Receptionist / PS

Job Description

Title: Receptionist / PS

Company Name: Purbachal Land Trading

Vacancy: 1

Age: 20 to 30 years

Job Location: Dhaka (Banani)

Salary: Negotiable

Experience:

• At least 1 years
• The applicants should have experience in the following business area(s): Govt./ Semi Govt./ Autonomous body,Development Agency,Architecture Firm,Direct Selling/Marketing Service Company,Real Estate,Developer,Web Media/Blog

• Diploma
• Bachelor/Honors

• At least 1 years
• The applicants should have experience in the following business area(s): Govt./ Semi Govt./ Autonomous body,Development Agency,Architecture Firm,Direct Selling/Marketing Service Company,Real Estate,Developer,Web Media/Blog

• Age 20 to 30 years
• Only Female

In the real estate sector, the Receptionist / Personal Secretary (PS) plays a crucial dual role- serving as the first point of contact for clients, investors, and visitors, while also providing comprehensive administrative and secretarial support to senior management or sales executives. This role ensures the smooth operation of the office`s day-to-day activities and supports the company`s focus on client engagement, sales processes, and property management.

Key Responsibilities: Front Desk & Client Interaction:

• Greet and assist walk-in clients, property buyers, tenants, and vendors with a professional and welcoming demeanor.

• Manage incoming calls and route inquiries to the appropriate team members (e.g., sales, leasing, legal, accounts).

• Maintain the reception area and ensure all promotional material (e.g., property brochures, flyers) is up to date and well-organized.

• Schedule client visits and property viewings in coordination with the sales or leasing team.

Administrative & Secretarial Support:

• Provide day-to-day secretarial support to senior executives (e.g., Managing Director, Sales Manager).

• Prepare and manage correspondence, agreements, client proposals, and property-related documentation.

• Maintain and organize confidential client files, property records, and transaction documents (digital and hard copy).

• Track key deadlines such as contract renewals, payment schedules, and property registration timelines.

Meeting & Event Coordination:

• Schedule and coordinate internal meetings, site visits, and appointments with clients, developers, or regulatory bodies.

• Take meeting minutes and circulate action points to relevant departments.

• Assist in organizing promotional events, open houses, and client presentations.

Sales & Marketing Support:

• Assist the sales team with client communications, lead follow-ups, and maintaining CRM databases.

• Support in preparing sales kits, marketing materials, and digital listings.

• Coordinate with marketing and legal departments for timely updates of property documents and promotional content.

General Office Management:

• Monitor office supplies, stationery, and property brochures, and place orders as needed.

• Coordinate with service providers (cleaning, maintenance, IT support) to ensure a fully functional office environment.

• Assist in basic bookkeeping tasks such as receiving rent payments or issuing client receipts (as applicable).

Required Skills & Qualifications:

• Minimum 2–4 years of experience in reception or secretarial roles, preferably in the real estate or property development sector.

• Excellent interpersonal and communication skills, especially with high-net-worth clients and investors.

• Proficient in MS Office Suite (Word, Excel, Outlook), and CRM or property management software is a plus.

• Well-organized, proactive, and capable of multitasking under pressure.

• Strong sense of discretion and professionalism.

• Performance bonus,Over time allowance,T/A,Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2