & Expertise:

Compensation & Other Benefits:
∎ Salary Review: Yearly
∎ Salary (Negotiable).
∎ Compensation & Other Benefits
∎ Other facilities will be applicable as per policy.
∎ Salary (Negotiable).
∎ Compensation & Other Benefits
∎ Other facilities will be applicable as per policy.

Employment Status: Full Time

Gender:
∎ Only Male

Job Location: Dhaka (Uttara)

Company Information:
∎ J & Z Group
∎ House No # 15, Road No # 15, Sector # 04, Uttara, Dhaka # 1230
∎ https://jandzgroup.com/
∎ Largest & Renowned Catering Company, Hotel, Restaurant, Bakery, Cafeteria Operation, real estate located Dhaka, Gazipur, Mymensingh, Cumilla & Cox’s Bazar

Address::
∎ House No # 15, Road No # 15, Sector # 04, Uttara, Dhaka # 1230
∎ https://jandzgroup.com/
∎ Largest & Renowned Catering Company, Hotel, Restaurant, Bakery, Cafeteria Operation, real estate located Dhaka, Gazipur, Mymensingh, Cumilla & Cox’s Bazar

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 7 Dec 2024

Category: NGO/Development